The Position is located in the Department of Veterans Affairs(VA), Veterans Health Administration(VHA), MID- Atlantic Health Care Network (VISN 6), Richmond VA Medical Center(MC), Virginia under Surgery Service. The position serves as an assistant to the chief of Surgery Service an the Administrative Officer.

Duties

The incumbent serves as an advisor to supervisors within the service on personnel and administrative matters using knowledge of federal and agency policy, laws, and regulations. The duties and responsibilities include: Responsible for coordinating routine review of position descriptions within Surgery Service and advising supervisors of review and update requirements. Manages administrative and human resource issues as assigned, coordinate personnel actions, performance standards, and manages aspects of the performance appraisal system within the Service. Composes ads for recruitment purposes and for US Department of Labor regulations requirements to obtain the Immigration Visa. Plans all visits by physicians being considered for positions in the Surgical Service to include logistical matters, accommodations, travel, transportation, and financial reimbursement. Assist the Section Chief with drafting interview schedules, and then coordinate final schedule by personally contacting all persons on the agenda and arranging their participation in the interview process. Primary approving official for Surgical Service's Cost Distribution Report, and an approving official for Surgical Service Control Points. Coordinates all service level budgets planning and projecting with the Chief, Surgical Service, Administrative Officer, and the various Section Chiefs of Surgery Service. Works closely with the Inventory Technicians by reviewing and approving requests for supplies and equipment purchased from the Control Points in Surgical Service. Approves all purchase card reconciliations; monitor the purchases to ensure they are within purchase card guidelines and policy. Responsible for monthly purchase card audits and reports. Work Schedule: Monday-Friday 7:30 a.m.- 4:00 p.m. Virtual: This is not a virtual position. Position Description/PD#: Program Specialist/PD031780 Critical Skills Incentive (CSI): Not Authorized Permanent Change of Station (PCS): Not Authorized Financial Disclosure Report: Not required

Requirements

Qualifications

To qualify for this position, applicants must meet all requirements by the closing date of this announcement, 07/02/2024. Time-In-Grade Requirement: Applicants who are current Federal employees and have held a GS grade any time in the past 52 weeks must also meet time-in-grade requirements by the closing date of this announcement. For a GS-09 position you must have served 52 weeks at the GS-07. The grade may have been in any occupation, but must have been held in the Federal service. An SF-50 that shows your time-in-grade eligibility must be submitted with your application materials. If the most recent SF-50 has an effective date within the past year, it may not clearly demonstrate you possess one-year time-in-grade, as required by the announcement. In this instance, you must provide an additional SF-50 that clearly demonstrates one-year time-in-grade. Note: Time-In-Grade requirements also apply to former Federal employees applying for reinstatement as well as current employees applying for Veterans Employment Opportunities Act of 1998 (VEOA) appointment. You may qualify based on your experience and/or education as described below: Specialized Experience: . One (1) full year of specialized experience equivalent to the GS-7 grade level in federal service that equipped you with the particular knowledge, skills, and abilities to perform successfully the duties of a Program Specialist, and that is typically in or related to the work of this position. Applying analytical and evaluative techniques to identify, review, and resolve errors, issues, or problems; Collect and validate data to ensure compliance effectiveness and efficiency of patient care management and workflow; Contracting and purchasing; Manages timecards, develop and revises position descriptions. Prepare presentations and manages correspondences. NOTE: Applicants wishing to receive credit for such experience must indicate clearly the nature of their duties and responsibilities in each position and the number of hours a week spent in such employment. Education: Applicants may substitute education for the required experience. To qualify based on education for this grade level you must have a master's or equivalent graduate degree, or 2 full years of progressively higher level graduate education leading to such a degree, or an LL.B. or J.D. in a field related to this position that demonstrates the knowledge, skills, and abilities necessary to do the work of this position. NOTE: Transcripts must be submitted with application. Education cannot be credited without documentation. OR, Combination: Possess equivalent combinations of successfully completed graduate level education (in excess of the first year or 18 semester hours) and specialized experience to meet total experience requirements. NOTE: If using education combined with specialized experience to qualify, a copy of your transcript is required. You will be rated on the following Competencies for this position: Administration and ManagementCommunicationsPersonnel and Human ResourcesProblem Solving Experience refers to paid and unpaid experience, including volunteer work done through National Service programs (e.g., Peace Corps, AmeriCorps) and other organizations (e.g., professional; philanthropic; religions; spiritual; community; student; social). Volunteer work helps build critical competencies, knowledge, and skills and can provide valuable training and experience that translates directly to paid employment. You will receive credit for all qualifying experience, including volunteer experience. Note: A full year of work is considered to be 35-40 hours of work per week. Part-time experience will be credited on the basis of time actually spent in appropriate activities. Applicants wishing to receive credit for such experience must indicate clearly the nature of their duties and responsibilities in each position and the number of hours a week spent in such employment. Physical Requirements: The work requires sitting, standing and frequent walking throughout the medical center. The position requires a considerable amount of reading and writing. The work is performed in a hospital setting, in a typical office. The incumbent periodically enters various clinics, wards, and laboratory areas of the hospital. For more information on these qualification standards, please visit the United States Office of Personnel Management's website at https://www.opm.gov/policy-data-oversight/classification-qualifications/general-schedule-qualification-standards/.

Education

A transcript must be submitted with your application if you are basing all or part of your qualifications on education.

Note: Only education or degrees recognized by the U.S. Department of Education from accredited colleges, universities, schools, or institutions may be used to qualify for Federal employment. You can verify your education here: http://ope.ed.gov/accreditation/. If you are using foreign education to meet qualification requirements, you must send a Certificate of Foreign Equivalency with your transcript in order to receive credit for that education. For further information, visit: https://sites.ed.gov/international/recognition-of-foreign-qualifications/.

Contacts

• Address Central Virginia VA Health Care System 1201 Broad Rock Boulevard Richmond, VA 23249 US
• Name: Tracey Williams
• Email: [email protected]