Position performs a variety of program support functions and is designated as a compliance officer, human resources (HR) liaison, information security officer, privacy officer, records manager, and automated training system (e.g., Talent Management System (TMS)) coordinator.

Duties

Major Duties: Plans, coordinates, analyzes, and evaluates administrative operations. Performs research, gathers and assembles data, and drafts papers and topic outlines to support personnel initiatives. Develops resource materials. Designated as a records management custodian responsible for administering records management functions as stated in relevant guidance to include records creation/collection, maintenance and use, and disposition. Serves as a Liaison to the local agency medical center to coordinate services with the area health care system for the personnel needs of the staff to include pre-employment physicals, infection control reporting, and specialized training Coordinates, facilitates, and updates information security policies and procedures in accordance with privacy policies and procedures. Serves as timekeeper for the organization and coordinates posting and submission to payroll. Answers questions pertaining to time and attendance, sick leave, overtime, changes in tour of duty, annual leave, leave without pay (LWOP), advance sick or annual leave, Family and Medical Leave Act (FMLA), etc. Provides guidance and assistance to improve the quality of training and ensure compliance with directives. Work Schedule: 5:30 am - 4:30 pm (Varied Schedules) Compressed/Flexible: May be available Telework: VA supports the use of telework as a way to help attract and retain talented individuals in public service, increase worker productivity, and better prepare the agency to operate during emergencies. This position may be authorized for telework. Telework eligibility will be discussed during the interview process. Virtual: This is not a virtual position. Position Description/PD#: Program Specialist/PD05191A Relocation/Recruitment Incentives: Not Authorized Permanent Change of Station (PCS): Not Authorized Financial Disclosure Report: Not required

Requirements

Qualifications

To qualify for this position, applicants must meet all requirements by the closing date of this announcement, 06/12/2024. Time-In-Grade Requirement: Applicants who are current Federal employees and have held a GS grade any time in the past 52 weeks must also meet time-in-grade requirements by the closing date of this announcement. For a GS-09 position you must have served 52 weeks at the GS-07. The grade may have been in any occupation, but must have been held in the Federal service. An SF-50 that shows your time-in-grade eligibility must be submitted with your application materials. If the most recent SF-50 has an effective date within the past year, it may not clearly demonstrate you possess one-year time-in-grade, as required by the announcement. In this instance, you must provide an additional SF-50 that clearly demonstrates one-year time-in-grade. Note: Time-In-Grade requirements also apply to former Federal employees applying for reinstatement as well as current employees applying for Veterans Employment Opportunities Act of 1998 (VEOA) appointment. You may qualify based on your experience and/or education as described below: Specialized Experience: You must have one year of specialized experience equivalent to at least the next lower grade GS-07 in the normal line of progression for the occupation in the organization. Examples of specialized experience would typically include, but are not limited to: Planning, coordinating, analyzing, and evaluating administrative operations. Performing research, gathering and assembling data, and drafts papers and topic outlines to support personnel initiatives. Develops resource materials. Undertaking special studies, short-term program projects, and research and investigation on matters affecting administrative personnel programs. Coordinating personnel actions within the organization and provides liaison with external HR staff to resolve related issues and problems. Maintaining and monitoring a master staffing roster and table of organization chart for accuracy and reporting. Explaining the necessity for changes to administrative programs, clarifies new procedures, and provides guidance in the application of new administrative guidelines to staff. Conducting general new employee orientation/tour and schedules monthly comprehensive new employee orientation training classes. Coordinating the distribution, completion, and reporting of annual and mid-term performance appraisals. Responsible for initialing processing and monitoring of background investigations and fingerprints and initiating enrollment forms, assisting current and new employees in completing background investigations including inputting information. Serving as timekeeper for the organization and coordinates posting and submission to payroll. Serves as records management custodian responsible for administering records management functions. OR. Education: Applicants may substitute education for the required experience. To qualify based on education for this grade level you must have a master's or equivalent graduate degree or 2 full years of progressively higher level graduate education leading to such a degree or LL.B. or J.D., if related. OR, Combination: Applicants may also combine education and experience to qualify at this level. You must have a combination of specialized experience and education beyond post-high school education. You will be rated on the following Competencies for this position: Interpersonal SkillsOral CommunicationProblem Solving Experience refers to paid and unpaid experience, including volunteer work done through National Service programs (e.g., Peace Corps, AmeriCorps) and other organizations (e.g., professional; philanthropic; religions; spiritual; community; student; social). Volunteer work helps build critical competencies, knowledge, and skills and can provide valuable training and experience that translates directly to paid employment. You will receive credit for all qualifying experience, including volunteer experience. Note: A full year of work is considered to be 35-40 hours of work per week. Part-time experience will be credited on the basis of time actually spent in appropriate activities. Applicants wishing to receive credit for such experience must indicate clearly the nature of their duties and responsibilities in each position and the number of hours a week spent in such employment. Physical Requirements: The work is primarily sedentary, although some walking, standing, bending, or carrying of light items may be required. For more information on these qualification standards, please visit the United States Office of Personnel Management's website at https://www.opm.gov/policy-data-oversight/classification-qualifications/general-schedule-qualification-standards/.

Education

A transcript must be submitted with your application if you are basing all or part of your qualifications on education.

Note: Only education or degrees recognized by the U.S. Department of Education from accredited colleges, universities, schools, or institutions may be used to qualify for Federal employment. You can verify your education here: http://ope.ed.gov/accreditation/. If you are using foreign education to meet qualification requirements, you must send a Certificate of Foreign Equivalency with your transcript in order to receive credit for that education. For further information, visit: https://sites.ed.gov/international/recognition-of-foreign-qualifications/.

Contacts

• Address Tucson VA CMOP 3675 E Britannia Dr Room 115 Tucson, AZ 85706 US
• Name: Victoria Chung
• Phone: 973-634-4870
• Email: [email protected]