You will serve as an Assistant in the MODERNIZATION & INSTALLATION DEPT N00 of NAVAL SURFACE WARFARE CENTER, Port Hueneme, California.

Duties

You will serve as the primary point of contact for an organization, providing clerical assistance to military and civilian personnel to support all operating methods and needs related to information, problems and contacts encountered. You will review and process incoming and outgoing correspondence, with judgment of the variety, nature and sensitivity of the material. You will resolve substantive and procedural problems based on a variety of alternatives and priorities, resolving most conflicts and informing leadership of potentially controversial issues. You will ensure any classified material is accurately marked and handled. You will use a variety of office automation software and develop methods for automating administrative reports considering the interrelationship of reports and multiple uses of data. You will maintain subject matter files and records that relate to the work of the unit, setting up and maintaining logs showing status of actions and correspondence. You will exercise control over the supervisor’s daily calendar, establishing priorities, scheduling meetings and appointments, managing invitations, and arranging representation based on the supervisor’s preferences, priorities, and workload. You will make travel arrangements for supervisor and staff, including schedule of visits and reservations, contacting travelers en route to relay information, and prepare various travel vouchers and reports.

Requirements

• Must be a US Citizen.
• Must be determined suitable for federal employment.
• Must participate in the direct deposit pay program.
• New employees to the Department of the Navy will be required to successfully pass the E-Verify employment verification check. To learn more about E-Verify, including your rights and responsibilities, visit e-verify.gov
• Within the Department of Defense (DoD), the appointment of retired military members within 180 days immediately following retirement date to a civilian position is subject to the provisions of 5 United States Code 3326.
• Males born after 12-31-59 must be registered for Selective Service.
• This position may require travel from normal duty station to CONUS and OCONUS and may include remote or isolated sites. You must be able to travel on military and commercial aircraft for extended periods of time.
• This position requires the ability to type at least 40 words per minute. Your response to the typing skill question on the Occupational Questionnaire will be used in your qualification determination.
• You will be required to obtain and maintain an interim and/or final security clearance prior to entrance on duty. Failure to obtain and maintain the required level of clearance may result in the withdrawal of a job offer or removal.

Qualifications

For the NG-04: Your resume must demonstrate at least one year of specialized experience at or equivalent to the NG-03 pay band (GS-07/08 equivalency) or grade level in the Federal service or equivalent experience in the private or public sector, managing or coordinating clerical and administrative support functions for a program, office, or organization. Examples of qualifying experience may include, and are not limited to: 1) Developing or evaluating administrative policies and procedures; 2) Organizing and ensuring the flow of clerical processes; 3) Ensuring correspondence, requisitions, personnel action requests, and travel documents adhere to policy; 4) Coordinating travel arrangements; 5) De-conflicting or optimizing appointment schedules to maximize time efficiency; 6) Coordinating meetings or conferences; 7) Developing spreadsheets, charts, or graphs to support executive level requirements. For the NG-03: Your resume must demonstrate at least one year of specialized experience at or equivalent to the NG-02 pay band (GS-05/06 equivalency) or grade level in the Federal service or equivalent experience in the private or public sector, providing clerical and administrative support in an organization office setting. Examples of qualifying experience include: preparing, proofreading and editing correspondence; providing telephone and receptionist services; categorizing incoming correspondence, publications, regulations, or directives; making travel arrangements; preparing time and attendance records; operating office automation equipment in an organization office setting. Additional qualification information can be found from the following Office of Personnel Management website: https://www.opm.gov/policy-data-oversight/classification-qualifications/general-schedule-qualification-standards/#url=List-by-Occupational-Series Experience refers to paid and unpaid experience, including volunteer work done through National Service programs (e.g., professional, philanthropic, religious, spiritual, community, student, social). Volunteer work helps build critical competencies, knowledge, and skills and can provide valuable training and experience that translates directly to paid employment.

Education

The following education may be substituted for specialized experience at the NG-04:
A master's or equivalent graduate degree that is directly related to the position being filled.
OR
LL.B. or J.D. degree that is directly related to the position being filled.
OR
Two full years of graduate level education that is directly related to the position being filled.
OR
A combination of experience and graduate education as described above that equates to one year of experience.

The following education may be substituted for specialized experience at the NG-03:
One full year of graduate level education that is directly related to the position being filled.
OR
A combination of experience and graduate education as described above that equates to one year of experience.

A transcript must be submitted with your application if qualifying using education. See Required Documents for additional information.

Contacts

• Address NAVAL SURFACE WARFARE CENTER 4363 Missile Way Port Hueneme, CA 93043 US
• Name: Department of Navy EIC
• Email: [email protected]