The incumbent serves as full Deputy & the Assistant Chief of the Health Administration Service (HAS) for the VA St. Louis Health Care System (VASTLHCS) at the John Cochran facility, which includes oversight responsibility for Health Information Management & Medical Records. Provides direction & support in both clinical and administrative activities to include, but not limited to, patient administration, medical records, clinical documentation, operational efficiency & employee engagement.

Duties

***Announcement closes on 04/04/2024 or once it reaches 50 applicants*** St. Louis VA Medical Center is committed to Diversity and Inclusion. Together, we strive to create and maintain a working and learning environment that promotes professional growth and teamwork. We offer an inclusive, equitable, and welcoming environment where we celebrate our individual differences and unite as a team toward a common goal of providing outstanding service to our Nation's Veterans. Responsible for assisting the Chief, HAS with the overall planning, development, implementation, direction, control and oversight of activities within the facility including Support Services. In providing such guidance, assures that proper services are made available to eligible and entitled beneficiaries and such services are accomplished with the least delay, from the appropriate source, in the authorized manner, to the benefit of the veteran as well as the VA. Ensures that the multiple functions of HAS meet regulatory and compliance guidelines as well as mandated goals established by the Medical Center, VISN and VHA. Compiles, validates and analyzes data and performance indicators in all areas of HAS. Develops corrective actions and follow-up procedures that ensure achievement and improvement of performance indicators. Directs HAS in broad patient administrative areas, providing resource allocation data and related interpretations for the assessment of the budget and other resources. Assists with design strategies to manage and integrate data on expenditures, cost containment, operational policies, supplies and equipment, overhead and other similar resource factors to identify opportunities for improved business efficiencies. Prepares extensive model analyses and reports on business performance against established parameters. Acts as the delegated approving authority for overtime expenditures. Sets policy for VASTLHCS in HAS areas of responsibility and operating guidelines and communicates policy throughout the system. Works with the Chief, to develop budget proposals for the service, forecasting for the next fiscal year's budget, while maintaining accurate budgetary data on current resources and needs of the service. Performs audits on spending for each section including personnel resources, specialty equipment, supplies etc. Assists with managing procurement and contracting for section supervisors when required to sustain program requirements. Prepares contract specifications to include complex statements of work and obtains accurate and sufficient data to support continuation or cancellation of contractual obligations through quality monitoring. Establishes and oversees procedures for the receipt, review, and follow-up on requisitions for purpose for Federal and special funds. Initiates and completes modifications by the contractor, completes reconciliation of invoices to timecards for accurate and prompt payment, initiates payment and completes increases and decreases to the financial obligations funding the contract. Prepares contract solicitation packages for submission to the VISN Contracting Office for award of the necessary contract services. Provides advice to management and staff on contracting and procurement policies and issues. Exercises delegated authority to oversee the overall planning, direction and timely execution of program segments (each of which is managed through separate subordinate organizational units), including development, assignment, and higher-level clearance of goals and objectives for supervisors or managers of subordinate organizational units or lower organizational levels. Exercises sound judgment and makes critical decisions in the absence of the Chief - ensuring decisions remain aligned with goals that have been established by the Chief, the Medical Center director, and VHA overall. Works with clinical and administrative Service Chiefs to ensure that the functions of HAS are integrated with the work of other services. Advises Leadership concerning VHA/VISN 15 and Medical Center policies, procedures, and resource allocation, especially relative to patient administration matters. Work Schedule: 7:30 AM - 4:00 PM CST Telework: VA supports the use of telework as a way to help attract and retain talented individuals in public service, increase worker productivity, and better prepare the agency to operate during emergencies. This position may be authorized for telework. Telework eligibility will be discussed during the interview process. Virtual: This is not a virtual position. Position Description/PD#: Assistant Medical Administration Officer/PD101640 Relocation/Recruitment Incentives: May be authorized for highly qualified candidates in accordance with agency policy. Critical Skills Incentive (CSI): Not Approved Permanent Change of Station (PCS): Not Authorized Financial Disclosure Report: Not required

Requirements

Qualifications

To qualify for this position, applicants must meet all requirements by the closing date of this announcement, 04/04/2024. Time-In-Grade Requirement: Applicants who are current Federal employees and have held a GS grade any time in the past 52 weeks must also meet time-in-grade requirements by the closing date of this announcement. For a GS-12 position you must have served 52 weeks at the GS-11. The grade may have been in any occupation, but must have been held in the Federal service. An SF-50 that shows your time-in-grade eligibility must be submitted with your application materials. If the most recent SF-50 has an effective date within the past year, it may not clearly demonstrate you possess one-year time-in-grade, as required by the announcement. In this instance, you must provide an additional SF-50 that clearly demonstrates one-year time-in-grade. Note: Time-In-Grade requirements also apply to former Federal employees applying for reinstatement as well as current employees applying for Veterans Employment Opportunities Act of 1998 (VEOA) appointment. You may qualify based on your experience as described below: Specialized Experience: You must have one year of specialized experience equivalent to at least the next lower grade GS-11 in the normal line of progression for the occupation in the organization. Examples of specialized experience would typically include, but are not limited to: Ensures that administrative processes are in place to keep service supervisors and clinicians informed of organizational updates, and/or program changes impacting their programs; Provides support in the development of organizational structures i.e assessment and development of new administrative positions and HR actions for staffing to meet administrative operations within the Service; Evaluates spend data and financial reporting, consult management, performance outcomes, continuing care, real-time performance data; Develops recommendations and implements new or modified guidelines, work processes, and operations to improve the effectiveness, efficiency, and timeliness of work; Support position recruitment, management functions such as the development of position descriptions and functional statement; Support the HR related functions of disciplinary actions, employee relationships; Support organizational structure for Time attendance and & Leave units and time keeping oversight and management; Plans, develops, and conducts studies or oversees and participates in the completion of studies to assess current programs and determine long- term program need and strategic plans. These studies involve review, analysis of documentation, procedures, files, records, contracts, costs, directives, forms and both computer-generated and manually retrieved information. You will be rated on the following Competencies for this position: Administration and ManagementContracting/ProcurementData ManagementManaging Human ResourcesPlanning and Evaluating Experience refers to paid and unpaid experience, including volunteer work done through National Service programs (e.g., Peace Corps, AmeriCorps) and other organizations (e.g., professional; philanthropic; religions; spiritual; community; student; social). Volunteer work helps build critical competencies, knowledge, and skills and can provide valuable training and experience that translates directly to paid employment. You will receive credit for all qualifying experience, including volunteer experience. Note: A full year of work is considered to be 35-40 hours of work per week. Part-time experience will be credited on the basis of time actually spent in appropriate activities. Applicants wishing to receive credit for such experience must indicate clearly the nature of their duties and responsibilities in each position and the number of hours a week spent in such employment. Physical Requirements: The physical demands are minimal requiring only moderate amounts of walking, standing, bending, or stooping. For more information on these qualification standards, please visit the United States Office of Personnel Management's website at https://www.opm.gov/policy-data-oversight/classification-qualifications/general-schedule-qualification-standards/.

Education

There is no educational substitution at this grade level.

Note: Only education or degrees recognized by the U.S. Department of Education from accredited colleges, universities, schools, or institutions may be used to qualify for Federal employment. You can verify your education here: http://ope.ed.gov/accreditation/. If you are using foreign education to meet qualification requirements, you must send a Certificate of Foreign Equivalency with your transcript in order to receive credit for that education. For further information, visit: https://sites.ed.gov/international/recognition-of-foreign-qualifications/.

Contacts

• Address VA St Louis Health Care System 1 Jefferson Barracks Drive St. Louis, MO 63125 US
• Name: Celena Bruce
• Phone: 909-871-7874
• Email: [email protected]