The incumbent serves as a program support assistant to the Medical Service Office and may be assigned additionally to any of the service's section ( Cardiology, Endocrinology, Gastroenterology, Hematology/Oncology, infectious disease, Palliative care or general internal medicine to perform section-specific responsibilities and tasks in either a primary or back-up capacity. Training in any new assignments will be provided.

Duties

- Prepares personnel action forms tor appointment, promotions ,terminations and credentialing/privileging packages for physicians and house staff. Initiates key/ID requests and other actions necessary to process hew/rotating house staff. Issues terminating staff clearance of duty station forms and instructions regarding clearance procedures . - For assigned areas, orders patient care and/or ott1ce supplies, using appropriate purchasing method, such as purchase card or lFCAP requisition. Maintains orderly records of purchase orders and receipts. Reconciles purchase card orders on a timely basis (within five days of charge) and takes independent action to resolve problems with vendors to reconcile or otherwise close out incomplete purchase orders. Keeps fund control official informed of any major or recurring problems with vendors or purchasing process. As requested, provides administrative support to assist in budget analyses. - Travel arrangements for physician staff, submitting all necessary documentation prior to and following travel assignments to appropriate units. - Understands the functions and procedures to backup the Resident Program Coordinator: incumbent may be expected to assist initial resident processes, scheduling of resident related events and meetings, and other support needs of Residents. - Assists the Medical Service administration by preparing and maintaining, electronic training logs and records. The incumbent independently gathers data and makes recommendations pertaining to the objectives, priorities, and deadlines assigned by Medical Service leadership. Coordinates and confirms room assignments for training sessions; works with maintaining CME records for attending and house staff. - Receives and screens telephone calls and visitors, refers callers to appropriate individuals or services. Personally handles administrative inquiries that do not require the attention of the professional staff. - Composes correspondence, reports, memoranda, minutes, and other documents. Independently formulates worksheets suitable for input of specific data. Can develop from rough data tables, graphs and charts using a variety of computer software, resulting in a clear presentation of information. - Performs other duties as assigned. Work Schedule: 8:00am to 4:30pm, Monday-Friday Virtual: This is not a virtual position. Position Description/PD#: Program Support Assistant (OA)/PD00533A Financial Disclosure Report: Not required

Requirements

Qualifications

To qualify for this position, applicants must meet all requirements by the closing date of this announcement, 05/02/2024. Time-In-Grade Requirement: Applicants who are current Federal employees and have held a GS grade any time in the past 52 weeks must also meet time-in-grade requirements by the closing date of this announcement. For a GS-6 position you must have served 52 weeks at the GS-5. The grade may have been in any occupation, but must have been held in the Federal service. An SF-50 that shows your time-in-grade eligibility must be submitted with your application materials. If the most recent SF-50 has an effective date within the past year, it may not clearly demonstrate you possess one-year time-in-grade, as required by the announcement. In this instance, you must provide an additional SF-50 that clearly demonstrates one-year time-in-grade. Note: Time-In-Grade requirements also apply to former Federal employees applying for reinstatement as well as current employees applying for Veterans Employment Opportunities Act of 1998 (VEOA) appointment. You may qualify based on your experience and/or education as described below: Specialized Experience: You must have one year of specialized experience equivalent to at least the next lower grade GS-5 in the normal line of progression for the occupation in the organization. Examples of specialized experience would typically include, but are not limited to: Program Support Assistant ( OA) Grade requirements: At least one year of specialized experience ( GS-5 or equivalent) with the knowledge of scheduling, travel coordination, timekeeping, inventory and acquisition of the appropriate office supplies and equipment and coordination of the removal and potential disposal of equipment, furniture, copier and fax machine, maintains meeting minutes; skill in operating personal computer. You will be rated on the following Competencies for this position: Administration and ManagementCustomer Service (Clerical/Technical)Self Management Experience refers to paid and unpaid experience, including volunteer work done through National Service programs (e.g., Peace Corps, AmeriCorps) and other organizations (e.g., professional; philanthropic; religions; spiritual; community; student; social). Volunteer work helps build critical competencies, knowledge, and skills and can provide valuable training and experience that translates directly to paid employment. You will receive credit for all qualifying experience, including volunteer experience. Note: A full year of work is considered to be 35-40 hours of work per week. Part-time experience will be credited on the basis of time actually spent in appropriate activities. Applicants wishing to receive credit for such experience must indicate clearly the nature of their duties and responsibilities in each position and the number of hours a week spent in such employment. For more information on these qualification standards, please visit the United States Office of Personnel Management's website at https://www.opm.gov/policy-data-oversight/classification-qualifications/general-schedule-qualification-standards/.

Education

There is no educational substitution at this grade level.

Contacts

• Address VA NY Harbor Healthcare System 423 East 23rd Street New York, NY 10010 US
• Name: Shalonda Hinds
• Phone: 518-225-6701
• Email: [email protected]