This position is located in Lisle, Illinois, Region III, Division of Operating Reactor Safety. The supervisor is Nestor Feliz Adorno. This position is not subject to Confidential Financial Disclosure reporting requirements.  This is a non-bargaining unit position. Expenses associated with interview and/or relocation will NOT be paid. NRC EMPLOYEES ARE ENCOURAGED TO APPLY.

Duties

Serves as the administrative assistant to the Director and Deputy Director, who report directly to the Regional/Deputy Regional Administrator. Uses office automation systems to prepare and/or review outgoing correspondence, reports, memoranda, etc., prepared for the signature or concurrence of the senior managers, and assures the material has been proofread for grammatical and punctuation correctness, is complete, and conforms to the format, style and appearance required by the NRC, office or division procedures. Maintains the appointment calendars for the Director and Deputy Director and advises them of appointments, meetings, etc. Routinely adds new appointments, coordinates/adjusts the appointment calendar as necessary and schedules division and regional meetings. Plans travel itineraries, makes travel and lodging reservations, and prepares travel authorization requests and vouchers for the senior managers. Takes meeting notes and prepares minutes at weekly and monthly meetings. Manages the division's calendar, makes arrangements for meetings/conferences, including space, people, time, equipment, etc.

Requirements

• U.S. Citizenship Required
• This is a Drug Testing position.
• Background investigation leading to a clearance is required for new hires.
• Pre-employment Drug Testing Required.

Qualifications

In order to qualify for this position, you must have at least 4 years of progressively responsible experience, beyond high school, performing a wide range of administrative and secretarial functions such as preparing correspondence, scheduling appointments, arranging travel, etc., including one year specialized experience which must be equivalent to the GS/GG-7 grade level in the Federal service.  SPECIALIZED EXPERIENCE is defined as: Demonstrated experience performing a wide range of administrative and secretarial functions, such as preparing and proofreading correspondence, scheduling appointments, maintaining supervisor's calendar, arranging travel, etc. Experience in the use of office automation tools such as Microsoft Office 365 Applications, automated time keeping system, automated travel system, etc. Such experience must have provided you with the full range of knowledge, skills and abilities identified for what is considered an “Ideal Candidate” for this position. A description of how you possess the specialized experience as well as how you meet the qualifications desired in an ideal candidate should be addressed in your resume. The ideal candidate for this position must demonstrate in their resume: 1. Knowledge of proper grammar, spelling, punctuation, and correspondence procedures sufficient to prepare correspondence of an administrative nature, reports of a technical nature, and review outgoing material for correctness, proper format, and completeness. 2. Demonstrated proficiency with the use of advanced features for complex formatting in microcomputer-based word processing applications, including Microsoft Office (Microsoft Word, Outlook, Appointment Calendar), presentation applications, and other database applications (i.e., maintaining automated tracking systems). 3. Knowledge and considerable experience in leadership skills, to provide administrative support and coordination in a variety of areas (extensive knowledge of time and attendance reporting, security, records management, travel scheduling etc.). 4. Demonstrated extensive experience working under deadlines, and experience in prioritizing work assignments, leading to successful completion of multiple tasks. 5. In a team environment, demonstrated extensive experience in communicating orally and in writing, ability to deal tactfully, efficiently, effectively, with subordinates, supervisor, managers, staff and people external to the organization. A description of how you possess the specialized experience as well as how you meet the qualifications desired in an ideal candidate should be addressed in your resume. The NRC encourages applicants to provide extensive job experience details in your resume. Applicants may also use the supplemental vacancy question to provide additional information pertaining to specialized experience and ideal candidate criteria.  PLEASE BE CLEAR AND SPECIFIC. WE WILL NOT MAKE ASSUMPTIONS REGARDING YOUR EXPERIENCE.

Education

There are no educational requirements for this position.

Contacts

• Address NUCLEAR REGULATORY COMMISSION US Nuclear Regulatory Commission 2443 Warrenville Road Region III - Human Resources Staff Lisle, Illinois 60532 United States
• Name: Lindsey Spicer
• Phone: 630-829-9522
• Email: [email protected]