Thank you for your interest in the Program Support Assistant position located at the Veterans Affairs St. Louis Health Care System (VASTLHCS). The Program Support Assistant services the Facilities Engineering Service (FES). The duty station is located at the Jefferson Barracks Division; however, this may be changed based on the needs of the medical center. The incumbent provides clerical support to the General Foreman, Maintenance & Operations and Shop Foremen of Facilities Engineering.

Duties

Veterans Affairs St. Louis Health Care System (VASTLHCS) is committed to Diversity and Inclusion. Together, we strive to create and maintain a working and learning environment that promotes professional growth and teamwork. We offer an inclusive, equitable, and welcoming environment where we celebrate our individual differences and unite as a team toward a common goal of providing outstanding service to our Nation's Veterans. Major duties include, but are not limited to: Serves as the primary timekeeper, which includes posting time and attendance records daily for Facilities Engineering Service Staff on varying shifts and at different divisions as well as purchasing materials for the Maintenance & Operations (M&O) Shops. Maintains time and attendance for established tour of duties to include core business hour, evenings, and/or weekends. Advises supervisors of timecard discrepancies, points out appropriate procedures, and advises on minor changes or corrects actions. The incumbent is responsible for procuring, within delegated authority, and/or preparing requests for purchases in support of the M&O Sections for the John Cochran and Jefferson Barracks Divisions. Incumbent to assist the Shop Foremen in writing solicitations to obtain the lowest possible price for purchasing. The incumbent complies with all Logistics requirements for inputting and updating vendor information into VISTA. The incumbent uses and is a functioning expert for the Government Purchase Card Program in support of Maintenance and Operations at VASTLHCS. Makes individual purchases not exceeding $2,500 unless specifically authorized to so by the Contracting Activity. Reconciles purchase card charges within the established time limits. Receives written and telephonic communication regarding medical center operational issues that must be addressed by the Maintenance and Operations facet of Facilities Engineering. Prepares and composes correspondence prepared for the purpose of obtaining or supplying information. Determines file retention and disposal including determining applicable authorities, screening, and preparation of files for retention and disposal. Work Schedule: Full Time, Permanent. Monday - Friday, 8:00am - 4:30pm Compressed/Flexible: Not Available Telework: Not Available Virtual: This is not a virtual position. Position Description/PD#: 09064-A Relocation/Recruitment Incentives: Not Authorized Financial Disclosure Report: Not required Duty Station: Jefferson Barracks, however the duty station may be changed based upon the needs of the facility. Physical Requirements: Timekeeping and Purchasing duties are performed sitting at a desk. In some positions, employees walk to other offices, bend and stoop to reach files, and lift or carry light reference books, files, papers, or pamphlets. The work may require some physical efforts, such as standing, walking, bending, or sitting, but there are no special physical demands.

Requirements

• You must be a U.S. Citizen to apply for this job
• Selective Service Registration is required for males born after 12/31/1959
• You may be required to serve a probationary period
• Subject to background/security investigation
• Selected applicants will be required to complete an online onboarding process
• Participation in the seasonal influenza vaccination program is a requirement for all Department of Veterans Affairs Health Care Personnel (HCP)
• Participation in the Coronavirus Disease 2019 (COVID-19) vaccination program is a requirement for all Department of Veterans Affairs Personnel

Qualifications

To qualify for this position, applicants must meet all requirements by the closing date of this announcement, 07/09/2024. Time-In-Grade Requirement: Applicants who are current Federal employees and have held a GS grade any time in the past 52 weeks must also meet time-in-grade requirements by the closing date of this announcement. Note: Time-In-Grade requirements also apply to former Federal employees applying for reinstatement as well as current employees applying for Veterans Employment Opportunities Act of 1998 (VEOA) appointment. (If you have not held a GS grade at any time in the past 52 weeks, this question does not apply to you.) For a GS-6 position you must have served 52 weeks at the GS-5. I understand that I must provide SF-50(s) - Notification of Personnel Action, to verify my eligibility to apply to the area of consideration listed in the announcement and to verify that I possess the time-in-grade requirements for the position. The following information is provided to assist applicants in the submission of appropriate SF-50s to verify eligibility and time-in-grade requirements: To verify your eligibility to apply to the area of consideration listed in the announcement, you must provide your most recent SF-50 if you are a current or former Federal employee. An SF-50 showing your time-in-grade eligibility must also be submitted with your application materials. If the most recent SF-50 has an effective date within the past year, it may not clearly demonstrate you possess one-year time-in-grade, as outlined in the announcement. In this instance, you must provide an additional SF-50 that clearly demonstrates one-year time-in-grade An award 50's do not provide sufficient information and will not be accepted for the purpose of verifying time-in-grade. Examples of appropriate SF-50's to document time-in-grade include: Within grade increases at the highest grade held; OR, Promotions with an effective date more than one year old; OR, SF-50's at the highest grade held with an effective date more than one year old. You may qualify based on your experience and/or education as described below: GS-6: Specialized Experience: You must have one year of specialized experience equivalent to at least the next lower grade (GS-5) in the normal line of progression for the occupation in the organization. Examples of specialized experience would typically include, but are not limited to: Establish and maintain files and related reports pertaining to budgets and service contracts.; Provide general clerical public contact support services.; Experience screening and personally answer calls when requested information concerns routine and procedural requirements.; Experience obtaining and monitoring the use of services, supplies or equipment to include the ordering of supplies of all sections. Education: Generally, Not Applicable at GS-6 or above for Clerical and Administrative Support Positions (GS-0303) You will be rated on the following Competencies for this position: ClericalCustomer Service (Clerical/Technical)Oral CommunicationTechnical CompetenceTechnical Competence Experience refers to paid and unpaid experience, including volunteer work done through National Service programs (e.g., Peace Corps, AmeriCorps) and other organizations (e.g., professional; philanthropic; religions; spiritual; community; student; social). Volunteer work helps build critical competencies, knowledge, and skills and can provide valuable training and experience that translates directly to paid employment. You will receive credit for all qualifying experience, including volunteer experience. Note: A full year of work is considered to be 35-40 hours of work per week. Part-time experience will be credited on the basis of time actually spent in appropriate activities. Applicants wishing to receive credit for such experience must indicate clearly the nature of their duties and responsibilities in each position and the number of hours a week spent in such employment. Physical Requirements: Timekeeping and Purchasing duties are performed sitting at a desk. In some positions, employees walk to other offices, bend and stoop to reach files, and lift or carry light reference books, files, papers, or pamphlets. The work may require some physical efforts, such as standing, walking, bending, or sitting, but there are no special physical demands. For more information on these qualification standards, please visit the United States Office of Personnel Management's website at https://www.opm.gov/policy-data-oversight/classification-qualifications/general-schedule-qualification-standards/.

Education

As a general rule, education is not creditable above GS-5 for most positions covered by the Clerical and Administrative Support Positions (GS-0303) standard; however, graduate education may be credited towards experience in those few instances where the graduate education is directly related to the work of the position.

A transcript must be submitted with your application if you are basing all or part of your qualifications on education documented in your Resume.

Note: Only education or degrees recognized by the U.S. Department of Education from accredited colleges, universities, schools, or institutions may be used to qualify for Federal employment. You can verify your education here: http://ope.ed.gov/accreditation/. If you are using foreign education to meet qualification requirements, you must send a Certificate of Foreign Equivalency with your transcript in order to receive credit for that education. For further information, visit: http://www.ed.gov/about/offices/list/ous/international/usnei/us/edlite-visitus-forrecog.html.

Contacts

• Address VA St Louis Health Care System 1 Jefferson Barracks Drive St. Louis, MO 63125 US
• Name: Adam E. Smith
• Phone: 909-683-5470
• Email: [email protected]