This position is located in the Phoenix Area Office (PAO), Purchased/Referred Care (PRC) in Phoenix, Arizona. The purpose of this position is to provide administrative, technical assistance to support the Area PRC Director and the area-wide PRC program operations at the Service Units. The position requires planning, coordination, development and maintenance of tracking and support systems to assist the PRC Director regarding PRC program operations.

Duties

Perform Administrative functions that may include acting as a receptionist as needed, by greeting customers and visitors, answering and directing telephone calls, retrieving and distributing mail, preparing travel orders and vouchers. Coordinate conference calls, develop and distribute meeting notifications and prepare materials for such events. Order supplies and equipment through designated automated requisitions system and follow up on the delivery of goods and services. Arranges travel accommodations and ensures travel orders are entered and authorization has been received. Also, makes reservations, and other necessary arrangements on behalf of the Director and PRC staff. Prepare outgoing correspondence, memorandums and other documents for executive management, the PRC Director and others, ensuring the appropriate format, language and procedural instructions are used to conform to agency correspondence requirements. Serves as Records Manager for the Area PRC Office and ensures that the program records are indexed, organized, filed and secured appropriately. Coordinates with the Area Records Manager. Serves as Time & Attendance Coordinator using the current IHS automated time and attendance system; ensuring accuracy and confidentiality concerning employee records and data, and file maintenance.

Requirements

Qualifications

To qualify for this position, your resume must state sufficient experience and/or education, to perform the duties of the specific position for which you are applying. Experience refers to paid and unpaid experience, including volunteer work done through National Service programs (e.g., Peace Corps, AmeriCorps) and other organizations (e.g., professional; philanthropic; religious; spiritual; community; social). You will receive credit for all qualifying experience, including volunteer and part time experience. You must clearly identify the duties and responsibilities in each position held and the total number of hours per week. MINIMUM QUALIFICATIONS: GS-0303-07, Program Assistant (OA) Your resume must demonstrate at least one (1) year of specialized experience equivalent to at least the next lower grade level in the Federal service obtained in either the private or public sector performing the following type of work and/or tasks: Examples include: Knowledge of routine office functions and operations, including disposition of routine, certified and express mail procedures; records management; time and attendance reporting. Basic English skills to prepare and proofread correspondence, memorandums and other documents. Knowledge of grammar, spelling, punctuation, proofreading skills and required agency formats for correspondence. Knowledge of medical terminology, and skill to research alternate resource programs and use in communicating with customers, patients, providers and other third parties. Time In Grade Federal employees in the competitive service are also subject to the Time-In-Grade Requirements: Merit Promotion (status) candidates must have completed one year of service at the next lower grade level. Time-In-Grade provisions do not apply under the Excepted Service Examining Plan (ESEP). You must meet all qualification requirements within 30 days of the closing date of the announcement.

Education

There are no education requirements.

Contacts

• Address Phoenix Area Indian Health Service 40 North Central Avenue Phoenix, AZ 85004 US
• Name: Jenny Vasquez
• Email: [email protected]