The Program Specialist assists in managing a multi-million dollar budget and coordinates and maintains more than 465 Affiliation Agreements with program letters of agreements from each division of the affiliate with more than 2,000 health profession trainees. The Program Specialist is Responsible for establishing and maintaining systems for tracking compliance with mandatory requirements that pertain to the health profession trainee's education.

Duties

Duties of the position include but are not limited to: Prepares and coordinates reports. Collaborates closely with the Director of Inter-professional Education and Associate Chief of Staff for Education to provide leadership and assistance in reaching program goals and initiatives. Performs intermittent reviews of program directors and coordinators procedures and documents results of all clinical services to ensure that the resident education program continues to excel and remain compliant. Participates and prepares recommendations which impact the way planning and integration of the Academic Affiliation is carried out. Performs administrative work related to the OAA initiatives. Develops, administers, and resolves policy, with little to no supervision, program and project issues associated with educational and resident programs. Analyzes new or proposed policy concerning resident programs, with specific emphasis on Resident Supervision, to assure compliance with regulations and compatibility with the VA's second primary mission. Participates on committees, task forces and teams as the Associated Health Trainee, Physician Resident, Medical Student and all associated faculty resident educational expert. Promotes and disseminates Academic Affiliation initiatives and other related projects with VISN, facility and PVAHCS groups. Assist in the design and distribution of training materials, communication vehicles, and data collection instruments to be used with related assigned initiatives for health profession trainees and related assigned initiatives. Researches, collects, organizes and displays data related to assigned initiatives and projects. Prepares reports that enable users to identify potential issues, needs and opportunities for improvement to related initiatives. Assist health professions trainees, at all levels, in display and interpretation of accreditation data, data elements of accrediting bodies. Ensures reports are accurate, structured in a user-friendly format and completed in a timely manner. Responsible for working with each service to accurately record and report resident time in order to secure and disburse appropriate compensation to our affiliate institutions. Performs intermittent reviews of program managers and coordinators procedures and documented results of all clinical services to ensure that the resident education program continues to excel and remain compliant with regulatory bodies that govern training programs. Responsible with little to no supervision for the allocation process of all VA funded residents, their appointments to the VA, and the management of the disbursement agreements. Maintains proper documentation of Education Allocations. Exercise management responsibilities related to the initiation, administration, and/or closeout of affiliation agreements, disbursement agreements, business associate agreements, education unrestricted grants and memorandums of understanding including responsibility for monitoring performance and cost. Conducts special projects as assigned and/or appropriate. Special project involve fact-finding and suggestions for problem solution as well as assistance with development and implementation of new or reviewed policies or program changes. Work Schedule: M-F 7:30AM to 4:00PM Telework: VA supports the use of telework as a way to help attract and retain talented individuals in public service, increase worker productivity, and better prepare the agency to operate during emergencies. This position may be authorized for telework. Telework eligibility will be discussed during the interview process. Virtual: This is not a virtual position. Position Description/PD#: Program Specialist/PD13367A Relocation/Recruitment Incentives: Not authorized Critical Skills Incentive (CSI): Not approved Permanent Change of Station (PCS): Not authorized Financial Disclosure Report: Not required

Requirements

Qualifications

To qualify for this position, applicants must meet all requirements by the closing date of this announcement, 03/22/2024. Time-In-Grade Requirement: Applicants who are current Federal employees and have held a GS grade any time in the past 52 weeks must also meet time-in-grade requirements by the closing date of this announcement. For a GS-09 position you must have served 52 weeks at the GS-07. The grade may have been in any occupation, but must have been held in the Federal service. An SF-50 that shows your time-in-grade eligibility must be submitted with your application materials. If the most recent SF-50 has an effective date within the past year, it may not clearly demonstrate you possess one-year time-in-grade, as required by the announcement. In this instance, you must provide an additional SF-50 that clearly demonstrates one-year time-in-grade. Note: Time-In-Grade requirements also apply to former Federal employees applying for reinstatement as well as current employees applying for Veterans Employment Opportunities Act of 1998 (VEOA) appointment. You may qualify based on your experience and/or education as described below: Specialized Experience: You must have one year of specialized experience equivalent to at least the next lower grade GS-7 in the normal line of progression for the occupation in the organization. Examples of specialized experience would typically include, but are not limited to: Skill in planning, coordination, and monitoring activities of self and others. Ability to plan and conduct analytical studies of organizational design, workforce usage, and articulate reports of findings with recommendations of alternatives for resolving problems or improving programs. Ability to perform conflict and problem resolution, establish and maintain a functional working relationship between government and community personnel. Ability to make clear oral and written presentations of proposals, recommendations, status reports, policies and memoranda. Knowledge of analytical, evaluative, qualitative and quantitative methods to carry out program operations efficiently and effectively. Knowledge of basic accounting, budget structure, organizational structure, functions and systems of operations and management in order to control points and disbursement for programs. Knowledge of the process required to track and provide an audit trail for the greater than $10 million office budget. Knowledge of techniques to create, maintain and implement an internal audit system to ensure all educational services, sections, and programs are functioning within their allocated budgets and allocations. Possess knowledge and skills of a broad range of subjects and processes to include civilian personnel processes and procedures, equal employment opportunity, leadership and direction of personnel and resources to ensure goals and policy are carried out in an effective and efficient manner. OR, Education: Applicants may substitute education for the required experience. To qualify based on education for this grade level you must have a Masters or equivalent graduate degree OR 2 full years of progressively higher level graduation education leading to such a degree OR LL.B or J.D. if related.. OR, Combination: Applicants may also combine education and experience to qualify at this level. You must have an combination of specialized experience and education beyond 1 full year of graduate level education. You will be rated on the following Competencies for this position: Administration and ManagementCritical ThinkingDecisiveness Experience refers to paid and unpaid experience, including volunteer work done through National Service programs (e.g., Peace Corps, AmeriCorps) and other organizations (e.g., professional; philanthropic; religions; spiritual; community; student; social). Volunteer work helps build critical competencies, knowledge, and skills and can provide valuable training and experience that translates directly to paid employment. You will receive credit for all qualifying experience, including volunteer experience. Note: A full year of work is considered to be 35-40 hours of work per week. Part-time experience will be credited on the basis of time actually spent in appropriate activities. Applicants wishing to receive credit for such experience must indicate clearly the nature of their duties and responsibilities in each position and the number of hours a week spent in such employment. Physical Requirements: The work is principally sedentary. There is some walking, bending, standing, and carrying of light items such as papers and files which are customary physical demands of the position. There is light physical activity including pushing, reaching, stooping, and climbing stairs. For more information on these qualification standards, please visit the United States Office of Personnel Management's website at https://www.opm.gov/policy-data-oversight/classification-qualifications/general-schedule-qualification-standards/.

Education

A transcript must be submitted with your application if you are basing all or part of your qualifications on education.

Note: Only education or degrees recognized by the U.S. Department of Education from accredited colleges, universities, schools, or institutions may be used to qualify for Federal employment. You can verify your education here: http://ope.ed.gov/accreditation/. If you are using foreign education to meet qualification requirements, you must send a Certificate of Foreign Equivalency with your transcript in order to receive credit for that education. For further information, visit: https://sites.ed.gov/international/recognition-of-foreign-qualifications/.

Contacts

• Address Carl T Hayden Veterans' Administration Medical Center 650 East Indian School Road Phoenix, AZ 85012 US
• Name: Rosario Donaire
• Phone: 805-744-0271
• Email: [email protected]