Corrections professionals who foster a humane and secure environment and ensure public safety by preparing individuals for successful reentry into our communities. Our highly-skilled, diverse, and innovative workforce creates a strong foundation of safety and security. Through the principles of humanity and normalcy, we develop good neighbors.

Duties

Responsible for retrieving controlled correspondence assigned by the Executive Secretary and assigning the correspondence to the appropriate subject matter expert for response. Determines the needs of the office for the year, order supplies as needed, and tracks spending to ensure that expenditures do not exceed the allocated funds. Checks the Assistant Director/General Counsel and Deputy General Counsel's schedules for availability and coordinates alternate dates with staff requesting the meeting when necessary. Provides guidance and assistance as requested to division clerical staff in such areas as correspondence, telephone procedures, and directives and reports. Receives visitors and telephone calls to the office, determines the nature of requests and directs callers to appropriate staff, or personally providing the information desired when routine or procedural matters of the office are involved.

Requirements

• U.S. Citizenship is Required.
• See Special Conditions of Employment Section.

Qualifications

To be considered for the position, you must meet the following qualification requirements: Education: As a general rule, education is not creditable above GL-05 for most positions covered by this standard; however, graduate education may be credited in those few instances where the graduate education is directly related to the work of the position. OR Experience:GS-08 and GS-09: You must have at least one year of specialized experience equivalent in difficulty and complexity to the next lower grade level in federal service. To be creditable, this experience must have equipped the applicant with the particular qualifications to perform successfully the duties of the position and must typically be in or related to the position to be filled. Some examples of this qualifying experience are: GS-08: Experience in screening and referring telephone calls and visitors, reviewing incoming correspondence and routing to the appropriate staff member or supervisor for action. Reviewing outgoing correspondence and reports for content, grammatical accuracy and conformance to established standards. Experience in maintaining the departmental calendar, coordinating meetings and conferences, managing the office budget and performing time and attendance functions. Experience in utilizing automated programs and systems to prepare correspondence and reports, to track and ensure compliance with suspense dates and to maintain departmental files. GS-09: Experience in managing the administrative operations of the office, including enhancing the workflow and office process/operations. Experience in reviewing incoming correspondence and determining proper action. Reviewing outgoing correspondence and reports ensuring proper format, mathematical correctness, correct grammatical content, and ascertaining that all necessary coordination of facts has been completed and is in accordance with established policy. Experience in responding to routine and non-technical requests for information such as status of reports, suspense dates for matters requiring compliance and similar information readily available from files. Experience in tracking and preparing reports on time sensitive correspondence, establishing and maintaining records and files, and collecting information and retrieving data from automated systems for various projects and reporting purposes. If applicable, credit will be given for paid and unpaid experience. To receive proper credit, you must show the actual time (such as the number of hours worked per week) spent in activities. **Your eligibility for consideration will be based on your responses to the questions in the application.**

Education

See Qualifications Section for education requirements, if applicable.

ONLY if education is a requirement/substitution for specialized experience, applicant MUST upload legible transcripts as verification of educational requirement. Transcripts MUST be uploaded and electronically linked from USAJOBS at the time you apply and MUST include identifying information to include School Name, Student Name, Degree and Date Awarded (if applicable). All academic degrees and coursework must be completed at a college or university that has obtained accreditation or pre-accreditation status from an accrediting body recognized by the U.S. Department of Education. For a list of schools that meet this criteria, Click Here.

Foreign Education: For information regarding foreign education requirements, please see Foreign Diploma and Credit Recognition at the U.S. Department of Education website: Recognition of Foreign Qualifications.

If you are selected for this position and qualified based on education (i.e. basic education requirement and/or substitution of education), you will be required to provide an OFFICIAL transcript prior to your first day on duty.

Contacts

• Address JUSTICE, BUREAU OF PRISONS Consolidated Staffing Unit 346 Marine Forces Drive Grand Prairie, Texas 75051 United States
• Name: CSU
• Phone: 972-352-4200
• Email: [email protected]