About the Position: You will serve as a Division Chief Secretary within the Nashville District. The Division Chief secretary will support the Engineering & Construction, Programs, or Operations Division chiefs. This vacancy is for 3 positions.

Duties

Receive and refer telephone calls and visitors. Exercise diplomacy and professionalism in determining nature of business of calls. Maintain folders/lists of upcoming meetings, conferences, appointments, project site visits and phone calls and will remind appropriate supervisors of commitment times and dates. Assist in arranging sponsored meetings, events, and conferences. Arrange detailed travel schedules/itineraries, reservations, automobile reservations, speaking engagements, etc. Maintain correspondence log for all incoming and outgoing mail for the Division Office, noting due dates for correspondence replies and tracks responses to ensure due dates are achieved.

Requirements

• Appointment may be subject to a suitability or fitness determination, as determined by a completed background investigation.
• This position requires a typing proficiency of at least 40 words per minute (WPM) based on a 5-minute sample with 3 or fewer errors.
• May be selected at any grade level with non-competitive promotion potential to target grade. Non-competitive promotion potential to the target grade based on time-in-grade requirements and demonstrated ability to perform the higher graded duties.

Qualifications

Who May Apply: Only applicants who meet one of the employment authority categories below are eligible to apply for this job. You will be asked to identify which category or categories you meet, and to provide documents which prove you meet the category or categories you selected. See Proof of Eligibility for an extensive list of document requirements for all employment authorities. Current Civilian Employees of the OrganizationCurrent Department of Army Civilian EmployeesDomestic Defense Industrial Base/Major Range and Test Facilities Base Civilian Personnel WorkforceInteragency Career Transition Assistance PlanLand Management Workforce Flexibility ActMilitary Spouses, under Executive Order (E.O.) 13473Priority Placement Program, DoD Military Reserve (MR) and National Guard (NG) Technician EligiblePriority Placement Program, DoD Military Spouse Preference (MSP) EligiblePriority Placement Program, DoD MR and NG Preference Eligible Tech Receiving Disability RetirementPriority Placement Program, DoD Retained Grade Preference EligibleVeterans Employment Opportunity Act (VEOA) of 1998 In order to qualify, you must meet the experience requirements described below. Experience refers to paid and unpaid experience, including volunteer work done through National Service programs (e.g., Peace Corps, AmeriCorps) and other organizations (e.g., professional; philanthropic; religious; spiritual; community; student; social). You will receive credit for all qualifying experience, including volunteer experience. Your resume must clearly describe your relevant experience; if qualifying based on education, your transcripts will be required as part of your application. Additional information about transcripts is in this document. To qualify at the GS-06 grade level, you must have: Specialized Experience: One year of specialized experience which includes performing a variety of clerical duties to include drafting correspondence, receiving, and controlling mail, making travel arrangements, and/or preparing time and attendance. This definition of specialized experience is typical of work performed at the next lower grade/level position in the federal service (GS-05); OR Some federal jobs allow you to substitute your education for the required experience in order to qualify. For this grade level, you must meet the qualification requirement using experience alone--no substitution of education for experience is permitted. To qualify at the GS-07 grade level, you must have: Specialized Experience: One year of specialized experience which includes utilizing established policies and procedures to communicate information to internal/external customers; typing, reviewing, and editing correspondence for correct grammar, punctuation, and format; operating several databases to manage several calendars, make travel arrangements, and/or input time and attendance. This definition of specialized experience is typical of work performed at the next lower grade/level position in the federal service (GS-06); OR Some federal jobs allow you to substitute your education for the required experience in order to qualify. For this grade level, you must meet the qualification requirement using experience alone--no substitution of education for experience is permitted. To qualify at the GS-08 grade level, you must have: Specialized Experience: One year of specialized experience which includes developing policies, procedures, priorities, and program goals to direct the flow of the Division Office; typing, reviewing, and editing correspondence for correct grammar, punctuation and format; utilizing multiple databases to manage calendars, make travel arrangements, prepare orders, and assist and/or process personnel actions and performance evaluations; coordinates ordering of supplies and equipment for the Division Office. This definition of specialized experience is typical of work performed at the next lower grade/level position in the federal service (GS-07); OR Some federal jobs allow you to substitute your education for the required experience in order to qualify. For this grade level, you must meet the qualification requirement using experience alone--no substitution of education for experience is permitted. You will be evaluated on the basis of your level of competency in the following areas: Administration and ManagementCustomer ServiceOrganizational AwarenessTechnical Competence Time in Grade Requirement: For GS-06 - Applicants who have held a General Schedule (GS) position within the last 52 weeks must have 52 weeks of Federal service at the next lower grade or equivalent (GS-05). For GS-07 - Applicants who have held a General Schedule (GS) position within the last 52 weeks must have 52 weeks of Federal service at the next lower grade or equivalent (GS-06). For GS-08 - Applicants who have held a General Schedule (GS) position within the last 52 weeks must have 52 weeks of Federal service at the next lower grade or equivalent (GS-07).

Contacts

• Address RE-W2SM03 US ARMY ENGINEER DISTRICT-NASHVILLE DO NOT MAIL Nashville, TN 37203 US
• Name: Army Applicant Help Desk