This position is assigned to the Non-Appropriated Fund (NAF) Human Resources (HR) Office; Fleet and Family Readiness Support Services; Commander, Navy Region Southwest (CNRSW), San Diego, CA and field Human Resources Office. Incumbent serves as an HR Assistant and performs support and/or assistant duties for one or a combination of the following functions within the HR area of responsibility: Classification, Recruiting, Employee Relations, Labor Relations, Benefits, and Retirement

Duties

Recruiting/Staffing (includes but not limited to): Prepares vacancy announcements, makes qualification determinations for all vacancies; may arrange interviews for job applicants, and other work related to recruitment actions as needed. At the Region level, assists HR Specialists assigned to the Recruiting Section in performing a full range of recruitment and staffing duties. Provides initial background investigation documents to appointees after offer of position. Prepares new hire documents for orientation. Ensures employee official personnel files (OPFs) are organized properly and all pertinent documentation is filed properly and timely. Maintains job vacancy files, ensuring adherence to regulations. Notifies applicants of non-selection. General (includes but not limited to): Develops spreadsheets (e.g., Excel, other databases) to support work associated with one or more of the HR functional areas. Receives and answers general questions from customers related to one or more of the HR functional areas and refers questions of a more complex nature to the HR subject matter expert for action/response. May serve as the main point of contact for timekeeping matters to include entering data, updating timecards, running reports and performing pay period end processes. May be required to present HR-related training to FFR personnel. Prepares and inputs Personnel Action Requests (PARs) into SAPHR and other employee changes. Enters data into recruitment and staffing trackers for updates. Maintains various files; performs file disposals according to prescribed schedule. May initiate and process T1 background investigation documents including electronic questionnaires for NAF Personnel serving in non-sensitive positions. Coordinates with cognizant Activity Security Manager for investigations requiring T3 level and above. Generates reports serving various purposes (e.g., staffing rates, due dates, etc.). Recommends changes to standard procedures. Attends required local and regional meetings as HR representative. Classification (includes but not limited to): Advises managers of available position descriptions. Provides copies of position description to managers, supervisors and employees as needed. Labor and Employee Relations (LER) (includes but not limited to): Communicates with employees about routine matters for resolution. Conducts initial intakes of complaints/grievances and forwards to Labor and Employee Relations (LER) point of contact for action or prepares disciplinary letters and submits to Region LER contact for review. Benefits (includes but not limited to): Assists with the management, administration and maintenance of the CNIC NAF Health & Welfare plans (e.g., receives/reviews enrollment applications for completeness/accuracy, receives/reviews changes and termination actions for completeness). Resolves benefit claim issues through interaction with insurance carriers, other HR branches, employees, etc. Composes correspondence to employees, retirees, former employees, CNIC Regions/Installations, and/or third-party vendors to obtain information needed to ensure prompt processing of contributions and for dissemination of benefits related information. Assists with coordination of annual enrollment efforts and monthly new hire enrollments. Retirement (includes but not limited to): Assists with the management, administration and maintenance of the CNIC NAF Retirement Program (e.g., responds to basic questions from plan participants). Composes correspondence to employees, retirees, former employees, CNIC Regions/Installations, and/or third-party vendors to obtain information needed to ensure prompt processing on contributions and for dissemination of retirement related information. Assists with coordination of annual enrollment efforts and monthly new hire enrollments.

Requirements

• Must meet Federal Employment suitability requirements and successful completion of background investigation. Background Investigations are conducted using fingerprint identification and completion of background inquiry forms.
• Must successfully pass the E-Verify employment verification check. Any discrepancies must be resolved as a condition of employment.
• Must be able to obtain and maintain a T3 Secret Security Clearance.

Qualifications

1 year of clerical and/or admin experience 2 years NAF HR experience preferred. Knowledge of and skill in applying general HR theories, concepts, and/or practices to perform a variety of support related assignments in the areas of classification, recruiting, employee relations, labor relations, benefits, retirement and employment suitability. Knowledge of formats, punctuation, grammar, and clerical steps to process and prepare correspondence and documents in an accurate manner. Knowledge of Federal records procedures and regulations (e.g., documentation retention requirements, OPF structure). Ability to provide general advice and assistance on interpretation of basic HR policy and regulations related to the specific HR functional area to which assigned. Skill in the use of a Human Resources Information System (e.g., SAPHR, KRONOS, etc.) and federal job postings platform (e.g., FEDHR). Skill in the use of Microsoft Office Programs (e.g., Word, Excel, Power Point, Outlook). Ability to prepare clear, concise, and technically sound reports related to the specific HR functional area to which assigned. Ability to communicate effectively both orally and in writing. Must possess interpersonal skills. Other related duties as required

Education

N/A

Contacts

• Address NRSW Region NAF HR Office 750 Pacific Coast Highway San Diego, CA 92132-0058 US
• Name: Jennifer Ebba
• Phone: 619-705-5934
• Email: [email protected]