The Program Support Assistant position is located at the Robley Rex VA Medical Center in Louisville, KY. The incumbent functions as a program and administrative assistant under the Activation Program Manager. The incumbent will also provide program support for other Services/offices under the Associate Director, Resources as necessary.

Duties

Duties include but not limited to: Interpret and apply administrative policies, developing or implementing policies, defining administrative requirements, and maintaining administrative systems. Oversees planning, preparation, and other duties related to Activation team meetings, including development and provision of meeting minutes. Gather and develop program information, and acquires materials and personnel to support the policies and/or technical activities of the organization. Collect program information from technical specialists, enters it into electronic or manual information systems, and searches for it as requested. Overall management of Activation program files. Collect, compile and/or track data and statistical information. Develop and maintain financial spreadsheets, ensuring appropriate utilization of funds and making certain that there are not budget deficits. Utilizes Microsoft Office applications. Provide insight and recommendation pertaining to administrative issues, such as resource constraints, scheduling conflicts, and departmental limitations. Respond to questions concerning related Activation issues, and reports meeting content to stakeholders. ADPAC (Automated Data Processing Application Coordinator) for the Activation Program and other services/offices under the Associate Director of Resources. Work Schedule: Monday - Friday 8:00am-4:30pm Position Description Title/PD#: Program Support Assistant/PD40378A Physical Requirements: The work is primarily sedentary, although some slight physical effort may be required.

Requirements

Qualifications

To qualify for this position, applicants must meet all requirements by the closing date of this announcement. Time-In-Grade Requirement: Applicants who are current Federal employees and have held a GS grade any time in the past 52 weeks must also meet time-in-grade requirements by the closing date of this announcement. For a GS-6 position you must have served 52 weeks at the GS-5. The grade may have been in any occupation, but must have been held in the Federal service. An SF-50 that shows your time-in-grade eligibility must be submitted with your application materials. If the most recent SF-50 has an effective date within the past year, it may not clearly demonstrate you possess one-year time-in-grade, as required by the announcement. In this instance, you must provide an additional SF-50 that clearly demonstrates one-year time-in-grade. Note: Time-In-Grade requirements also apply to former Federal employees applying for reinstatement as well as current employees applying for Veterans Employment Opportunities Act of 1998 (VEOA) appointment. GS-06 grade level: One year of specialized experience (equivalent to the GS-05 grade level in the federal service); experience that equipped the applicant with the particular knowledge, skills and abilities (KSA's) and other characteristics to perform successfully the duties of the position, and that is typically in or related to the work of the position to be filled, in the normal line of progression for the occupation in the organization. Specialized experience includes: Providing administrative support to Executive Leadership in a busy setting; ability to track multiple projects & suspense; utilizing various Microsoft Office applications; providing excellent customer service. Experience refers to paid and unpaid experience, including volunteer work done through National Service programs (e.g., Peace Corps, AmeriCorps) and other organizations (e.g., professional; philanthropic; religions; spiritual; community; student; social). Volunteer work helps build critical competencies, knowledge, and skills and can provide valuable training and experience that translates directly to paid employment. You will receive credit for all qualifying experience, including volunteer experience.

Education

There is no educational substitution at this grade level.

Contacts

• Address Robley Rex VA Medical Center 800 Zorn Avenue Louisville, KY 40206 US
• Name: Felicia Allison
• Phone: 561-695-9754
• Email: [email protected]