The Long Beach VA Medical Center is currently recruiting for one (1) Lead Program Specialist for Education Service Long Beach, CA. The Lead Program Specialist trains and supports a multitude of Office of Education programs and provides operational support and guidance to these programs. Ensures compliance with OAA directives; plans, writes and implements policies and procedures. Welcome to VA Long Beach Tibor Rubin - History

Duties

Provides interpretations, both verbal and written, of regulations, instructions, and policies relating to assigned areas of program operations Develops, delivers, and evaluates employee training and provide or arranges for specific administrative or technical training necessary for accomplishment of individual and team tasks Ensures employees are aware of available resources, services, and other employment-related items Responsible for training and coordinating with the responsible person in each service line that utilizes residents, fellows, and/or HPE trainees. Develops criteria for orientations to include speakers, courses, and computer classes. Ensures compliance with VHA, VA, and OAA directives; maintains and updates policies and procedures related to Education budget, Training Budget and disbursement agreements. Closely liaisons with all Clinical Staff Development, Talent & Organizational Development and GME affiliate institutions Deans, Associate Deans, Program Chairs, Program Directors, administrative, facilities, logistic and personnel entities to ensure appropriate support is provided and there is no interruption to patient care. Provides assistance, advice, support, training, and conflict resolution as required. Supports ACOS-Education and Deputy ACOS-E in the formulation, execution, management and analyzes for all Education, Training and GME budgets. Assists with administration of the Residency Program Full Disbursement Agreement and will be responsible for submission of obligations, and timely reconciliation of all trainee time sheets and invoices. Reviews and processes all formal requests for rotation and preceptor, verification of provided credentials and electronic archiving of approved requests Ensures successful in-processing and out-processing of approved trainees, maintaining security requirements and verification of immigration credentials of foreign nationals requesting to rotate at VALBHS Provides support to Deputy ACOSE and other Office of Education supervisors and staff in daily operations and management of training, education, GME, budget and associated program needs Ensures successful in-processing and out-processing of medical students in 18 clinical internships and sub-internships throughout the year at VALBHS Works collaboratively with Human Resources (HR), Office of Information and Technology (OI&T), and clinical staff. Work Schedule: Mondays to Fridays; 7:00am to 3:30 pm Compressed/Flexible: Not available Telework: Eligible for Telework Virtual: This is not a virtual position. Position Description/PD#: Lead Program Specialist/PD13867O Financial Disclosure Report: Not required

Requirements

Qualifications

To qualify for this position, applicants must meet all requirements by the closing date of this announcement, 05/11/2023. Time-In-Grade Requirement: (In addition to meeting Specialized Experience) Applicants who are current Federal employees and have held a GS grade any time in the past 52 weeks must also meet time-in-grade requirements by the closing date of this announcement. For a GS-11 position you must have served 52 weeks at the GS-09. The grade may have been in any occupation, but must have been held in the Federal service. An SF-50 that shows your time-in-grade eligibility must be submitted with your application materials. If the most recent SF-50 has an effective date within the past year, it may not clearly demonstrate you possess one-year time-in-grade, as required by the announcement. In this instance, you must provide an additional SF-50 that clearly demonstrates one-year time-in-grade. Note: Time-In-Grade requirements also apply to former Federal employees applying for reinstatement as well as current employees applying for Veterans Employment Opportunities Act of 1998 (VEOA) appointment. For GS-11 You may qualify based on your experience and/or education as described below: Specialized Experience: (In addition to meeting Time and Grade) You must have one year of specialized experience equivalent to at least the next lower grade GS-09 in the normal line of progression for the occupation in the organization. Examples of specialized experience would typically include, but are not limited to:Improving quality, efficiency, effectiveness, and efficacy of all Education, Simulation, Training and Health Professions Trainee (HPT) Education programs; providing long and short-range planning, financial and workload management and analyses; program development and expansion, implementation, management and program problems (Must be reflected in resume). You will be rated on the following Competencies for this position: Administration and ManagementDecision MakingEducation and TrainingFinancial ManagementTechnical Competence Experience refers to paid and unpaid experience, including volunteer work done through National Service programs (e.g., Peace Corps, AmeriCorps) and other organizations (e.g., professional; philanthropic; religions; spiritual; community; student; social). Volunteer work helps build critical competencies, knowledge, and skills and can provide valuable training and experience that translates directly to paid employment. You will receive credit for all qualifying experience, including volunteer experience. Note: A full year of work is considered to be 35-40 hours of work per week. Part-time experience will be credited on the basis of time actually spent in appropriate activities. Applicants wishing to receive credit for such experience must indicate clearly the nature of their duties and responsibilities in each position and the number of hours a week spent in such employment. Physical Requirements: The work is primarily sedentary, although some slight physical effort may be required. No special physical demands although it may involve some walking, standing, bending, or carrying of light items such as binders, books, instructional materials, and thick files. Concentration and sustained performance under prolonged stress is required due to time factors involved and the nature of work. Incumbent must know and understand the requirements for entering research space including research laboratories, clinical research, and animal research unit. No special physical demands are required to perform the work. For more information on these qualification standards, please visit the United States Office of Personnel Management's website at https://www.opm.gov/policy-data-oversight/classification-qualifications/general-schedule-qualification-standards/.

Education

A transcript must be submitted with your application if you are basing all or part of your qualifications on education.

Note: Only education or degrees recognized by the U.S. Department of Education from accredited colleges, universities, schools, or institutions may be used to qualify for Federal employment. You can verify your education here: http://ope.ed.gov/accreditation/. If you are using foreign education to meet qualification requirements, you must send a Certificate of Foreign Equivalency with your transcript in order to receive credit for that education. For further information, visit: http://www.ed.gov/about/offices/list/ous/international/usnei/us/edlite-visitus-forrecog.html.

Contacts

• Address Long Beach VA Medical Center 5901 East Seventh Street Long Beach, CA 90822 US
• Name: Jeffry Rogers
• Email: [email protected]