This position is located in the Department of Health and Human Services, Office of the General Counsel, headquartered in Washington, District of Columbia.

Duties

WHAT YOU'LL BE DOING DAY TO DAY As a Secretary (Office Automation) within the Office of the General Counsel (OGC), you will use your knowledge of and experience with providing a wide variety of administrative operations and support services to optimize business results and customer experience by: Typing administrative and legal materials into draft and final form using a personal computer. Ensuring correctness of legal terminology, legal references and citations, and format. Receiving and reviewing correspondence an action documents to ensure that responses are prepared, and deadlines are met. Making necessary travel arrangements for the Deputies travel, including itineraries, travel and hotel reservations, and notification of organization and officials to be visited. Receiving telephone calls and visitors from the White House Staff, Members of Congress, top-level department officials, representatives of State and local Governments, and other important individuals. Maintaining appointment calendars for the Deputies. Committing the Deputies time, Scheduling appointments, public speaking engagements, meetings travel, etc., based on knowledge of priorities, workload and current issues of importance.

Requirements

• U.S. Citizenship required
• Males born after December 31, 1959 must be registered or exempt from Selective Service - http://www.sss.gov
• Suitable for federal employment
• Meet time in grade restrictions by the closing date of the announcement
• Appointment will be subject to the applicant's successful completion of a background security investigation and favorable adjudication. All information concerning qualifications is subject to investigation.
• All qualification requirements must be met by the closing date.

Qualifications

WHAT WE ARE LOOKING FOR Specialized Experience:GS-09 Level: To qualify, you must have one year of specialized experience equivalent to the GS-8 level in the Federal Service in at least 4 of the 5 of the following: (1) Coordinating travel arrangements and processing travel vouchers for office staff; (2) Reviewing and routing incoming and outgoing correspondence to ensure responses are met by the deadline; (3) Recognizing omissions and errors in forms or reports and notifying appropriate staff for corrections; (4) Reviewing correspondence for grammar, punctuation, and required formats; (5) Utilizing software programs and databases to generate reports, maintain files, prepare correspondence and other written documents. Documenting experience: IN DESCRIBING YOUR EXPERIENCE, PLEASE BE CLEAR AND SPECIFIC. WE WILL NOT MAKE ASSUMPTIONS REGARDING YOUR EXPERIENCE. Qualifications are based on breadth/level of experience. In addition to describing duties performed, applicants must provide the exact dates of each period of employment (from MM/YY to MM/YY) and the number of hours worked per week if part time. As qualification determinations cannot be made when resumes do not include the required information, failure to provide this information may result in disqualification. Applicants are encouraged to use the USAJOBS Resume Builder to develop their federal resume. Do not copy and paste the duties, specialized experience, or occupational application questionnaire from this announcement into your resume as that will not be considered a demonstration of your qualifications for this position. In accordance with Office of Personnel Management policy, federal employees are assumed to have gained experience by performing duties and responsibilities appropriate for their official series and grade level as described in their position description. Experience that would not normally be part of the employee's position is creditable, however, when documented by satisfactory evidence, such as a signed memorandum from the employee's supervisor or an SF-50 or SF-52 documenting an official detail or other official assignment. The documentation must indicate whether the duties were performed full time or, if part time, the "percentage of times" the other duties were performed. It is expected that this documentation is included in the employee's official personnel record. In order to receive credit for experience in your resume that is not within the official series and grade level of your official position, you must provide a copy of the appropriate documentation of such experience as indicated above. Experience refers to paid and unpaid experience, including volunteer work done through national Service programs (e.g., Peace Corps, AmeriCorps) and other organizations (e.g., professional; philanthropic; religious; community; student; social). Volunteer work helps build critical competencies, knowledge, and skills and can provide valuable training and experience that translates directly to gain employment. You will receive credit for all qualifying experience, including volunteer experience. If such experience is on a part-time basis, you must provide the average number of hours worked per week as well as the beginning and ending dates of the experience so it can be fully credited. OPM Qualification General Policies Website

Education

Some federal jobs allow you to substitute your education for the required experience in order to qualify. For this job, you must meet the qualification requirement using experience alone--no substitution of education for experience is permitted.

Contacts

• Address Office of the General Counsel 200 Independence Avenue, S.W. Washington, DC 20201 US
• Name: SROC Help Desk
• Email: [email protected]