The Time and Leave Clerk position is located within a centralized timekeeping unit in the Finance Section of the Resources Management Service Line at the St. Cloud VA Health Care System. The candidate is primarily responsible for the preparation, maintenance and timely submission of time and attendance reports for each employee whose record has been assigned to his/her jurisdiction.

Duties

Post the appropriate tour of duty, hours worked, and leave on a daily basis for employees in his/her assigned Time and Leave (TL) units. Ensure proper coding of premium pay based on employee type. Review certified schedules for accuracy and notify supervisor regarding potential discrepancies. Create corrected timesheets when adjustments to prior pay periods are required. Ensure that employee leave balances are sufficient to cover leave being used. Enter requests for employee overtime/compensatory time worked for supervisor and TL approval. Seek guidance from supervisors and/or payroll staff when clarification is needed related to time and attendance issues. On pay run Friday, ensures that timesheets are posted correctly for the pay period and notifies supervisors when they are ready for certification. Responsible for keeping his/her alternate timekeeper fully and completely informed as to the location of time and attendance reports, subsidiary records, manuals and written instructions. Maintains records related to the Worker's Compensation Program, FMLA, Extended Leave Requests, Military Orders, Court Leave, etc. that support information posted for employees in his/her assigned TL unit. Responsible for maintaining security and customer confidentiality. Work Schedule: Monday - Friday, 7:30am to 4:00pm Telework: VA supports the use of telework as a way to help attract and retain talented individuals in public service, increase worker productivity, and better prepare the agency to operate during emergencies. This position may be authorized for telework. Telework eligibility will be discussed during the interview process. This position may be eligible for 8+ hours per pay period. Virtual: This is not a virtual position. Position Description/PD#: Time And Leave Clerk/PD90350A Relocation/Recruitment Incentives: Not authorized. Financial Disclosure Report: Not required Bargaining Unit: Yes, AFGE-1272 The VA Midwest Health Care Network advocates for a Whole Health System of care in each of the Medical Centers. This is an approach to healthcare that empowers and equips people to take charge of their health and well-being and live their lives to the fullest. As an employee operating in a Whole Health System of care, you will operate in a model with three core elements, seeking to create a personalized health plan for each Veteran. This is done in the context of healing relationships and healing environments and a connection back to the Veteran's community. This aligns with the Veterans Health Administration (VHA) Mission Statement to Honor America's Veterans by providing exceptional health care that improves their health and well-being.

Requirements

Qualifications

To qualify for this position, applicants must meet all requirements by the closing date of this announcement, 04/24/2024. Time-In-Grade Requirement: Applicants who are current Federal employees and have held a GS grade any time in the past 52 weeks must also meet time-in-grade requirements by the closing date of this announcement. For a GS-5 position you must have served 52 weeks at the GS-4. The grade may have been in any occupation, but must have been held in the Federal service. An SF-50 that shows your time-in-grade eligibility must be submitted with your application materials. If the most recent SF-50 has an effective date within the past year, it may not clearly demonstrate you possess one-year time-in-grade, as required by the announcement. In this instance, you must provide an additional SF-50 that clearly demonstrates one-year time-in-grade. NOTE: Time-In-Grade requirements also apply to former Federal employees applying for reinstatement as well as current employees applying for Veterans Employment Opportunities Act of 1998 (VEOA) appointment. You may qualify based on your experience and/or education as described below: Specialized Experience: You must have one year of specialized experience equivalent to at least the next lower grade GS-4 in the normal line of progression for the occupation in the organization. Examples of specialized experience would typically include, but are not limited to: familiarity with the laws, policies, and regulations affecting premium pay entitlements for a variety of pay systems, Title 5 General Schedule (GS), Health Care Workers (HCW), Regular Hybrid, Title 38 (Physicians, Nurses, and Designated Hybrids), Fee Basis, Federal Wage System (FWS), and Veterans Canteen Service (VCS); familiarity with inputting a variety of work schedules such as full-time, part-time, intermittent, etc. for the purpose of posting overtime, compensatory time, holiday time, on-call, night differential, weekend premium, and leave; working with different types of appointments such as career, career-conditional, excepted, temporary, fee-basis, consultant, etc. with different entitlements associated based on the appointment. OR, Education: Applicants may substitute education for the required experience. To qualify based on education for this grade level you must have successfully completed a 4-year course of study beyond high school. NOTE: This education must have been obtained in an accredited business, secretarial or technical school, junior college, college or university. One (1) year of full-time academic study is defined as 30 semester hours, 45 quarter hours, or the equivalent in a college or university, or at least 20 hours of classroom instruction per week for approximately 36 weeks in a business, secretarial, or technical school. TRANSCRIPTS REQUIRED. OR, Combining Experience and Education: Applicants may also combine education and experience to qualify at this level. You must have equivalent combinations of successfully completed post-high school education and specialized experience. NOTE: only education in excess of the first 60 semester hours (i.e. beyond the second year) is creditable toward meeting the specialized experience requirements. (i.e., one (1) full academic year of study (30 semester hours) beyond the second year is equivalent to six (6) months of specialized experience. TRANSCRIPTS REQUIRED. You will be rated on the following Competencies for this position: AccountabilityAttention to DetailCustomer Service Experience refers to paid and unpaid experience, including volunteer work done through National Service programs (e.g., Peace Corps, AmeriCorps) and other organizations (e.g., professional; philanthropic; religions; spiritual; community; student; social). Volunteer work helps build critical competencies, knowledge, and skills and can provide valuable training and experience that translates directly to paid employment. You will receive credit for all qualifying experience, including volunteer experience. Note: A full year of work is considered to be 35-40 hours of work per week. Part-time experience will be credited on the basis of time actually spent in appropriate activities. Applicants wishing to receive credit for such experience must indicate clearly the nature of their duties and responsibilities in each position and the number of hours a week spent in such employment. Physical Requirements: You will be asked to participate in a pre-employment examination or evaluation as part of the pre-employment process for this position. Questions about physical demands or environmental factors may be addressed at the time of evaluation or examination. For more information on these qualification standards, please visit the United States Office of Personnel Management's website at https://www.opm.gov/policy-data-oversight/classification-qualifications/general-schedule-qualification-standards/.

Education

A transcript must be submitted with your application if you are basing all or part of your qualifications on education.

Note: Only education or degrees recognized by the U.S. Department of Education from accredited colleges, universities, schools, or institutions may be used to qualify for Federal employment. You can verify your education here: http://ope.ed.gov/accreditation/. If you are using foreign education to meet qualification requirements, you must send a Certificate of Foreign Equivalency with your transcript in order to receive credit for that education. For further information, visit: https://sites.ed.gov/international/recognition-of-foreign-qualifications/.

Contacts

• Address St Cloud VA Medical Center 4801 Veterans Drive St Cloud, MN 56303 US
• Name: Yalonda Smith
• Phone: 6124675071
• Email: [email protected]