This position serves as the Supervisor for the Finance Section, Support Services Division, for the Regional Office (RO). The primary purpose of the work is to manage and direct the operations of the Finance Section, Accounting Unit and Operations Unit. Provides management and operating officials advice on all financial matters, and to prepare, present, and execute the RO budget.

Duties

The incumbent: Administers a fiscal program that includes payment for general operating expenditures and payments for supplies and services furnished to beneficiaries. Conducts continuous analyses of the operations, functions and processes of the Finance Section to develop standing operating procedures, simplified processes and a program of continuous improvement of section operations. Serves as the subject matter expert on all aspects of fiscal and accounting activities. Supplies financial statements to operating program officials for informational and planning purposes. Analyzes past experiences and based on future plans of the RO, forecasts the usage of funding. Interprets reports and other financial data for program review and analysis. Forecasts effects of changes in administered programs. Reviews funding and spending data to develop cost information reflecting program trends for region-wide programs. Analyzes financial status reports for overall program status. Responsible for the formulation, presentation, and execution of funding requirements for the station. The employee helps in the management of budgetary controls so that an anti-deficiency condition does not occur. Advises the Support Services Division Chief and station management concerning the availability of funds for personnel changes, procurement of equipment, and significant expenditures for contractual services. Provides analysis and advice in the design, adaptation, or installation of automated accounting systems. Analyzes current and/or required accounting systems to design new or improved systems. Evaluates total financial management accounting systems within a broad area of assignment by studying the accounts, reports, or procedural instructions and any legislative and program background pertaining to the accounts or operating program. Ensures internal controls are in place to assure that public funds are handled in accordance with applicable laws and that all appropriations balance with US Treasury Department records monthly. Examines and tests financial records and controls to determine the degree of financial efficiency, economy and effectiveness of the program. Writes factual reports that identify noncompliance with regulations, inefficient operations, or improper practices. Develops constructive recommendations for improvements within the audit segment. Maintains a program under the Personnel and Accounting Integrated Data (PAID) System and through the Defense Finance and Accounting System (DF AS) to ensure prompt and accurate payment of employee salaries, benefits, and awards. Oversees the maintenance of all compensation, pension, and education benefit payment information records. These records contain identifying information such as Veteran's claim number, period covered by the payment, amount of the check, check number, address of the check, etc. Supervises employees in Operations and Accounting. Determines training needs of staff. Advises, counsels, and instructs subordinate employees on work and administrative matters. Interviews and selects candidates for vacant positions. Work Schedule: Full Time,Monday through Friday, 8:00 AM to 4:30 PM Telework Available: Yes per agency guidelines. This is NOT a remote position. Virtual: This is NOT a virtual position. Position Description/PD#: Supervisory Financial Administrative Specialist; PD# 37335A Promotion Potential: There is no promotion potential within this position, as it is being filled at the full performance level of (GS-12). Relocation/Recruitment Incentives: Not Authorized Financial Disclosure Report: Not Required Bargaining Unit: This position is not in the bargaining unit. Time-in-grade: Applicants who are/were federal employees and have held a GS grade any time in the past 52 weeks must also meet time-in-grade requirements. For a GS-12 position you must have served 52 weeks at the GS-11 level. To support your claim of time in grade, you must submit your most recent appointment, promotion, or within grade increase SF-50 (not an award or general adjustment SF-50). Some applicants may have to submit more than one SF-50 to demonstrate their eligibility. See the required documents section for more information. Physical Requirements: The work is sedentary. Typically, the employee may sit comfortably to do the work. However, there may be some walking; standing; bending; carrying of light items such as papers, books, small parts; driving an automobile, etc. No special physical demands are required to perform the work. Placement Policy: The posting of this announcement does not obligate management to fill a vacancy or vacancies by promotion. The position may be filled by reassignment, change to lower grade, transfer, appointment, or reinstatement. Management may use any one or any combination of these methods to fill the position.

Requirements

• You must be a U.S. citizen to apply for this job
• Selectees are subject to a background/suitability investigation
• Selective Service registration is required for males born after 12/31/1959
• A probationary period may be required for supervisors.
• A complete application package; Resume, and other documents particular to your application needs (i.e., non-award, non general adjustment SF-50 etc.).

Qualifications

Specialized Experience:To qualify for this position, applicants must meet all requirements by the closing date of this announcement, 04/09/2024. The Office of Personnel Management's group coverage qualification standards, associated individual occupational requirements (IOR), and individual qualification standards covering white collar occupations in the Federal competitive service can be found Here. Requirements: For GS-12: Applicants must have one year of specialized experience equivalent to at least the next lower grade (GS-11). Specialized experience is defined as administration and oversite of fiscal programs that include the payment for general operating expenditures and payments. Additionally, candidates must show experience in two of the following areas to be considered: Administering an agency benefits payment program. Experience in the functional aspects of the finance section to include completion of financial statements, cost reports, and balance sheets. Maintaining an organization budget for staff expenditures. Providing accounting analysis and advice to senior management officials There is no education substitution for this position. Note: Experience refers to paid and unpaid experience, including volunteer work done through National Service programs (e.g., Peace Corps, AmeriCorps) and other organizations (e.g., professional; philanthropic; religions; spiritual; community; student; social). Volunteer work helps build critical competencies, knowledge and skills, and can provide valuable training and experience that translates directly to paid employment. You will receive credit for all qualifying experience you document, to include volunteer experience. To be eligible for consideration under CTAP, you must be a current Veterans Affairs employee who has received an official notice stating that your position is no longer needed, or that you will be separated by reduction in force (RIF). You must meet all of the following requirements for consideration of this position: 1. You have an official notice from the VA saying that your position is no longer needed (surplus employee) or that you will be a displaced employee separated by reduction in force (RIF). You must attach a copy of that notice to your application. 2. You have a current performance rating of at least "fully successful." You must attach a copy of your most recent performance appraisal to your application. 3. You occupy a position in the same local commuting area of the vacancy. You must attach your most recent non-award SF-50 to your application 4. You hold or have held the target grade of this position or higher GS-10. You must attach an SF-50 showing that you hold a grade of GS-10 or higher to support this. 5. You are "well qualified" for the job. In order to be determined to be well-qualified for the job, applicants must clearly demonstrate in their resume that they fulfill the specialized experience or education requirements stated above.

Education

There is no education substitution for this position.

Contacts

• Address Chicago Regional Benefit Office 2122 W Taylor St Chicago, IL 60612 US
• Name: Milton Wang
• Phone: 313-471-3936 X52118
• Email: [email protected]