This position is located in the Federal Coordination and Compliance Section (FCS). As the Staff Assistant, you will provide direct administrative support to the management and staff employees of the office. In addition, the incumbent is responsible for a variety of detailed, and difficult duties, to ensure the smooth and efficient day-to-day operations of the office.

Duties

As the federal agency whose mission is to ensure the fair and impartial administration of justice for all Americans, the Department of Justice is committed to fostering a diverse and inclusive work environment. To build and retain a workforce that reflects the diverse experiences and perspectives of the American people, we welcome applicants from the many communities, identities, races, ethnicities, backgrounds, abilities, religions, and cultures of the United States who share our commitment to public service. The incumbent will serve as a Staff Assistant. Duties include, but are not limited to: Works directly with managers and staff to ensure timely and accurate payroll submissions, onboarding, and daily calendar attendance; Assist in providing advice to management on short and long-range administrative planning and policy; Works with management to plan and execute selected administrative projects including identifying staffing needs and implementing staffing plans; Receive and read controlled correspondence to route to appropriate attorney or paralegal specialist for response with assigned due dates; Ensure travel-related documents are submitted in a timely manner; Assists litigation teams with filings.

Requirements

Qualifications

Specialized Experience Requirements To qualify at the GS-09 grade level, candidates must have one (1) year of specialized experience equivalent to at least the GS-07 grade level in the Federal service or other pay system. Examples of specialized experience include: Carrying out a variety of administrative functions, activities, and/or special assignments, including secretarial and clerical work; Planning, organizing, directing and coordinating routine personnel activities; Receiving, assigning, preparing, and tracking controlled or other highly time-sensitive and important correspondence; Making travel arrangements, preparing travel vouchers and ensuring timely submission of travel-related documents; and Ensuring organizational compliance with various policies, regulations and directives. OR Education: Master's (or equivalent graduate degree such as L.L.B/J.D., if related) or 2 (two) full years of progressively higher level graduate education leading to such a degree. OR Combination of education and experience: A combination of successfully completed graduate education in excess of one (1) year and qualifying experience. This will be calculated using your resume and unofficial transcripts or a list of courses/course hours submitted with your application. In order to be rated as qualified for this position, we must be able to determine that you meet the specialized experience requirement - please be sure to include this information in your resume. To be creditable, this experience must have been equivalent in difficulty and complexity to the next lower grade of the position to be filled. Specialized experience is defined as experience that has equipped the applicant with the particular knowledge, skills and abilities to perform successfully the duties of the position, and is typically in or related to the work of the position to be filled. Experience refers to paid and unpaid experience, including volunteer work done through National Service programs (e.g., Peace Corps, AmeriCorps) and other organizations (e.g., professional, philanthropic, religious, spiritual, community, student, social). Volunteer work helps build critical competencies, knowledge, and skills and can provide valuable training and experience that translates directly to paid employment. You will receive credit for all qualifying experience, including volunteer experience. TIME-IN-GRADE REQUIREMENTS: Merit promotion applicants applying for a grade higher than the grade you currently hold, must provide an SF-50, which shows type of service appointment, tenure group, grade, and salary. Your SF-50 Form must also show the length of time you have been in your current/highest grade (examples of appropriate SF-50s include Promotions, Within Grade/Range Increases, and SF-50s over one year old). No award SF-50s will be accepted. Current Civil Rights Division employees are not required to submit an SF-50. All qualifications, time-in-grade, and education requirements (if applicable) must be met by the closing date of this announcement and clearly documented in your resume. YOUR RESUME MUST support your responses to the online questionnaire and provide specific details as to how your experience meets the specialized experience as described in the vacancy announcement. If you are using experience to meet all or part of the qualification requirements, please ensure that your resume includes the month and year that you began and ended each position held or that position will not be credited toward meeting the specialized experience requirement. Part-time employment will be prorated in crediting experience. Failure to provide details will result in an ineligible rating. Your latest resume submitted for this vacancy announcement will be used to determine qualifications and supersedes previous submissions.

Education

No positive education requirement, but can qualify using education.

If you are relying on your education to meet qualification requirements, please see the statements below.

You will need to submit an official transcript, unofficial transcript, or a list including courses, grades earned, completion dates, and quarter and/or semester hours earned, degree earned and confer dates. Failure to provide this documentation will result in objection to your qualifications, and removal from consideration. You will be required to submit your official college transcript if you are selected.

All academic degrees and coursework must be completed at a college or university that has obtained accreditation or pre-accreditation status from an accrediting body recognized by the U.S. Department of Education. Therefore, provide only the attendance and/or degrees from schools accredited by accrediting institutions recognized by the U.S. Department of Education. Click here to check accreditation.

Foreign Education: If you are using education completed in foreign colleges or universities to meet the qualification requirements, you must show that the education credentials have been evaluated by a private organization that specializes in interpretation of foreign education programs and such education has been deemed equivalent to that gained in an accredited U.S. education program; or full credit has been given for the courses at a U.S. accredited college or university. For more information about this requirement, please visit the U.S. Department of Education website for Foreign Education Evaluation.

All documentation must be in English or include an English translation.

Contacts

• Address Civil Rights Division 950 Pennsylvania Ave. NW Washington, DC 20530 US
• Name: Gail Starks
• Email: [email protected]