You will serve as a SECRETARY (OFFICE AUTOMATION) in the Ocean Engineering Department (Code 120) of PSNS and IMF.

Duties

You will maintain and control the supervisor's calendar and advise on daily appointments or conferences. You will arrange for meetings and appointments involving agency activities, other agencies, or public or business community beyond the supervisor's immediate organization. You will maintain records on prospective recruiting efforts, request or coordinate overtime, and maintain records on performance management programs. You will compose routine correspondence of a non-technical nature for the appropriate signature. You will locate and furnish reference material when required for understanding the subject matter or preparing a reply. You will review correspondence or other documents for completeness, clarity, format, adherence to stated office and shipyard policy, and for grammatical correctness prior to presentation to the supervisor for signature. You will prepare and package correspondence on such matter as retirement certificate letters for Shipyard Commander's signature, conferences, and requests or forwards technical information for routing and distribution. You will respond to routine and non-technical request for information such as status or reports, suspense dates for matters requiring compliance, and similar information readily available from files. You will establish and maintain files primarily for the use of the supervisor, including such material as correspondence and reports. You will compile and issue various daily, weekly, monthly and/or quarterly reports, as well as one of- a kind report. You will create and review travel orders in the Defense Travel System and assists in completion of travel claims or travel vouchers.

Requirements

• Must be a US Citizen.
• Must be determined suitable for federal employment.
• Must participate in the direct deposit pay program.
• New employees to the Department of the Navy will be required to successfully pass the E-Verify employment verification check. To learn more about E-Verify, including your rights and responsibilities, visit e-verify.gov
• Generally, current federal employees applying for GS jobs must serve at least one year at the next lower grade level. This requirement is called time-in-grade. Time-in-grade requirements must be met by the closing date of this announcement.
• Within the Department of Defense (DoD), the appointment of retired military members within 180 days immediately following retirement date to a civilian position is subject to the provisions of 5 United States Code 3326.
• Males born after 12-31-59 must be registered for Selective Service.
• You will be required to successfully pass Counter-Intelligence (CI) Polygraphs on a random basis not exceed 5-years between polygraphs.
• This position requires the ability to type at least 40 words per minute. Your response to the typing skill question on the Occupational Questionnaire will be used in your qualification determination.
• You will be required to successfully complete a correspondence course within six months of starting the position.
• You will be required to obtain and maintain an interim/ final top secret with SCI security clearance prior to entrance on duty. Failure to obtain and maintain the required level of clearance may result in the withdrawal of a job offer or removal.
• Successful completion of a pre-employment drug test (including marijuana) is required. A tentative offer of employment will be rescinded if you fail to report to the drug test appointment or fail the test. You will be subject to random testing.
• You may be required to wear personal protective equipment such as helmets, gloves, coveralls, glasses, goggles, respirators and safety shoes continuously for the duration of the work shift.
• Work is performed in areas where potentially harmful physical and chemical agents are present (e.g. fumes, dust, heat, ionizing and non-ionizing radiation and chemicals). You will be required to participate in medical surveillance programs.
• You may be required to lift and carry items up to 45lbs up and down the stairs.

Qualifications

FOR GS-07: Your resume must demonstrate at least one year of specialized experience at or equivalent to the GS-06 grade level or pay band in the Federal service or equivalent experience in the private or public sector. Specialized experience must demonstrate the following: providing secretarial and administrative support in an office setting scheduling appointments, preparing and reviewing correspondence, making travel arrangements, using office automation systems to ensure timely and effective deliverance of administrative services. FOR GS-06: Your resume must demonstrate at least one year of specialized experience at or equivalent to the GS-05 grade level or pay band in the Federal service or equivalent experience in the private or public sector. Specialized experience must demonstrate the following: performing office support functions utilizing automated systems to prepare and edit correspondence or memoranda, maintain and control electronic calendars, and maintain filing systems. Additional qualification information can be found from the following Office of Personnel Management website: https://www.opm.gov/policy-data-oversight/classification-qualifications/general-schedule-qualification-standards/#url=List-by-Occupational-Series Experience refers to paid and unpaid experience, including volunteer work done through National Service programs (e.g., professional, philanthropic, religious, spiritual, community, student, social). Volunteer work helps build critical competencies, knowledge, and skills and can provide valuable training and experience that translates directly to paid employment. This position requires the ability to type at least 40 words per minute. Your response to the typing skill question on the Occupational Questionnaire will be used in your qualification determination.

Education

In lieu of general/specialized experience, you may qualify with the following education or combination of both education and experience:

Successful completion of one full year of graduate education that is directly related to the work of the position. https://www.usajobs.gov/Help/working-in-government/unique-hiring-paths/students/federal-occupations-by-college-major/

OR

A combination of graduate level education and specialized experience, as stated above, may be qualifying if the percentage of education and experience equals one hundred percent.

A transcript must be submitted with your application if qualifying using education. See Required Documents for additional information.

Contacts

• Address PSNS and IMF 1400 Farragut Ave Bremerton, WA 98314 US
• Name: Department of Navy EIC
• Email: [email protected]