The incumbent is a Health System Specialist (Executive Office Manager) in the Office of the Director, Dorn VA Medical Center, Columbia SC.

Duties

Duties include, but may not be limited to the following: Monitors and manages incoming actions and requests from initial receipt to completion and closeout. Analyzes the subject matter of incoming information for appropriate distribution to internal or external offices. Works in planning, developing, and executing a variety of projects and assessing their effectiveness. Conducts conventional studies on particular operational processes, issue topics, or related special projects. Completes all steps required within an event management process such as including facilitating selection of the event time, developing a formal agenda, managing any required contracts and all logistical items, disseminating information to attendees, and ensuring smooth execution of the event. Develops policy and training for consistency in administrative functions. Makes improvement in production and increases the quality of work within the area of authority Briefs and advises senior management on agenda issues in preparation for activities and meetings and may represent the office at internal or external activities or meetings. Work Schedule: Monday - Friday 8:00 am - 4:30 pm Compressed/Flexible: N/A Telework: N/A Virtual: This is not a virtual position. Position Description/PD#: Health System Specialist/PD012550 Relocation/Recruitment Incentives: Not Authorized Financial Disclosure Report: Not required

Requirements

• You must be a U.S. Citizen to apply for this job
• Designated and/or random drug testing may be required
• Selective Service Registration is required for males born after 12/31/1959
• You may be required to serve a probationary period
• Subject to background/security investigation
• Selected applicants will be required to complete an online onboarding process

Qualifications

To qualify for this position, applicants must meet all requirements by the closing date of this announcement, 04/25/2024. Time-In-Grade Requirement: Applicants who are current Federal employees and have held a GS grade any time in the past 52 weeks must also meet time-in-grade requirements by the closing date of this announcement. For a GS 11 position you must have served 52 weeks at the GS 9. The grade may have been in any occupation, but must have been held in the Federal service. An SF-50 that shows your time-in-grade eligibility must be submitted with your application materials. If the most recent SF-50 has an effective date within the past year, it may not clearly demonstrate you possess one-year time-in-grade, as required by the announcement. In this instance, you must provide an additional SF-50 that clearly demonstrates one-year time-in-grade. Note: Time-In-Grade requirements also apply to former Federal employees applying for reinstatement as well as current employees applying for Veterans Employment Opportunities Act of 1998 (VEOA) appointment. You may qualify based on your experience and/or education as described below: Specialized Experience and/or Education Requirement, GS-11.Specialized Experience: You must have one year of specialized experience equivalent to at least the next lower grade GS-09 in the normal line of progression for the occupation in the organization. Examples of specialized experience would typically include but are not limited to: knowledge of health care service administration, continuous quality improvement; data analysis; health care principles, theories and practices; budgeting, planning, administration, and labor/union relationships, or other key administrative support functions; and sufficiently analyses and evaluates broad and difficult problems. Applies extensive qualitive and/or quantitative methods for program improvement; makes recommendation for complicated solutions; and relates the ability to apply health care management principles to complex problem-solving situations. Identifies problems; determines accuracy and relevance of information; uses sound judgment to generate and evaluate alternatives, and to make recommendations. OR, Education: Applicants may substitute education for the required specialized experience at the GS-11 grade level. To qualify based on education for this grade level you must have 3 full years of progressively higher-level graduate education leading to a Ph.D. or an equivalent doctoral degree or LL.M. if related. Major study must be -- hospital administration, public health administration, or related fields such as business or public administration with course work in health care administration. (A transcript must be submitted with your application package.) Combination: Applicants may also combine education and experience to qualify at this level. You must have an combination of specialized experience and education beyond You will be rated on the following Competencies for this position:Attention to DetailCritical ThinkingInformation ManagementTechnical Competence Experience refers to paid and unpaid experience, including volunteer work done through National Service programs (e.g., Peace Corps, AmeriCorps) and other organizations (e.g., professional; philanthropic; religions; spiritual; community; student; social). Volunteer work helps build critical competencies, knowledge, and skills and can provide valuable training and experience that translates directly to paid employment. You will receive credit for all qualifying experience, including volunteer experience. Note: A full year of work is considered to be 35-40 hours of work per week. Part-time experience will be credited on the basis of time actually spent in appropriate activities. Applicants wishing to receive credit for such experience must indicate clearly the nature of their duties and responsibilities in each position and the number of hours a week spent in such employment. Physical Requirements: The work is sedentary, although some slight physical effort may be required. Level 8-1 is appropriate here. For more information on these qualification standards, please visit the United States Office of Personnel Management's website at https://www.opm.gov/policy-data-oversight/classification-qualifications/general-schedule-qualification-standards/.

Education

A transcript must be submitted with your application if you are basing all or part of your qualifications on education.

Note: Only education or degrees recognized by the U.S. Department of Education from accredited colleges, universities, schools, or institutions may be used to qualify for Federal employment. You can verify your education here: http://ope.ed.gov/accreditation/. If you are using foreign education to meet qualification requirements, you must send a Certificate of Foreign Equivalency with your transcript in order to receive credit for that education. For further information, visit: http://www.ed.gov/about/offices/list/ous/international/usnei/us/edlite-visitus-forrecog.html.

Contacts

• Address Columbia VA Health Care System 6439 Garners Ferry Road Columbia, SC 29209 US
• Name: Juan Cruz
• Phone: (860) 938-7296
• Email: [email protected]