This position is located at VASTLHCS a complex level 1B facility. The incumbent functions as the Activations Coordinator for the Planning and Activations Section within Facilities Engineering Service, at the Veterans Affairs St. Louis Health Care System (VASTLHCS).

Duties

Responsible for the coordination, activation and implementation of activities associated with replacement clinic projects and associated VA provided material and equipment. Works with leadership to coordinate space and equipment planning from conception through activation through an in-depth knowledge of use requirements and availability of resources to fulfill these requirements. Ensures that finished plans are formulated in accordance with and comply with commercial building codes, safety and environmental guidelines and the VA master specification for all renovation and new construction projects. Gathers data from multiple services to determine project requirements and scope of work. Acts as liaison between contracted design firms or VA engineering and end users/customers. Develops and maintains cost estimates in coordination with design consultants and works with construction contractor to track and project progress and milestones. Coordinates schedule with multiple support and clinical services to ensure timely activation of space is achieved. Coordinates equipment procurement and commissioning with owning services as well as supply chain management. Oversees space activation with construction contractor and or lessor to ensure building system functionality and compliance with all applicable building codes, life safety codes, and VA directives. Develops and maintains a room-by-room complete equipment and material listing with costs and procurement and installation timelines utilizing a variety of computer programs. Responsible for contacting the numerous services to deconflict schedules, ensure the plan is executed in the field, and coordinate unforeseen issues to keep the activation on schedule. Communicates budgetary needs for activation with VASTLHCS Budget and Engineering Service. Coordinates the set-up of temporary operations, storage and installation of new furniture and equipment, ensures VA provided equipment and supplies are ordered on time, and coordinates turn in of old equipment and furniture. Ensures user group review and input on both VA provided and contractor furnished equipment and supplies. Maintains effective and efficient lines of communication with the Associate Chief, Planning & Activations (ACPA) team, Strategic Planner, Facility Planner, and appropriate Medical Center personnel in the planning and phasing of assigned projects and construction activities to ensure (1) construction activation progress remains on schedule, (2) adequate safety precautions are taken to protect patients, visitors and staff, while the activation process is underway, (3) construction phasing and progress has as little deterrent effect as is realistically feasible on those involved in providing direct patient care, (4) staff, service organizations and the community are kept informed on space/clinic activation progress, (5) significant problems are communicated on a timely basis to Executive Leadership, and (6) equitable solutions are worked out to the mutual satisfaction of the ACPA of the activation team, Contracting and VASTLHCS. The Activation Coordinator is responsible for informing the ACPA of any significant changes regarding space reassignments and changes in functional use of space. This is necessary to integrate all major planning and construction activities coherently and to coordinate changes with entire team. Responsible for the overall management, control, coordination, and execution of construction projects. Manages data and design elements and report forms utilizing a variety of electronic and computerized equipment and software. Utilizes statistical, cost analysis, and industrial engineering techniques as needed to review trends and make recommendations regarding policies, workflow changes, schedule updates, and changes in the overall goals of the activation program. Performs other related duties as assigned. Promotion Potential: The selectee may be promoted to the full performance level without further competition when all regulatory, qualification, and performance requirements are met. Selection at a lower grade level does not guarantee promotion to the full performance level. The full performance of this position is GS-1101-11 Work Schedule: Monday - Friday, 7:30am - 4:00pm Telework: VA supports the use of telework as a way to help attract and retain talented individuals in public service, increase worker productivity, and better prepare the agency to operate during emergencies. This position may be authorized for telework. Telework eligibility will be discussed during the interview process. Virtual: This is not a virtual position. Position Description/PD#: Construction Project Specialist/PD10150-0 Relocation/Recruitment Incentives: Not Authorized Critical Skills Incentive (CSI): Not Approved Permanent Change of Station (PCS): Not Authorized Financial Disclosure Report: Not required

Requirements

Qualifications

To qualify for this position, applicants must meet all requirements by the closing date of this announcement, 04/24/2024. Time-In-Grade Requirement: Applicants who are current Federal employees and have held a GS grade any time in the past 52 weeks must also meet time-in-grade requirements by the closing date of this announcement. Note: Time-In-Grade requirements also apply to former Federal employees applying for reinstatement as well as current employees applying for Veterans Employment Opportunities Act of 1998 (VEOA) appointment. For a GS-9 position you must have served 52 weeks at the GS-7. For a GS-11 position you must have served 52 weeks at the GS-9. Applicants must provide SF-50(s) - Notification of Personnel Action, to verify their eligibility to apply to the area of consideration listed in this announcement and to verify that they possess the time-in-grade requirements for the position. The following information is provided to assist applicants in the submission of appropriate SF-50s to verify eligibility and time-in-grade requirements: To verify your eligibility to apply to the area of consideration listed in the announcement, you must provide your most recent SF-50 if you are a current or former Federal employee. An SF-50 showing your time-in-grade eligibility must also be submitted with your application materials. If the most recent SF-50 has an effective date within the past year, it may not clearly demonstrate you possess one-year time-in-grade, as outlined in the announcement. In this instance, you must provide an additional SF-50 that clearly demonstrates one-year time-in-grade An award 50's do not provide sufficient information and will not be accepted for the purpose of verifying time-in-grade. Examples of appropriate SF-50's to document time-in-grade include: Within grade increases at the highest grade held; OR, Promotions with an effective date more than one year old Note: Time-In-Grade requirements also apply to former Federal employees applying for reinstatement as well as current employees applying for Veterans Employment Opportunities Act of 1998 (VEOA) appointment. Grade Determinations: You may qualify based on your experience and/or education as described below: GS-9 Specialized Experience: You must have at least one full year of specialized experience equivalent to the GS-7 level in the Federal Service that equipped you with the particular knowledge, skills, and abilities to successfully perform the duties of the position, and that is typically related to the work of this Construction Project Specialist position. Examples of specialized experience at the GS-7 level include some of the following: Skill in applying analytical and evaluative techniques to the identification, consideration, and resolution of issues or problems of a procedural or factual nature. The issues or problems deal with readily observable conditions, written guidelines covering work methods and procedures such as performance and production standards, and information of a factual nature. Included at this level is knowledge of the theory and principles of management and organization, including administrative practices and procedures common to the organization, such as those pertaining to areas of responsibility, channels of communication, and delegation of authority. Assignments typically involve using qualitative and quantitative analytical techniques such as: literature search; work measurement; task analysis and job structuring; productivity charting; space planning; development and administration of questionnaires; and flowcharting of work processes. Demonstrate skill in conducting interviews to obtain information about organizational missions, functions, and work procedures. GS-11 Specialized Experience: You must have at least one full year of specialized experience equivalent to the GS-9 level in the Federal Service that equipped you with the particular knowledge, skills, and abilities to successfully perform the duties of the position, and that is typically related to the work of this Construction Project Specialist position. Examples of specialized experience at the GS-9 level include many of the following: Skill in applying analytical and evaluative methods and techniques concerning the efficiency and effectiveness of program operations; Skill in written and oral communications to encourage understanding and acceptance of findings and recommendations in the form of reports, studies, briefings, and negotiating solutions to disputed recommendations. Functional knowledge of VA construction, VA financial management, equipment, capital asset processes, VHA workload measurement systems, reporting systems, historical data bases, planning methodologies and models. Ability to analyze problems and present both written and oral recommendations taking into full consideration the wide range of factors and requirements which affect the management of the health care delivery system. Skill in applying complex fact-finding, analytical, and problem-solving methods and techniques associated with management to include standard setting, work measurement, work simplification, methods of study, flow processing, etc., as well as an understanding of financial control management You will be rated on the following Competencies for this position: Administration and ManagementCommunicationCritical ThinkingData Management Experience refers to paid and unpaid experience, including volunteer work done through National Service programs (e.g., Peace Corps, AmeriCorps) and other organizations (e.g., professional; philanthropic; religions; spiritual; community; student; social). Volunteer work helps build critical competencies, knowledge, and skills and can provide valuable training and experience that translates directly to paid employment. You will receive credit for all qualifying experience, including volunteer experience. Note: A full year of work is considered to be 35-40 hours of work per week. Part-time experience will be credited on the basis of time actually spent in appropriate activities. Applicants wishing to receive credit for such experience must indicate clearly the nature of their duties and responsibilities in each position and the number of hours a week spent in such employment Physical Requirements: The work is mostly sedentary, but will involve frequent walking, bending and occasional lifting of up to 30 pounds during the activation process. The work is primarily performed in an office setting but will require clinic site and occasional travel, especially after the completion of construction and prior to clinic openings. Travel will also be required for the close out of existing space/clinics. For more information on these qualification standards, please visit the United States Office of Personnel Management's website at https://www.opm.gov/policy-data-oversight/classification-qualifications/general-schedule-qualification-standards/.

Education

There is no educational substitution at this grade level.

Contacts

• Address VA St Louis Health Care System 1 Jefferson Barracks Drive St. Louis, MO 63125 US
• Name: Adam E. Smith
• Phone: 909-683-5470
• Email: [email protected]