This position is located in the Department of Health and Human Services, Assistant Secretary for Legislation, headquartered in Washington, District of Columbia. This announcement has an applicant limit of 100. Once the first 100 applications have been received, the announcement will no longer be available to apply.

Duties

WHAT YOU'LL BE DOING DAY TO DAY As an Staff Assistant , you will use your knowledge and experience to optimize business results and customer experience by: Serving as Staff Assistant to the Executive Officer and providing administrative and technical support for the Office of the Assistant Secretary for Legislation. This position is responsible for keeping confidential and sensitive information private. Reviewing and completing a variety of assignments for the office to ensure compliance, timeliness, and responsiveness. Assisting staff when questions arise concerning administrative procedures relating to time and attendance, and new and emerging automated systems and applications. Working with staff within the office and the agency to ensure compliance with applicable directives and providing guidance in their implementation. Performing a wide range of office support services and resolving complex problems in the areas of procurement, property, and records management. Maintaining office supply and equipment inventories; tracking and coordinating general building service calls/requests; assisting with office moves closely monitoring and ensuring property is inventoried and decaled; maintaining storage rooms, conference room scheduling, and audioconferencing services. Assisting with onboarding and offboarding processes including personnel security. Flagging issues of concern or delays and making recommendations for the course of action accordingly. Serving as a Drug-Free Federal Workplace Program point of contact for the office assuring consistency with agency procedures. Preparing materials, reports, and responses to data calls for the office as appropriate. Completing required purchase card holder trainings as determined by the agency. Submitting purchase requisitions and interagency agreements into the appropriate portals for review and approval. Providing supporting documentation for regular testing of internal controls. Providing work-in-progress status updates proactively and informing the Executive Officer when work is completed. Serving as travel point of contact for the office and taking required trainings in government travel regulations. Creating profiles and preparing travel authorizations and travel vouchers. Assisting travelers with itineraries and travel logistics resolving problems when necessary. Performing other related duties as assigned.

Requirements

• U.S. Citizenship required
• Males born after December 31, 1959 must be registered or exempt from Selective Service - http://www.sss.gov
• Suitable for federal employment
• Appointment will be subject to the applicant's successful completion of a background security investigation and favorable adjudication. All information concerning qualifications is subject to investigation.
• Documentation that you present for purposes of completing the Department of Homeland Security (DHS) Form I-9 will be verified through the DHS "E-Verify" System.
• All Federal employees are required to have Federal salary payments made by direct deposit to a financial institution of their choice.
• All qualification requirements must be met by the closing date.
• Probationary (or trial) period may be required.

Qualifications

WHAT WE ARE LOOKING FOR Minimum Qualifications: A. You must have at least one year of specialized experience equivalent to the GS-09 grade level in the Federal service that includes: Clearly communicating important information and deadlines and providing administrative support for high-level agency officials.- Serving as the primary point of contact and liaison with other offices and individuals on operational matters. Preparing and maintaining various reports and documents related to timekeeping, travel, procurement, property, and records management. Regularly handling sensitive and confidential information, documents, and assignments related to organizational activities. OR B. Successful completion of a Ph.D. or equivalent degree, or at least 3 years of graduate study toward such a degree, in a field that is directly related to the duties of this position; OR C. An equivalent combination of graduate education and specialized experience as noted above, that meets 100% of the requirements. Documenting experience: IN DESCRIBING YOUR EXPERIENCE, PLEASE BE CLEAR AND SPECIFIC. WE WILL NOT MAKE ASSUMPTIONS REGARDING YOUR EXPERIENCE. Qualifications are based on breadth/level of experience. In addition to describing duties performed, applicants must provide the exact dates of each period of employment (from MM/YY to MM/YY) and the number of hours worked per week if part time. As qualification determinations cannot be made when resumes do not include the required information, failure to provide this information may result in disqualification. Applicants are encouraged to use the USAJOBS Resume Builder to develop their federal resume. Do not copy and paste the duties, specialized experience, or occupational application questionnaire from this announcement into your resume as that will not be considered a demonstration of your qualifications for this position. In accordance with Office of Personnel Management policy, federal employees are assumed to have gained experience by performing duties and responsibilities appropriate for their official series and grade level as described in their position description. Experience that would not normally be part of the employee's position is creditable, however, when documented by satisfactory evidence, such as a signed memorandum from the employee's supervisor or an SF-50 or SF-52 documenting an official detail or other official assignment. The documentation must indicate whether the duties were performed full time or, if part time, the "percentage of times" the other duties were performed. It is expected that this documentation is included in the employee's official personnel record. In order to receive credit for experience in your resume that is not within the official series and grade level of your official position, you must provide a copy of the appropriate documentation of such experience as indicated above. Experience refers to paid and unpaid experience, including volunteer work done through national Service programs (e.g., Peace Corps, AmeriCorps) and other organizations (e.g., professional; philanthropic; religious; community; student; social). Volunteer work helps build critical competencies, knowledge, and skills and can provide valuable training and experience that translates directly to gain employment. You will receive credit for all qualifying experience, including volunteer experience. If such experience is on a part-time basis, you must provide the average number of hours worked per week as well as the beginning and ending dates of the experience so it can be fully credited. OPM Qualification General Policies Website

Education

Foreign Education: If you are using education completed in foreign colleges or universities to meet the qualification requirements, you must show that the education credentials have been evaluated by a private organization that specializes in interpretation of foreign education programs and such education has been deemed equivalent to that gained in an accredited U.S. education program; or full credit has been given for the courses at a U.S. accredited college or university. For further information, visit: http://www.ed.gov.

Note: Applications can be accepted from students who expect to complete qualifying education within 9 months from the date of application. Education was completed successfully before the applicant can be appointed.

Contacts

• Address Assistant Secretary for Legislation 200 Independence Avenue, S.W. Washington, DC 20201 US
• Name: SROC Help Desk
• Email: [email protected]