The position is located in the Department of Veterans Affairs (VA), Veterans Health Administration (VHA), Mid-Atlantic Health Care Network (VISN 6). The position serves as an assistant to the Chief of Medical Service and the Administrative Officer.

Duties

Duties include but are not limited to the following: Staffing Administrative Duties Responsible for coordinating routine review of position descriptions within Medical Service and advising supervisors of review and update requirements. The incumbent serves as an advisor to supervisors within the service on personnel and administrative matters using knowledge of federal and agency policy, laws, and regulations. Incumbent monitors and assist in the gathering of information for Professional Standards Board and Credentialing and Privileging. This includes obtaining information for licensing, social security number, birthplace, education and experience, as well as obtaining signatures of Chief of Staff or Service Chief for hospital privileges. The incumbent plans all visits by physicians being considered for positions in the Medical Service, to include logistical matters (accommodations, travel and transportation, financial reimbursement, etc), and together with the Section Chief, drafts interview schedules and then coordinate a final schedule by personally contacting all persons on the agenda and arranging their participation in the interview process. Budget Duties The incumbent is required to perform analysis of data and information pertaining to special projects requested by the service chief or administrative officer. Incumbent serves as Medical Service's Technical Representative on contracts within the Service. The COTR represents the requiring activity and manages the performance of the contractor from a technical perspective, due to the medical scope, requirements, and type of contracts within the service (such as organ transplants). Works closely with the Inventory Technicians by reviewing and approving requests for supplies and equipment purchased from the Control Points in Medical Service. Incumbent serves as the special project team leader. Special project reports may require both written and computer generated formats. Special projects may involve data collection and analysis, coordination of space, equipment, and personnel. Maintains quarterly reports which track current Medical Service staff salaries and their cost to the service. Approves all purchase card reconciliations; monitor the purchases to ensure they are within purchase card guidelines and policy. Incumbent is responsible for monthly purchase card audits and reports. Work schedule: Monday - Friday, 8:00 AM - 4:30 PM Position Occupational Title/Number: Staff Assistant, GS-0301-7, PD# 3026, GS-0301-9 PD# 2627 Fair Labor Standards Act (FLSA) Status: Exempt Supervisory Position: No Bargaining Unit Position: Yes Recruitment/Relocation Incentives: Not authorized Relocation Expenses/PCS: Not authorized Financial Disclosure: Not Required Compressed/Flexible: Not authorized Telework: Not Authorized Virtual: This is not a virtual position.

Requirements

Qualifications

To qualify for this position, applicants must meet all requirements by the closing date of this announcement, 07/02/2024. Time-In-Grade Requirement: Applicants who are current Federal employees and have held a GS grade any time in the past 52 weeks must also meet time-in-grade requirements by the closing date of this announcement. For a GS-7 position you must have served 52 weeks at the GS-5. The grade may have been in any occupation, but must have been held in the Federal service. An SF-50 that shows your time-in-grade eligibility must be submitted with your application materials. If the most recent SF-50 has an effective date within the past year, it may not clearly demonstrate you possess one-year time-in-grade, as required by the announcement. In this instance, you must provide an additional SF-50 that clearly demonstrates one-year time-in-grade. Note: Time-In-Grade requirements also apply to former Federal employees applying for reinstatement as well as current employees applying for Veterans Employment Opportunities Act of 1998 (VEOA) appointment. Specialized Experience Requirements at the GS-7 level: One year of specialized experience equivalent to the GS-5 level in Federal Service. At least one full year of related specialized experience for this position, equivalent to the GS-05 level in Federal Service or one (1) full year of graduate level education Specialized Experience Requirements at the GS-9 level: One year of specialized experience equivalent to the GS-7 level in Federal Service. At least one full year of related specialized experience for this position, equivalent to the GS-07 level in Federal Service or Master's or equivalent graduate degree COR (Contract Officer Representative certification preferred Physical Requirements: Performance of the incumbent's duties may require extensive walking per day to meet with the VAMC quadrad, Clinic Leads, Administrative Leads, MAS staff, and other clinic personnel. Trips to satellite outpatient clinics are sometimes necessary and will involve transportation via station vehicle or privately owned vehicle. The work performed is of a precise nature requiring long periods of concentration that is often interrupted. Incumbent is often faced with changing priorities and with meeting deadlines. Experience refers to paid and unpaid experience, including volunteer work done through National Service programs (e.g., Peace Corps, AmeriCorps) and other organizations (e.g., professional; philanthropic; religions; spiritual; community; student; social). Volunteer work helps build critical competencies, knowledge, and skills and can provide valuable training and experience that translates directly to paid employment. You will receive credit for all qualifying experience, including volunteer experience. Note: A full year of work is considered to be 35-40 hours of work per week. Part-time experience will be credited on the basis of time actually spent in appropriate activities. Applicants wishing to receive credit for such experience must indicate clearly the nature of their duties and responsibilities in each position and the number of hours a week spent in such employment. For more information on these qualification standards, please visit the United States Office of Personnel Management's website at https://www.opm.gov/policy-data-oversight/classification-qualifications/general-schedule-qualification-standards/.

Education

A transcript must be submitted with your application if you are basing all or part of your qualifications on education.

Note: Only education or degrees recognized by the U.S. Department of Education from accredited colleges, universities, schools, or institutions may be used to qualify for Federal employment. You can verify your education here: http://ope.ed.gov/accreditation/. If you are using foreign education to meet qualification requirements, you must send a Certificate of Foreign Equivalency with your transcript in order to receive credit for that education. For further information, visit: http://www.ed.gov/about/offices/list/ous/international/usnei/us/edlite-visitus-forrecog.html.

Contacts

• Address Central Virginia VA Health Care System 1201 Broad Rock Boulevard Richmond, VA 23249 US
• Name: Kelli Jackson
• Phone: (804) 675-5000
• Email: [email protected]