The Time and Leave Clerk position is located within a centralized timekeeping unit in the Finance Section of the Resources Management Service Line at the St. Cloud VA Health Care System. The candidate is primarily responsible for the preparation, maintenance and timely submission of time and attendance reports for each employee whose record has been assigned to his/her jurisdiction.

Duties

Major duties include, but are not limited to: Post the appropriate tour of duty, hours worked, and leave on a daily basis for employees in his/her assigned Time and Leave (TL) units. Ensure proper coding of premium pay based on employee type. Review certified schedules for accuracy and notify supervisor regarding potential discrepancies. Create corrected timesheets when adjustments to prior pay periods are required. Ensure that employee leave balances are sufficient to cover leave being used. Enter requests for employee overtime/compensatory time worked for supervisor and TL approval. Seek guidance from supervisors and/or payroll staff when clarification is needed related to time and attendance issues. On pay run Friday, ensures that timesheets are posted correctly for the pay period and notifies supervisors when they are ready for certification. Responsible for keeping his/her alternate timekeeper fully and completely informed as to the location of time and attendance reports, subsidiary records, manuals and written instructions. Maintains records related to the Worker's Compensation Program, FMLA, Extended Leave Requests, Military Orders, Court Leave, etc. that support information posted for employees in his/her assigned TL unit. Responsible for maintaining security and customer confidentiality. Work Schedule: Monday - Friday, 7:30am to 4:00pm Telework: VA supports the use of telework as a way to help attract and retain talented individuals in public service, increase worker productivity, and better prepare the agency to operate during emergencies. This position may be authorized for telework up to eight (8) hours per pay period. Telework eligibility will be discussed during the interview process. Virtual: This is not a virtual position. Position Description/PD#: Time And Leave Clerk/PD90350A Relocation/Recruitment Incentives: Not authorized. Critical Skills Incentive (CSI): Not authorized. Permanent Change of Station (PCS): Not authorized. The VA Midwest Health Care Network advocates for a Whole Health System of care in each of the Medical Centers. This is an approach to healthcare that empowers and equips people to take charge of their health and well-being and live their lives to the fullest. As an employee operating in a Whole Health System of care, you will operate in a model with three core elements, seeking to create a personalized health plan for each Veteran. This is done in the context of healing relationships and healing environments and a connection back to the Veteran's community. This aligns with the Veterans Health Administration (VHA) Mission Statement to Honor America's Veterans by providing exceptional health care that improves their health and well-being.

Requirements

Qualifications

To qualify for this position, applicants must meet all requirements by the closing date of this announcement, 09/13/2024. You may qualify based on your experience and/or education as described below: Minimum Qualifications GS-05: You must have one year of experience equivalent to at least the next lower grade GS-04 in the normal line of progression for the occupation in the organization. Examples of specialized experience would typically include, but are not limited to: Performing clerical duties utilizing the knowledge of a body of standardized regulations, procedures and operations; perform clerical and technical work to apply guidelines rapidly and on a day-to-day basis without frequent references to them; prioritizing and managing workload. OR, Education: Applicants may substitute education for the required experience. To qualify based on education for this grade level you must have successfully completed a 4-year course of study beyond high school. NOTE: This education must have been obtained in an accredited business, secretarial or technical school, junior college, college or university. One (1) year of full-time academic study is defined as 30 semester hours, 45 quarter hours, or the equivalent in a college or university, or at least 20 hours of classroom instruction per week for approximately 36 weeks in a business, secretarial, or technical school. (TRANSCRIPTS REQUIRED) OR, Combining Experience and Education: Applicants may also combine education and experience to qualify at this level. You must have equivalent combinations of successfully completed post-high school education and specialized experience. NOTE: only education in excess of the first 60 semester hours (i.e. beyond the second year) is creditable toward meeting the specialized experience requirements, (i.e., one (1) full academic year of study (30 semester hours) beyond the second year is equivalent to six (6) months of specialized experience. (TRANSCRIPTS REQUIRED) You will be rated on the following Competencies for this position: AccountabilityAttention to DetailCustomer Service Experience refers to paid and unpaid experience, including volunteer work done through National Service programs (e.g., Peace Corps, AmeriCorps) and other organizations (e.g., professional; philanthropic; religions; spiritual; community; student; social). Volunteer work helps build critical competencies, knowledge, and skills and can provide valuable training and experience that translates directly to paid employment. You will receive credit for all qualifying experience, including volunteer experience. NOTE: A full year of work is considered to be 35-40 hours of work per week. Part-time experience will be credited on the basis of time actually spent in appropriate activities. Applicants wishing to receive credit for such experience must indicate clearly the nature of their duties and responsibilities in each position and the number of hours a week spent in such employment. Physical Requirements: You will be asked to participate in a pre-employment examination or evaluation as part of the pre-employment process for this position. Questions about physical demands or environmental factors may be addressed at the time of evaluation or examination. The work is primarily sedentary in nature and performed while sitting but may require occasional bending, walking, standing, carrying of objects such as file folders, boxes, computer and TL reports, books, and LESs. Working Conditions/Environment: The work is performed in an office setting although there may be visits to work sites on the units during delivery of LESs. For more information on these qualification standards, please visit the United States Office of Personnel Management's website at https://www.opm.gov/policy-data-oversight/classification-qualifications/general-schedule-qualification-standards/.

Education

A transcript must be submitted with your application if you are basing all or part of your qualifications on education.

NOTE: Only education or degrees recognized by the U.S. Department of Education from accredited colleges, universities, schools, or institutions may be used to qualify for Federal employment. You can verify your education here: http://ope.ed.gov/accreditation/. If you are using foreign education to meet qualification requirements, you must send a Certificate of Foreign Equivalency with your transcript in order to receive credit for that education. For further information, visit: https://sites.ed.gov/international/recognition-of-foreign-qualifications/.

Contacts

• Address St Cloud VA Medical Center 4801 Veterans Drive St Cloud, MN 56303 US
• Name: Yalonda Smith
• Phone: 6124675071
• Email: [email protected]