This position is located within the Pathology and Laboratory Medicine Service (PLMS) at the VA Maine Healthcare System in Togus, ME. The primary duties of the Administrative Officer include responsibility for providing and obtaining a variety of management services essential to the direction and operation of an organization.

Duties

***THIS IS NOT A VIRTUAL POSITION, YOU MUST LIVE WITHIN OR BE WILLING TO RELOCATE WITHIN A COMMUTABLE DISTANCE OF THE DUTY LOCATION*** The major duties include but are not limited to: Budget Administration and Contract Management Formulates, executes, and manages the budgetary plan and operations of all PLMS core responsibilities; Develops the need for and maintains an awareness of available resources; Creates and maintains records on personnel salaries for budgetary purposes; Serves as a certified Contracting Officer's Representative (COR) for contract development and management of quality monitoring; Gathers and analyzes budget needs of the medical center and supervises all phases of budgeting within administrative requirements; Plans a system of internal control which assures the fiscal management of the medical center will be maintained on a sound basis; Assembles and compiles budget information and maintains a running account of funds allocated and expended in all sub accounts; Management Review and Planning Represents the Laboratory Director or Lab Manager at various meetings; Assists in problems involving the day-to-day administrative functioning as it relates to the medical center; Recognizes the need of new policies and brings such policies to the attention of P&LMS management related to budget and fiscal management; supply, service, and equipment procurement; personnel and workforce utilization; contract negotiation; construction and renovation; and space utilization; Coordinates, prepares, and submits required quantitative and statistical reports; Assembles, analyzes, and prioritizes equipment needs for PLMS; Participates in the analysis and interpretation of workload and other data used in resource planning; Designs and implements continuing education to meet needs of staff and students; Program Administration Sets priorities and establishes schedules; outlines performance plans; recommends promotions and awards; identifies training needs; keeps employees informed; provides counsel; and recommends disciplinary action as required; Leads in administering programs concerning such matters as merit promotion, labor management relations, and position management; Complies with Equal Employment Opportunity objectives, providing written responses to investigations and requests for information; Ensures patient and customer complaints are fully documented, investigated, and resolved; and; Performs all other duties as assigned. Work Schedule: Monday through Friday, 6:00 am - 2:30 pm. Recruitment & Relocation Incentives: Not authorized Critical Skills Incentive (CSI): Not Approved Telework: VA supports the use of telework as a way to help attract and retain talented individuals in public service, increase worker productivity, and better prepare the agency to operate during emergencies. This position may be authorized for telework. Telework eligibility will be discussed during the interview process. Financial Disclosure Report: Not Required

Requirements

Qualifications

To qualify for this position at the GS-11 grade level, you must meet one of the following: Experience: You must have at least one (1) full year of specialized experience equivalent to at least the next lower grade level (GS-9) in the Federal Service that has given you the particular knowledge, skills, and abilities required to successfully perform the duties of an Administrative Officer, and that is typically in or related to the work of the position to be filled. Specialized experience is experience providing a variety of management services essential to the direction and operation of a department or organization pertaining to budget/fiscal management; human resources/personnel management; ensuring compliance with established policies, practices, and procedures; and analyzing and evaluating the efficiency and effectiveness of program management and business operations. NOTE: Experience must be fully documented on your resume and must include job title, duties, month and year start/end dates, AND hours worked per week. ~OR~ Education: Successful completion of of a Ph.D. or equivalent doctoral degree or 3 full years of progressively higher level graduate education leading to such a degree or LL.M., if related, from an accredited college or university. Such education must demonstrate the knowledge, skills, and abilities necessary to do the work of the Administrative Officer position. NOTE: Transcripts (unofficial or official) must be submitted with your application materials. Education cannot be credited without documentation. ~OR~ Combination: Equivalent combination of successfully completed graduate level education (beyond the second year) and specialized experience, as described above, which may be used to meet total experience requirements for this grade level. The education portion must include graduate courses that demonstrate the knowledge, skills, and abilities necessary to do the work of the Administrative Officer position and must have been obtained in an accredited college or university. NOTE: Transcripts (unofficial or official) must be submitted with your application materials. Education cannot be credited without documentation. You will be rated on the following Competencies as part of the assessment questionnaire for this position: ADMINISTRATION AND MANAGEMENT CUSTOMER SERVICE DECISION MAKING IMPORTANT: A full year of work is considered to be 35-40 hours of work per week. All experience listed on your resume must include the month and year start/end dates. Part-time experience will be credited on the basis of time actually spent in appropriate activities. Applicants wishing to receive credit for such experience must indicate clearly the nature of their duties and responsibilities in each position and the number of hours a week spent in such employment. Experience refers to paid and unpaid experience, including volunteer work done through National Service programs (e.g., Peace Corps, AmeriCorps) and other organizations (e.g., professional; philanthropic; religious; spiritual; community; student; social). Volunteer work helps build critical competencies, knowledge, and skills and can provide valuable training and experience that translates directly to paid employment. You will receive credit for all qualifying experience, including volunteer experience. Physical Requirements: The work of the position is primarily sedentary, although some slight physical effort may be required. Work is typically performed in an adequately lighted and climate-controlled office. For more information on these qualification standards, please visit the United States Office of Personnel Management's website at https://www.opm.gov/policy-data-oversight/classification-qualifications/general-schedule-qualification-standards/.

Education

IMPORTANT: A transcript must be submitted with your application if you are basing all or part of your qualifications on education.

NOTE: Only education or degrees recognized by the U.S. Department of Education from accredited colleges, universities, schools, or institutions may be used to qualify for Federal employment. You can verify your education here: http://ope.ed.gov/accreditation/. If you are using foreign education to meet qualification requirements, you must send a Certificate of Foreign Equivalency with your transcript in order to receive credit for that education. For further information, visit: Recognition of Foreign Qualifications | International Affairs Office (ed.gov).

Contacts

• Address Togus VA Medical Center 1 VA Center Augusta, ME 04330 US
• Name: VHA National Recruitment Center
• Phone: (844)456-5208
• Email: [email protected]