This position is located under the Office of Environmental Management in Fargo, ND VA Health Care System. The incumbent serves as a Program Support Assistant (PSA) for the Chief, Environmental Services. Additionally, the incumbent is expected to assist the service Chief with development of proposals, evaluate outcomes, for the purpose of developing and coordinating new initiatives into the Service.

Duties

Duties for the position include but are not limited to: Serving as contact person for employees in agency, other agencies, or users of agency services. Analyzing and evaluating considerable information pertaining to funds, staffing, etc. Assuring that office routines are carried out fully and that assigned workload is met in a timely manner. Receiving visitors and telephone calls with tact, diplomacy, and efficiency. Resolves a variety of routine inquiries based on a thorough knowledge and understanding of the functions of the organization. Transmitting and receiving electronic mail providing information and/or direction as appropriate. Scheduling appointments and meetings on own initiative based on knowledge of current workload and issues of importance to the service. Establishes and maintains effective working relationships with agency customers, co-workers, and others who impact the Service. Serves as POC for individuals needing comprehensive information from the Chief, EMS and Laundry Supervisor and Assistant Chief, EMS. Conducting personnel management activities, including preparation of service, organization and functional charts. Coordinating and recording education/training needs for staff. Facilitates the completion and submission of all staff requests for educational leave and funding, maintaining a knowledge of established guidelines for justification in requesting tuition, travel expenses and leave. Scheduling appointments, coordinating meetings, and/or scheduling meetings. Providing background on subject matter of meetings without direction on own initiative, reschedules meetings and appointments when it is apparent that previous schedules cannot be met. Processing incoming and outgoing mail such as correspondence, reports, memoranda, and other forms of written communication. Keeping records of cost transfers, vouchers, training requests, travel authorities and travel vouchers. Maintaining files in proper order according to manual requirements including proper disposal of restricted material. Establishing, maintaining, and updating Service files to include circulars, directives, and facility memorandums. Controlling all timecards for service employees ensuring proper endorsements and enters data into computer for payroll processing. Serving as the primary timekeeper for the Work Study, (WSP), Program. Making a conscientious effort to produce Housekeeping requests for supplies in a timely manner, to prevent delays and/or out-of-stock situations. Maintaining fund control accounts, contracts, sharing agreements, and cost centers for accurate disposition of allotted monies through IFCAP system. Auditing and entering adjustments when necessary. Work Schedule: M-F 08:00am - 04:30pm. Telework: Not eligible. Virtual: This is not a virtual position. Position Description/PD#: Secretary (OA)/ PD401070 Relocation/Recruitment Incentives: Not Authorized. Critical Skills Incentive (CSI): Not Approved. Permanent Change of Station (PCS): Not Authorized. Financial Disclosure Report: Not required. Bargaining Unit Position: Yes The VA Midwest Health Care Network advocates for a Whole Health System of care in each of the Medical Centers. This is an approach to healthcare that empowers and equips people to take charge of their health and well-being and live their lives to the fullest. As an employee operating in a Whole Health System of care, you will operate in a model with three core elements, seeking to create a personalized health plan for each Veteran. This is done in the context of healing relationships and healing environments and a connection back to the Veteran's community. This aligns with the Veterans Health Administration (VHA) Mission Statement to Honor America's Veterans by providing exceptional health care that improves their health and well-being.

Requirements

Qualifications

To qualify for this position, applicants must meet all requirements by the closing date of this announcement, 04/10/2024. You may qualify based on your experience described below: SPECIALIZED EXPERIENCE: You must have one year of specialized experience equivalent to at least the next lower grade GS-04 in the normal line of progression for the occupation in the organization. Examples of specialized experience would typically include, but are not limited to: Perform office automation work utilizing software such as word, excel, PowerPoint, outlook, publisher, access, and/or spreadsheets. Establishes department work priorities ensuring completion in a timely manner. Assist in preparing audit reports and spreadsheets. Maintains schedules and/or calendars. Perform various administrative duties such as timekeeping, preparing various correspondence, and managing supplies. Prepares consolidated reports for management review for both internal and external agencies/ organizations. OR SUBSTITUTION OF EDUCATION FOR EXPERIENCE (Transcript Required): Successful completion of (4) years of education above the high school level. This education must have been obtained in an accredited business, secretarial or technical school, junior college, college or university for which high school graduation or the equivalent is the normal prerequisite. One year of full-time undergraduate study is defined as 30 semester hours, 45 quarter hours, or the equivalent in a college or university or at least 20 hours of classroom instruction per week for approximately 36 weeks in a business, secretarial or technical school. OR COMBINING EDUCATION AND EXPERIENCE (Transcript Required): Combination of successfully completed post high school education and experience may be used to meet total qualification requirements. Only education in excess of the first 60 semester hours (i.e., beyond the second year) is creditable toward meeting the specialized experience requirement. You will be rated on the following Competencies for this position: Computer SkillsCustomer ServiceProblem SolvingSelf Management Experience refers to paid and unpaid experience, including volunteer work done through National Service programs (e.g., Peace Corps, AmeriCorps) and other organizations (e.g., professional; philanthropic; religions; spiritual; community; student; social). Volunteer work helps build critical competencies, knowledge, and skills and can provide valuable training and experience that translates directly to paid employment. You will receive credit for all qualifying experience, including volunteer experience. Note: A full year of work is considered to be 35-40 hours of work per week. Part-time experience will be credited on the basis of time actually spent in appropriate activities. Applicants wishing to receive credit for such experience must indicate clearly the nature of their duties and responsibilities in each position and the number of hours a week spent in such employment. Physical Requirements: You will be asked to participate in a pre-employment examination or evaluation as part of the pre-employment process for this position. Questions about physical demands or environmental factors may be addressed at the time of evaluation or examination. For more information on these qualification standards, please visit the United States Office of Personnel Management's website at https://www.opm.gov/policy-data-oversight/classification-qualifications/general-schedule-qualification-standards/.

Education

A transcript must be submitted with your application if you are basing all or part of your qualifications on education.

Note: Only education or degrees recognized by the U.S. Department of Education from accredited colleges, universities, schools, or institutions may be used to qualify for Federal employment. You can verify your education here: http://ope.ed.gov/accreditation/. If you are using foreign education to meet qualification requirements, you must send a Certificate of Foreign Equivalency with your transcript in order to receive credit for that education. For further information, visit: https://sites.ed.gov/international/recognition-of-foreign-qualifications/.

Contacts

• Address Fargo VA Medical Center 2101 Elm Street Fargo, ND 58102 US
• Name: Dmitriy Selyukov
• Phone: 651-405-5609
• Email: [email protected]