You will serve as a SECRETARY (OFFICE AUTOMATION) in the INDUSTRY MANAGEMENT DEPARTMENT (Code 900A) of PSNS and IMF.

Duties

You will maintain and control the supervisors calendars advising them daily of appointments or conferences. You will obtain and provide background information on various subject matter and present information to supervisors prior to scheduled phone calls, visitors or meetings. You will schedule, reschedule, or refuse appointments without prior approval and must accept or decline invitations to meetings, using initiative and discretion. You will receive and screen visitors and phone calls from shipyard managers, NAVSEA officials, and military visitors for the Department Managers, referring them based upon knowledge of programs and operations. You will make arrangements for conferences, reserve space for the conference, and notify each person who is to attend of the date, time and place as well as the subject matter. You will be responsible for the preparation and processing of department travel using the Defense Travel System (DTS), to include knowledge of travel itself, lodging and rental cars. You will input time into a database daily and oversee time and attestation administration to support the department. You will establish and maintain files in accordance with the Records Management requirements. You will use Department of Navy correspondence manuals to format and edit letters and memorandums. You will provide basic supply management (ordering and receipt). You will perform basic budget tracking (e.g., expenditures, balances, awards, etc.).

Requirements

• Must be a US Citizen.
• Must be determined suitable for federal employment.
• Must participate in the direct deposit pay program.
• New employees to the Department of the Navy will be required to successfully pass the E-Verify employment verification check. To learn more about E-Verify, including your rights and responsibilities, visit e-verify.gov
• Generally, current federal employees applying for GS jobs must serve at least one year at the next lower grade level. This requirement is called time-in-grade. Time-in-grade requirements must be met by the closing date of this announcement.
• Within the Department of Defense (DoD), the appointment of retired military members within 180 days immediately following retirement date to a civilian position is subject to the provisions of 5 United States Code 3326.
• Males born after 12-31-59 must be registered for Selective Service.
• This is a bargaining unit position.
• You will be required to obtain and maintain an interim and/or final security clearance prior to entrance on duty. Failure to obtain and maintain the required level of clearance may result in the withdrawal of a job offer or removal.
• This position may require travel from normal duty station to CONUS and OCONUS and may include remote or isolated sites. You must be able to travel on military and commercial aircraft for extended periods of time.
• Manual dexterity is required for operation of computer and other office equipment.
• Stooping, kneeling, bending, and walking on stairs and uneven surfaces may be required.
• You must be able to lift and carry items such as supplies or manuals that may weigh up to 45 pounds up and down stairs.
• You may be exposed to inclement weather when going to and from work sites.
• You may be required to perform site visits aboard ships in dry docks, pier side, or on the shop floor.
• You will be required to wear personal protective equipment such as helmets, gloves, coveralls, glasses, goggles, respirators and safety shoes continuously for the duration of the work shift.
• You will be required to successfully complete a correspondence course within six months of starting position.
• You must be a qualified typist at 40 words per minute.

Qualifications

This position requires the ability to type at least 40 words per minute. Your response to the typing skill question on the Occupational Questionnaire will be used in your qualification determination. For the GS-08: Your resume must demonstrate at least one year of specialized experience at or equivalent to the GS-07 grade level or pay band in the Federal service or equivalent experience in the private or public sector. Specialized experience must demonstrate the following: providing secretarial support using office automation products and systems to schedule appointments, prepare correspondence and reports, coordinate events, identify and adjust priorities for the efficient execution of secretarial functions. For the GS-07: Your resume must demonstrate at least one year of specialized experience at or equivalent to the GS-06 grade level or pay band in the Federal service or equivalent experience in the private or public sector. Specialized experience must demonstrate the following: performing office support functions using office automation software to maintain and adjust a calendar, draft and edit correspondence, and maintain records for the support of reliable administrative services. Additional qualification information can be found from the following Office of Personnel Management website: https://www.opm.gov/policy-data-oversight/classification-qualifications/general-schedule-qualification-standards/#url=List-by-Occupational-Series Experience refers to paid and unpaid experience, including volunteer work done through National Service programs (e.g., professional, philanthropic, religious, spiritual, community, student, social). Volunteer work helps build critical competencies, knowledge, and skills and can provide valuable training and experience that translates directly to paid employment.

Education

In lieu of specialized experience, you may qualify with the following education or combination of both education and experience:

GS-08:
Successful completion of two full years of graduate level education that is directly related to the position being filled.
or
Combination of experience and education as described above that equates to one year of experience. The percentage of the required education plus the percentage of the required experience equal one hundred percent.

GS-07:
Successful completion of one full year of graduate level education that is directly related to the position being filled.
or
Combination of experience and education as described above that equates to one year of experience. The percentage of the required education plus the percentage of the required experience equal one hundred percent.

A transcript must be submitted with your application if qualifying using education. See Required Documents for additional information.

Contacts

• Address PSNS and IMF 1400 Farragut Ave Bremerton, WA 98314 US
• Name: Department of Navy EIC
• Email: [email protected]