The position is located at the John D. Dingell VA Medical Center. The purpose of the position is to direct and perform all administrative functions for the Pharmacy service that include program administration, personnel management, business operations, financial management, assist with quality assurance, facilities management and a variety of related administrative matters in support of an extremely large and complex medical facility.

Duties

Duties to include but not limited to: PROGRAM ADMINISTRATION - 50% Service Management Works closely with the Chief of Pharmacy and the Associate Chiefs of Pharmacy to ensure successful administrative operations. Ensures that actions support the overall mission of the medical center. Serves as the business manager of the assigned service, working closely with administrative service chiefs throughout the medical center to ensure effective, efficient processes that meet regulatory requirements. Keeps the Chief of Pharmacy apprised of progress toward goals, provides recommendations regarding performance improvement, identifies areas of risk and provides status reports regarding the overall business operations of the service. Recommends the establishment of and prepares administrative policies, directive, and procedures for implementation throughout the service. Provides advice and guidance on the interpretation and application of administrative directives and instructions. Business Operations Works closely with Business Practice (BP) to ensure strong communication, compliance with business practice regulations and provide administrative oversight for business operations within the service. Oversees a variety of administrative functions in support of the business operations of the service including the distribution and dissemination of controlled correspondence, records management, publication and forms management, and data collection. Incumbent will use all sources of information to assist service leadership in resolving issues and implementing solutions to various problems through automation, telecommunications and data processing. Must be familiar with VISTA, DSS, VSSC, SharePoint and various Microsoft Office application software including Outlook, Word, Excel, PowerPoint and Access. RESOURCE MANAGEMENT - 30% Personnel Management Works closely with Human Resource Service to ensure strong communication, compliance with Office of Personnel Management (OPM) regulatory requirements and provide administrative oversight for personnel management within the service. Advises management officials, supervisors, and employees on the interpretation and application of a variety of human resources policies, practices, and procedures including staffing, benefits, classification, employee relations, and related areas. Ensures that performance ratings are submitted in a timely manner in accordance with regulatory guidelines. Exercises human resources responsibility by initiating requests for recruitment, interviewing and selecting employees, complying with EEO objectives. Financial Management Works closely with fiscal service to ensure strong communication, compliance with fiscal regulatory requirements and provide administrative oversight for fiscal responsibility within the service. Reviews, submits and tracks all resource requests for the service. Maintains oversight of all fund control activity, travel budget/requests, payroll and contracting actions/reports. Facilities Management Works closely with Facilities Management Service to ensure strong communication, compliance with regulatory requirements and provide administrative oversight for facilities management issues within the service. Makes recommendations and directs actions involving major repairs and/or renovations when necessary to comply with environmental, fire and safety requirements. Record Management Is responsible for the pharmacy service records management in accordance with VHA Directive 6300, Records Management Program. Incumbent will act as the records liaison for the service to ensure that records are maintained in accordance with applicable directives and policies. QUALITY MANAGEMENT - 20% Re-Design of Systems Works closely with Systems Redesign to ensure training and participation of service staff in SR activities and provide administrative oversight for Systems Redesign projects within the service. Based on day-to-day observations, analysis of work processes, and special studies, the incumbent evaluates program operations; identifies problems, inefficiencies, and potential problems; and develops recommendations for the solution of highly complex administrative problems and conflicts. Work Schedule: Monday - Friday, 8:00am-4:30pm Telework: VA supports the use of telework as a way to help attract and retain talented individuals in public service, increase worker productivity, and better prepare the agency to operate during emergencies. This position may be authorized for telework. Telework eligibility will be discussed during the interview process. Virtual: This is not a virtual position. Position Description/PD#: Administrative Officer/PD910730 Relocation/Recruitment Incentives: Not Authorized Critical Skills Incentive (CSI): Not Approved Permanent Change of Station (PCS): Not Authorize Financial Disclosure Report: Not required

Requirements

Qualifications

To qualify for this position, applicants must meet all requirements by the closing date of this announcement, 04/08/2024. Time-In-Grade Requirement: Applicants who are current Federal employees and have held a GS grade any time in the past 52 weeks must also meet time-in-grade requirements by the closing date of this announcement. For a GS-11 position you must have served 52 weeks at the GS-0. The grade may have been in any occupation, but must have been held in the Federal service. An SF-50 that shows your time-in-grade eligibility must be submitted with your application materials. If the most recent SF-50 has an effective date within the past year, it may not clearly demonstrate you possess one-year time-in-grade, as required by the announcement. In this instance, you must provide an additional SF-50 that clearly demonstrates one-year time-in-grade. Note: Time-In-Grade requirements also apply to former Federal employees applying for reinstatement as well as current employees applying for Veterans Employment Opportunities Act of 1998 (VEOA) appointment. You may qualify based on your experience and/or education as described below: Specialized Experience: You must have one year of specialized experience equivalent to at least the next lower grade GS-09 in the normal line of progression for the occupation in the organization. Examples of specialized experience would typically include, but are not limited to: Recommends the establishment of and prepares administrative policies, directive, and procedures for implementation throughout the service; Performs gap analysis of local practices compared to VHA Directives or other requirements from authoritative bodies to include OIG, DEA, OSHA, JC; Serves as timekeeper for the service.. OR, Education: Applicants may substitute education for the required experience. To qualify based on education for this grade level you must have a Ph.D. or equivalent doctoral degree or 3 full years of progressively higher level graduate education leading to such a degree. . OR, Combination: Applicants may also combine education and experience to qualify at this level. You must have a combination of specialized experience and graduate education beyond 2 full years at a progressively higher level. You will be rated on the following Competencies for this position: Administration and Management Contracting/Procurement Quality Management Financial Management Personnel and Human Resources Experience refers to paid and unpaid experience, including volunteer work done through National Service programs (e.g., Peace Corps, AmeriCorps) and other organizations (e.g., professional; philanthropic; religions; spiritual; community; student; social). Volunteer work helps build critical competencies, knowledge, and skills and can provide valuable training and experience that translates directly to paid employment. You will receive credit for all qualifying experience, including volunteer experience. Note: A full year of work is considered to be 35-40 hours of work per week. Part-time experience will be credited on the basis of time actually spent in appropriate activities. Applicants wishing to receive credit for such experience must indicate clearly the nature of their duties and responsibilities in each position and the number of hours a week spent in such employment. Physical Requirements: The Administrative Officer is not expected to perform heavy lifting but may be expected at times to lift a box, such as paper, which weigh approximately 20-25 pounds. The candidate may have to carry light weight items under 15 pounds. This position will require the candidate to walk short and long distances in a hospital setting up to 2 hours. At times, this may include use of stairs. This position will require the candidate to read computer and other documents for extended period of times, up to 4-5 hours consecutively, and will require ability to communicate verbally via the phone, in person to other employees and perform presentations to committees and groups of people. Corrected vision via glasses or contacts is appropriate and use of a hearing aid or other device in order to correct hearing to within normal adult frequencies is allowed and appropriate. Use of fingers to type on computer keyboard, sign documents etc., is required. The environment for this position will mainly be an office setting which is indoors and is a controlled environment away from any adverse elements. The job entails working closely with others and at times may even work alone but if this occurs, it will be for short periods of time. For more information on these qualification standards, please visit the United States Office of Personnel Management's website at https://www.opm.gov/policy-data-oversight/classification-qualifications/general-schedule-qualification-standards/.

Education

A transcript must be submitted with your application if you are basing all or part of your qualifications on education.

Note: Only education or degrees recognized by the U.S. Department of Education from accredited colleges, universities, schools, or institutions may be used to qualify for Federal employment. You can verify your education here: http://ope.ed.gov/accreditation/. If you are using foreign education to meet qualification requirements, you must send a Certificate of Foreign Equivalency with your transcript in order to receive credit for that education. For further information, visit: https://sites.ed.gov/international/recognition-of-foreign-qualifications/.

Contacts

• Address John D Dingell Department of Veterans Affairs Medical Center 4646 John R Street Detroit, MI 48201 US
• Name: Montana Martin
• Phone: (313) 858-1404
• Email: [email protected]