This position is located in the Bureau of East Asian and Pacific Affairs (EAP/FO). The incumbent works closely with three other staff assistants and the supervisor to provide the Assistant Secretary and Deputy Assistant Secretary's, substantive administrative support, impacting the overall effectiveness, and productivity of the EAP Bureau, and ensures an efficient and timely flow of briefing materials.

Duties

Serves as the Front Office contact on paper processing, providing internal and external communication and coordination with bureau staff and interagency community on projects of direct interest to the Assistant Secretary and Seventh Floor principals. Acts as primary owner and administrator for various email distribution lists, responsible for amending the lists. Serves as the lead Unit Security Officer, maintains security guidelines at the office level, recording and safeguarding combinations. Maintains awareness of all current policy decisions, international affairs, and the status of important pending matters, and uses this to triage items for the attention of the Assistant Secretary and Deputy Assistant Secretary. Leads the development, administration and implementation internal management plans, procedures, directions, and practices that require consideration and integration of specialized needs for the efficient operation of various administrative processes Meticulously edits and proofreads documents to ensure adherence to established templates, while enhancing style and substance for communication effectiveness. Tracks all Congressional correspondence within the EAP/FO and ensures information obtained in responses addresses the issue(s).

Requirements

• U.S. Citizenship is required.
• Must be able to obtain and maintain a Top Secret security clearance.
• Incumbent will be subject to random drug testing.
• This position requires shift work.
• Must be available for overtime.

Qualifications

Applicants must meet all the required qualification requirements described below by the closing date of this announcement.   NOTE: Applicants must meet time-in-grade and time after competitive appointment requirements, by the closing date of this announcement. Time-In-Grade Requirements: Federal applicants must have served 52 weeks at the next lower grade to satisfy time-in-grade restrictions, per 5CFR 300, Subpart F. Applicants must have 1 year of specialized experience equivalent to the GS-12 level in the Federal service which provided the applicant with the particular knowledge, skills and abilities to perform the duties of the position. Qualifying specialized experience must demonstrate the following: -Experience organizing and controlling documents and correspondence. -Experience analyzing policy or procedures and making recommendations to increase operational efficiency. -Experience conducting detailed research and analysis of data in response to complex and politically sensitive requests. There is no substitute of education for specialized experience for the GS-13 position.

Contacts

• Address U.S. Department of State Not accepting applications by mail Washington, District of Columbia 20520 United States
• Name: Harleta Gillison
• Phone: 771-204-6819
• Email: [email protected]