About the Position: Serves as Conference and Special Events Operations Specialist within the Conference Center of the Americas (CCA), U.S. Southern Command (USSOUTHCOM).

Duties

Serve as subject-matter expert within organization for scheduling of conferences, ceremonies, training, and other events. Manage a master schedule of events for the conference facility. Coordinate directly with high-ranking senior officers/civilian staffs to provide logistical and administrative support to visiting Distinguished Visitors (DV) based on knowledge of applicable regulations and established guidelines. Advise on logistical support for catering, transportation, and security as required. Determine conference planning and scheduling efficiency and effectiveness by analyzing participant’s critiques collected after each activity. Provide overall briefings of conference operations to support staff. Produce a wide range of documents that often require complex formats, such as graphic presentations, spreadsheets or databases as well as word processing.

Requirements

• Appointment may be subject to a suitability or fitness determination, as determined by a completed background investigation.
• This position requires the incumbent be able to obtain and maintain a determination of eligibility for a Secret security clearance or access for the duration of employment. A background investigation and credit check are required.
• This position has a Temporary Duty (TDY) or business travel requirement of 10% of the time.
• Flexible work schedule is required, frequently involving nights, weekends, and holidays. During off-site conferences and other special events, may be required to work 12 hours rotation shifts.

Qualifications

Who May Apply: Only applicants who meet one of the employment authority categories below are eligible to apply for this job. You will be asked to identify which category or categories you meet, and to provide documents which prove you meet the category or categories you selected. See Proof of Eligibility for an extensive list of document requirements for all employment authorities. 30 Percent or More Disabled VeteransCurrent Department of Army Civilian EmployeesCurrent Department of Defense (DOD) Civilian Employee (non-Army)Domestic Defense Industrial Base/Major Range and Test Facilities Base Civilian Personnel WorkforceInteragency Career Transition Assistance PlanLand Management Workforce Flexibility ActMilitary Spouses, under Executive Order (E.O.) 13473Non-Department of Defense (DoD) TransferOffice of Personnel Management (OPM) Interchange Agreement EligiblePeople with Disabilities, Schedule APriority Placement Program, DoD Military Reserve (MR) and National Guard (NG) Technician EligiblePriority Placement Program, DoD Military Spouse Preference (MSP) EligiblePriority Placement Program, DoD MR and NG Preference Eligible Tech Receiving Disability RetirementPriority Placement Program, DoD Retained Grade Preference EligibleReinstatementVeterans Employment Opportunity Act (VEOA) of 1998 In order to qualify, you must meet the experience requirements described below. Experience refers to paid and unpaid experience, including volunteer work done through National Service programs (e.g., Peace Corps, AmeriCorps) and other organizations (e.g., professional; philanthropic; religious; spiritual; community; student; social). You will receive credit for all qualifying experience, including volunteer experience. Your resume must clearly describe your relevant experience; if qualifying based on education, your transcripts will be required as part of your application. Additional information about transcripts is in this document. Specialized Experience: One year of specialized experience which includes in protocol matters to include national and international rules, procedures, and forms prescribing traditional and formal diplomatic customs, courtesies and etiquette for distinguished visitors (military and civilian, U.S. and foreign, including government officials, high ranking military officers, corporate leaders, and heads of state); planning and coordinating conferences and special events (which may include ceremonies, social functions, and receptions) to ensure appropriateness of all elements of planned functions considering the status and cultural/religious backgrounds of those involved; events management/conference planning with successful experience in developing and administering a master schedule of events for conference facility; planning of events, focusing on forecasting, resolving scheduling conflicts and efficient space utilization; establishing and maintaining effective and cooperative work relationships with representatives of military, civilian, and foreign organizations to obtain cooperation in conference and special event planning functions; and initiating, managing, and bringing to completion projects that demand varying degrees of involvement; and using a variety of applications and software to input/edit correspondence or reports. This definition of specialized experience is typical of work performed at the next lower grade/level position in the federal service (GS-11). You will be evaluated on the basis of your level of competency in the following areas: Client OrientationOrganizational AwarenessPlanning and EvaluatingTechnology Application Time in Grade Requirement: Applicants who have held a General Schedule (GS) position within the last 52 weeks must have 52 weeks of Federal service at the next lower grade or equivalent (GS-11).

Education

Some federal jobs allow you to substitute your education for the required experience in order to qualify. For this job, you must meet the qualification requirement using experience alone--no substitution of education for experience is permitted.

Contacts

• Address FR-APF-W096AA HQ USSOUTHCOM DO NOT MAIL Fort Sam Houston, TX 78234 US
• Name: Army Applicant Help Desk