The Management and Program Analyst is located within the Department of Veterans Affairs, Veterans Benefits Administration (VBA), Office of Mission Support (OMS). The Management and Program Analyst position serves as the operational assistant and advisor to the Director of OSSP on procedures, budgets, correspondence management, and administrative and support services as they pertain to Safety, Security, and Emergency Preparedness.

Duties

Serves as a liaison for the OSSP Director by facilitating meetings, conferences, and events. Coordinates OSSP program goals and initiatives with internal VA and VBA stakeholders, private interest groups, non-profit organizations, and other federal, state, local agencies. Collaborates with these organizations and individuals to ensure effective inter-agency coordination as well as to build strong and effective internal collaborative efforts and inter-agency partnerships. Participates in senior-level management meetings to help in the development and improvement of policy and program initiatives, as well as provide recommendations and inform the Director of any potential problem areas requiring their attention. Makes every effort to resolve programmatic or problematic issues. Uses professional discretion, judgment, confidentiality, and sensitivity to controversial matters and information privy to management and senior leaderships. With few exceptions, assignments are independently planned, organized, and completed timely. Reviews, analyzes, develops, and/or updates VA and VBA policy, guidance, doctrine, goals, and objectives to meet program requirements. Responsible for maintaining an up-to-date knowledge of changes to policies and procedures and ensuring that the Director is kept abreast of such changes and their potential impact to the OSSP. Works with the Director and OSSP leadership to prepare technical documents, reports, and action plans as well as develop long and short-term organizational plan and goal. Directs the preparation and ensures completion of these written products on behalf of the Director of OSSP. Conducts detailed reviews of FIOA requests, congressional requests, senior management inquiries and correspondence and assigns VIEWS to the appropriate OSSP liaisons/Subject Matter Experts (SMEs). Tracks completion of these requests, inquiries, correspondences, and VIEWS for timely completion. Ensures all assignment submitted are complete, thoroughly examine, and ready for supervisory level reviews. Manages a workflow assignment tracking database and reporting tool(s) to ensure OSSP leadership are aware of pending deadlines. Provides administrative management for the organization such as maintaining hard and soft file systems, office travel, budgets, and purchase card procedures. Researches, analyzes, evaluates, and reports on system-generated data, narrative information, and statistical data. Develops written input for briefings, data-calls, meetings, charts, and the like. Assist in developing and providing training on administrative topics and/or OSSP programs. The incumbent is expected to use the full range of automated technology tools available in the organization, including those available from the MS Office Suite and similar information technology tools. Effectively manages and coordinates special projects and/or initiatives within OSSP. Builds strong and productive relationships with other VA/VBA Central Office entities to reach project objectives and buy-in from different business lines. Determines resource requirements and recommends resource allocations based on priorities and needs. Ensures appropriate resources are allocated to allow successful and timely completion of the project without disrupting normal workload activities. Communicates effectively orally and in writing. Prepare clear, detailed, thorough, concise reports, and briefing materials to senior management on the project and/or program. Resolves sensitive, controversial, and complex situations, while assessing, identifying, and recommending solutions that balance VA and VBA requirements. Keeps the Director informed of unresolved or controversial issues, and related progress until the issues are resolved. Protects printed and electronic files containing sensitive data in accordance with the provisions of the Privacy Act of 1974 and other applicable laws, federal regulations, VA statutes and policy, and VBA policy. Protects the data from unauthorized release or from loss, alteration, or unauthorized deletion. Promotion Potential: GS-13 is the full performance level. Work Schedule: Full time, Monday through Friday, 8 am - 4 pm Compressed/Flexible: At the discretion of Agency. Telework: Yes; At the discretion of Agency. Virtual: This is not a virtual position. Position Description/PD#: Management & Program Analyst; #38236-0 Relocation/Recruitment Incentives: Not Authorized Financial Disclosure Report: Not Required

Requirements

• You must be a U.S. Citizen to apply for this job
• Selective Service Registration is required for males born after 12/31/1959
• You may be required to serve a probationary period
• Subject to background/security investigation
• Selected applicants will be required to complete an online onboarding process

Qualifications

To qualify for this position, applicants must meet all requirements by the closing date of this announcement: 04/02/2024. TIME-IN-GRADE REQUIREMENT: Applicants who are current Federal employees, former Federal employees applying for reinstatement, or a current federal employee applying for Veterans Employment Opportunities Act of 1998 (VEOA) appointment must meet time in grade requirements. The grade may have been in any occupation, but must have been held in the Federal service. An SF-50 that shows your time-in-grade eligibility must be submitted with your application materials. NOTE: This does not apply to Non-Federal Applicants, or applicants applying for consideration under Non-Competitive Authority (i.e.... "30% or more Disability", VRA, and/or Schedule A). To verify your eligibility, you must submit a copy of your most recent Notification of Personnel Action, Standard Form 50 (SF-50). You must provide a copy of your most recent SF-50 that indicates proof of status, and shows Time in Grade (for example, you were a career or career-conditional employee) and identifies your position title, series, grade, step, salary, tenure, and type of service (Competitive or Excepted). If the most recent SF-50 has an effective date within the past year, it may not clearly demonstrate you possess one-year time-in-grade, as required by the announcement. In this instance, you must also submit your most recent promotion or within-grade increase in addition to your recent SF-50. If you previously held a higher grade, you must also submit any SF-50 showing that grade. DO NOT submit Award SF-50's and/or General Adjustment SF-50's as they cannot be used to prove time-in-grade. For a GS-13 position you must have served 52 weeks at the GS-12 level. MINIMUM QUALIFICATION REQUIREMENT: You may qualify based on your experience and/or education as described below: GS-13 Grade Level: Specialized Experience: You must have one year of specialized experience equivalent to at least the next lower grade GS-12 in the normal line of progression for the occupation in the organization. Experience using data, administrative reports, and statistics to interpret content, meaning, and use in decision-making. Experience collecting, analyzing, and managing organizational data and information. Experience composing written proposals, reports, memorandums, training materials, and status briefings. Experience providing workload management for leading project teams, project tracking/reporting, and project execution/close-out. Experience processing systems and resource information systems, MS Suite software systems, SharePoint, and analytics to provide milestones, testing, charts, graphs, benchmarks, reports, cost analysis, updates, and briefings. Volunteer Experience: Experience refers to paid and unpaid experience, including volunteer work done through National Service programs (e.g., Peace Corps, AmeriCorps) and other organizations (e.g., professional; philanthropic; religions; spiritual; community; student; social). Volunteer work helps build critical competencies, knowledge, and skills and can provide valuable training and experience that translates directly to paid employment. You will receive credit for all qualifying experience, including volunteer experience. Full vs. Part-Time Employment: Full-time employment is considered to be at least 35 hours per week. Part-time experience will be credited on a pro-rated basis; when including part-time employment in your resume you must specify the average hours worked per week. Physical Requirements: The work is sedentary. It occasionally requires carrying of light objects such as files, books and papers; some walking, standing and bending. For more information on these qualification standards, please visit the United States Office of Personnel Management's website at http://://www.opm.gov/policy-data-oversight/classification-qualifications/general-schedule-qualification-standards/.

Education

There is no education requirement or education substitution at the GS-13 grade level.

Contacts

• Address VBA Human Resources Center - Central Office 810 Vermont Ave NW Washington, DC 20420 US
• Name: Yvonda Price
• Phone: 4102304400
• Email: [email protected]