This is a public notice flyer to notify interested applicants of anticipated vacancies. Applications will not be accepted through this flyer. Interested applicants must follow the directions in the "How to Apply" section of this flyer to be considered. There may or may not be actual vacancies filled from this flyer. Notice of Result letters will not be sent to applicants who respond to this flyer.

Duties

You will serve as the primary point of contact for an organization, providing clerical assistance to military and civilian personnel to support all operating methods and needs related to information, problems and contacts encountered. You will review and process incoming and outgoing correspondence, with judgment of the variety, nature, and sensitivity of the material. You will resolve substantive and procedural problems based on a variety of alternatives and priorities, resolving most conflicts, and informing leadership of potentially controversial issues. You will ensure all correspondence is reviewed for correct grammar, spelling, punctuation, and format, and return incorrect material with revisions marked. You will ensure any classified material is accurately marked and handled. You will use a variety of office automation software and develop methods for automating administrative reports considering the interrelationship of reports and multiple uses of data. You will perform and coordinate the clerical and day to day administrative support activities typically required to accomplish the work of the organization. You will maintain subject matter files and records that relate to the work of the unit, setting up and maintaining logs showing status of actions and correspondence. You will receive and screen phone calls and visitors, answering questions and completing business involving established policy or routine matters. You will interact with customers with the highest degree of tact and diplomacy. You will exercise control over the supervisor’s daily calendar, establishing priorities, scheduling meetings, and appointments, managing invitations, and arranging representation based on the supervisor’s preferences, priorities, and workload. You will schedule appointments and make arrangements for participants, time and location of meetings in accordance with instructions from the supervisor. You will produce automated reports and develop spreadsheets and power point presentations, Naval messages, and a range of related documentation. You will make travel arrangements for supervisor and staff, including schedule of visits and reservations, contacting travelers en route to relay information, and prepare various travel vouchers and reports.

Requirements

• Must be a US Citizen.
• Must be determined suitable for federal employment.
• Must participate in the direct deposit pay program.
• New employees to the Department of the Navy will be required to successfully pass the E-Verify employment verification check. To learn more about E-Verify, including your rights and responsibilities, visit e-verify.gov
• Within the Department of Defense (DoD), the appointment of retired military members within 180 days immediately following retirement date to a civilian position is subject to the provisions of 5 United States Code 3326.
• Males born after 12-31-59 must be registered for Selective Service.
• You will be required to obtain and maintain an interim and/or final security clearance prior to entrance on duty. Failure to obtain and maintain the required level of clearance may result in the withdrawal of a job offer or removal.
• This position may require travel from normal duty station to CONUS and OCONUS and may include remote or isolated sites. You must be able to travel on military and commercial aircraft for extended periods of time.

Qualifications

Your resume must also demonstrate at least one year of specialized experience at or equivalent to the next lower pay band, NG-02 (GS-05/06 equivalency), in the Federal service or equivalent experience in the private or public sector. Specialized experience must demonstrate the following: Managing clerical and administrative tasks to handle correspondence, manage calendars, arrange travel, and automate reports for organizational support initiatives. Additional qualification information can be found from the following Office of Personnel Management website: https://www.opm.gov/policy-data-oversight/classification-qualifications/general-schedule-qualification-standards/0300/secretary-series-0318/ Experience refers to paid and unpaid experience, including volunteer work done through National Service programs (e.g., professional, philanthropic, religious, spiritual, community, student, social). Volunteer work helps build critical competencies, knowledge, and skills and can provide valuable training and experience that translates directly to paid employment.

Contacts

• Address NAVAL SURFACE WARFARE CENTER 4363 Missile Way Port Hueneme, CA 93043 US
• Name: Amelia Macias
• Email: [email protected]