The incumbent reports directly to the Assist Director for MPA. Key responsibilities include serving as Office of General Counsel (OGC) Subject Matter Expert on administrative processes and programs, facilities, and space management, and lease administration.

Duties

This is a non-bargaining unit position VA offers a comprehensive total rewards package: VA Total Rewards Work Schedule: Mon-Fri 8:00am-4:30pm Compressed/Flexible Schedule: Available Telework: Available Duty Location Status: Will work from a VA owned or leased space Position Description Title/PD#: Program Specialist/ PD203440Relocation/Recruitment Incentives: Not Authorized Critical Skills Incentive (CSI): Not Approved Permanent Change of Station (PCS): Not Approved Financial Disclosure Report: Not Required Physical Demands: No special physical demands are required to perform the work. The incumbent may sit comfortably to do a large portion of the work, but is also be expected to do some walking, keyboarding, filing, stooping, bending for, and carrying of administrative materials, such as papers, books, and supplies are required. The major duties listed below represent the full performance level of GS-13. Serves as a trusted partner providing support on administrative and business management matters/activities and prepares/or updates reports, correspondence, and other documents such to support OGC's annual budget submission to Congress and other high-level ad hoc related reports related to administrative operations. Oversees processes established to monitor and report administrative and facility costs by providing input into the analysis for spending categories such as furniture, security monitoring fees, telephone equipment, conference room equipment, and equipment maintenance. Manages major moves, alterations and renovations, coordinates telephone changes and repairs: plans for preventative maintenance and inspection of facilities and works for compliance with relevant codes and standards. Serve as the OGC subject matter expert on the Veterans Affairs Center Office (VACO) Transit and Ride Share Programs. Advises management and staff on policies and procedures of this program. Conducts audits on internal controls to ensure this program is in compliance with the VACO Transit Program policies and regulations. Serve as OGC's subject matter expert on property management and work with lower-graded employees to execute and administer this program in accordance with the Department of Veteran's Affairs program management policies and procedures.

Requirements

• You must be a U.S. citizen to apply for this job.
• Selectees are subject to a background/suitability investigation.
• Selectees may be required to serve a probationary period.
• Selective Service Registration is required for males born after 12/31/1959.
• A complete application package, i.e., Resume, Transcripts, etc., as required by job announcement.
• Selected applicants will be required to complete an online onboarding process.
• Participation in the Seasonal Influenza Prevention Program for VHA Health Care Personnel (HCP) is a requirement for all Department of Veterans Affairs HCP.
• All applicants tentatively selected for VA employment in a testing designated position are subject to urinalysis to screen for illegal drug use prior to appointment. Applicants who refuse to be tested will be denied employment with VA.
• Must be proficient in written and spoken English.
• Pre-employment physical examination/evaluation may be required.
• Participation in the Coronavirus Disease 2019 (COVID-19) vaccination program is a requirement for all Veterans Health Administration Health Care Personnel (HCP) - See "Additional Information" below for details.

Qualifications

To qualify for this position, applicants must meet all requirements by the closing date of this announcement, 04/11/2024. Time-In-Grade Requirement: Applicants who are current Federal employees and have held a GS grade any time in the past 52 weeks must also meet time-in-grade requirements by the closing date of this announcement. For a GS-13 position you must have served 52 weeks at the GS-12. An SF-50 that shows your time-in-grade eligibility must be submitted with your application materials. Provide a copy of your last or most recent SF-50, "Notification of Personnel Action" to indicate your current federal status. You must also submit additional SF-50(s) to clearly demonstrate one year time-in-grade as required in the announcement. If the most recent SF-50 has an effective within the past year, it may not clearly demonstrate that you possess one year time-in-grade. In this instance, you must provide an additional SF-50 that clearly demonstrates one year time-in-grade. Time-In-Grade requirements also apply to former Federal employees applying for reinstatement as well as current employees applying for Veterans Employment Opportunities Act of 1998 (VEOA) appointment. AND You may qualify based on your Experience as described below. Specialized Experience GS-13 : You must have one year of specialized experience equivalent to at least the next lower grade GS-12 in the normal line of progression for the occupation in the organization. Specialized experience is defined as experience in GSA Lease Administration. Such as experience in developing lease procurements. Such as developing office space requirements with comprehensive needs assessment techniques and analysis for GSA's expiring lease procurements in a timely manner. This includes a detailed breakdown of personnel, office and support space, adjacency requirements, furniture, IT/AV, security, facilities, delineated area, and term requirements. You will be rated on the following Competencies for this position: Analysis and Problem Solving Customer Service Communication Project Management Per Office of Personnel Management General Schedule Qualification Policies, federal employees are assumed to have gained experience by performing duties and responsibilities appropriate for their official series and grade level as described in their position description. Experience that would not normally be part of the employee's position is creditable when documented by satisfactory evidence (e.g., a memorandum from the manager, human resources director, or official documentation such as SF-52, SF-50 documenting an official detail/assignments, or other comparable documentation). The documentation must indicate whether the employee performed the duties full time or, if part-time, the percentage of times the employee performed the additional duties. To receive credit for experience in your resume that is not within the official series and grade level of your position, you must provide official documentation of such experience as indicated above. Experience refers to paid and unpaid experience, including volunteer work done through National Service programs (e.g., Peace Corps, AmeriCorps) and other organizations (e.g., professional; philanthropic; religions; spiritual; community; student; social). Volunteer work helps build critical competencies, knowledge, and skills and can provide valuable training and experience that translates directly to paid employment. You will receive credit for all qualifying experience, including volunteer experience. Note: A full year of work is considered to be 35-40 hours of work per week. Part-time experience will be credited on the basis of time actually spent in appropriate activities. Applicants wishing to receive credit for such experience must indicate clearly the nature of their duties and responsibilities in each position and the number of hours a week spent in such employment. For more information on these qualification standards, please visit OPM's web site at http://www.opm.gov/qualifications/standards/indexes/alph-ndx.asp.

Education

There is no education substitute or requirement for the GS-13 level.


PLEASE NOTE: Education must be accredited by an accrediting institution recognized by the U.S. Department of Education in order for it to be credited towards qualifications (particularly positions with a positive education requirement). Therefore, applicants must report only attendance and/or degrees from schools accredited by accrediting institutions recognized by the U.S. Department of Education. Applicants can verify accreditation at the following website: http://www.ed.gov/admins/finaid/accred/index.html. All education claimed by applicants will be verified by the appointing agency accordingly. If you are using foreign education to meet qualification requirements, you must send a Certificate of Foreign Equivalency with your transcript in order to receive credit for that education.

Contacts

• Address Office of General Counsel 810 Vermont Avenue NW Washington, DC 20420 US
• Name: VHA National Recruitment Center
• Phone: (844)456-5208
• Email: [email protected]