Click on "Learn more about this agency" button below to view Eligibilities being considered and other IMPORTANT information. The primary purpose of this position is to serve as the principal office assistant, performing various administrative and clerical duties in support of the Air Force Inspector General and Deputy Inspector General, (SAF 2-Ltr) reporting to the Secretary of the Air Force.

Duties

Perform clerical and administrative work in support of the office/organization. Incumbent acts as office manager for The Inspector General (TIG) and Deputy, Inspector General (DIG), ensuring that all administrative practices and procedures used b)' secretaries in subordinate offices are consistent with those of the TIG. Develops, establishes, updates, and maintains office procedures and records/files of various types to ensure effective and efficient operations of the office, Serves as liaison between the supervisor and subordinate units. Provides advice and guidance to staff in subordinate organizations on administrative clerical, and procedural requirements and instructions, and responds to fluctuating workloads. Reviews and processes incoming and outgoing correspondence, materials, publications, regulations and directives, Screens incoming mail to identify what need to be brought to the attention of the TIG and/or DIG, referred to appropriate staff, rerouted to other organizations/offices, or handled personally. Replies to mail not requiring the TIG's attention. Reads incoming correspondence, publications, regulations, and directives which may affect the organization, determining which can be acted on personally and taking appropriate action, such as obtaining clarification from originating offices where necessary, preparing a summary for supervisor's information, determining which ones in interpreting instructions and action required of them. Receives telephone calls, greets visitors and ascertains the nature of the calls or visits. Based upon detailed knowledge of the organization and its programs and operations, determines appropriate action. Screens all calls and visitors, answering most questions and completing most business involving established policy or routine matters without referring people to the TIG and/or D10. The incumbent responds to inquiries and administrative problems brought to the TIO by members of the staff and officials of the agency, and congressional staff: Notifies the appropriate staff official of the need for information or recommendation, and either prepares the response or follows up to ensure a timely response by others. Independently notes and follows-up on commitments made at meetings and conferences by staff members, and maintains TIO and DIG's calendar, coordinates meeting arrangements, schedules meetings and/or conferences. Schedules appointments and meetings without prior approval based on personal knowledge of workload and current issues, and coordinates with the supervisors as necessary. Based on information provided by supervisor concerning the purpose of meeting and/or conferences and people to attend, makes necessary arrangements such as locations, time, contacting participants, and ensuring all required materials and services are provided. Prepares a wide variety of recurring and non-recurring correspondence, reports, and other documents from information obtained from the staff tiles, and other sources. Prepares and finalizes various recurring reports, determining and modifying format, content and frequency requirements. Independently composes and prepares non-technical correspondence such ai: requests for information concerning the organization's mission and programs; office procedures; and letters of acknowledgment, commendation, or notification. Anticipates need for information, gathers, and summarizes information from tiles, and systematically prepares material so that it is immediately available for supervisor's needs.

Requirements

• U.S. Citizenship Required
• Males must be registered for Selective Service, see www.sss.gov
• If authorized, PCS will be paid IAW JTR and AF Regulations. If receiving an authorized PCS, you may be subject to completing/signing a CONUS agreement. More information on PCS requirements, may be found at: https://afciviliancareers.com/regulatory/
• This position is subject to provisions of the DoD Priority Placement Program
• Disclosure of Political Appointments
• This is a drug testing designated position; the incumbent is subject to random testing for drug use
• The employee must be able to obtain and maintain a Top Secret clearance
• Position requires the skill of a qualified typist (40 wpm)

Qualifications

In order to qualify, you must meet the general experience requirements described in the Office of Personnel Management (OPM) Qualification Standards for General Schedule Positions, Clerical and Administrative Support Positions. SPECIALIZED EXPERIENCE: Applicants must have at least one (1) year of specialized experience at the next lower grade GS-09, or equivalent in other pay systems. Examples of specialized experience includes knowledge of duties, priorities, commitments, policies, and program goals of the organization sufficient to perform non-routine assignments, such as independently noting and following-up on commitments made at meetings/conferences, shifting clerical staff in subordinate offices to respond to fluctuating workloads; advising other clerical staff on preparing correspondence requirements for various reports, and interpreting new instructions and procedures; or locating and summarizing information from files and documents that requires recognizing which information is or is not relevant to the problem at hand. FEDERAL TIME-IN-GRADE (TIG) REQUIREMENT FOR GENERAL SCHEDULE (GS) POSITIONS: Merit promotion applicants must meet applicable time-in-grade requirements to be considered eligible. One year at the GS-09 level is required to meet the time-in-grade requirements for the GS-10 level. TIG applies if you are in a current GS position or held a GS position within the previous 52 weeks. NOTE: Applicants applying as VEOA candidates who are current GS civil service employees or are prior GS civil service employees within the past 52 weeks must also meet time-in-grade requirements. KNOWLEDGE, SKILLS AND ABILITIES (KSAs): Your qualifications will be evaluated on the basis of your level of knowledge, skills, abilities and/or competencies in the following areas: 1. Knowledge of extensive rules, procedures, or operations applied to secretarial and clerical assignments to perform the procedural and administrative work of the office, such as preparing and editing documents, locating and assembling information for various reports, maintaining files/records, and making and preparing travel arrangements. 2. Knowledge of office functions and commitments of supervisor and staff to prepare and review correspondence, to screen telephone calls and visitors, to maintain supervisor's calendar, and to perform other substantive or administrative work of the organi;zation. 3. Knowledge of correct grammar, spelling, punctuation, capitalization, and format to accurately prepare and edit written correspondence and reports. 4. Knowledge of various office automation software programs, tools, and techniques to support office operations and produce a variety of documents such as letters, reports, spreadsheets, databases, and graphs. 5. Skill in typing; a qualified typist is required. Ability to communicate effectively, both orally and in writing. 6. Ability to locate, assembles, and composes information for reports, inquiries, and non-technical correspondence. Ability to plan, organize work, and meet deadlines. PART-TIME OR UNPAID EXPERIENCE: Credit will be given for appropriate unpaid and or part-time work. You must clearly identify the duties and responsibilities in each position held and the total number of hours per week. VOLUNTEER WORK EXPERIENCE: Refers to paid and unpaid experience, including volunteer work done through National Service Programs (i.e., Peace Corps, AmeriCorps) and other organizations (e.g., professional; philanthropic; religious; spiritual; community; student and social). Volunteer work helps build critical competencies, knowledge and skills that can provide valuable training and experience that translates directly to paid employment. You will receive credit for all qualifying experience, including volunteer experience.

Education

This job does not have an education qualification requirement.

Contacts

• Address HQ USAF and Support Elements - Pentagon 1720 Air Force Pentagon Washington, DC 20330 US
• Name: Total Force Service Center
• Phone: 1-800-525-0102
• Email: [email protected]