This position is organizationally located in Branch of Medical Staff Services, Division of Clinical Services, at the Crow Service Unit, and works under the supervision of the Chief Medical Officer. The purpose of this position is to coordinate all administrative aspects of the Service Unit's Medical Department.

Duties

Ensure new employee orientation is completed within the required time frame for all medical staff, temporary employees within the medical staff and all medical staff contractors, assist in management of Quality Improvement (QI) and Performance Improvement (PI) projects for the medical staff. Coordinate ongoing recruitment of providers and medical students (i.e., updating and sending recruitment letters, maintaining files and follow-up letters for recruits/students and assist in making site visit and/or interview arrangements and housing arrangements for the recruits). Maintain files, records and calendar follow up system for providers concerning logs, inventory files and competency files with all continuing medical education (CME) attendance records, correspondence, recruiting actions, maintain Providers Schedule for emergency room (ER) and both clinics etc., and ensures that responses are prepared in a timely matter. Arrange for meetings, reserves meeting rooms, notifies participants and prepares agenda from notes or verbal instructions, takes notes/minutes of meetings and summarizes major points of meetings; receives telephone calls and utilizes knowledge of the organization, programs, operations and procedures to make proper disposition of inquiries. Proper correspondence of patients or providers complaints, answer phones courteously, etc. Initiate and process applications for medical staff membership, initiate background research on all applicants. Manage a variety of reports and data to include appropriate tracking systems and miscellaneous tasks as and when the need arise.

Requirements

Qualifications

To qualify for this position, your resume must state sufficient experience and/or education, to perform the duties of the specific position for which you are applying. Experience refers to paid and unpaid experience, including volunteer work done through National Service programs (e.g., Peace Corps, AmeriCorps) and other organizations (e.g., professional; philanthropic; religious; spiritual; community; social). You will receive credit for all qualifying experience, including volunteer and part time experience. You must clearly identify the duties and responsibilities in each position held and the total number of hours per week. For positions requiring positive education requirements, or if you are using education to meet all or part of the qualification requirements, you MUST submit a copy of your transcripts or an itemized list of college courses which includes equivalent information from the transcript (course title, semester/quarter hours, and grade/degree earned) in your resume. BASIC REQUIREMENT(S): In addition to the Basic Requirements, you must also meet the Minimum Qualifications stated below. MINIMUM QUALIFICATIONS: Your resume must demonstrate at least one (1) year of specialized experience equivalent to at least the next lower grade level in the Federal service obtained in either the private or public sector performing the following type of work and/or tasks: GS-5: Arrange travel and prepare travel vouchers; order supplies; timekeeping; maintain electronic records; scheduling. Ensure enrollment applications are complete for billing, Or successfully completed a 4-year course of study leading to a bachelors degree, in any field. GS-6: Initiate and process applications for medical staff membership, initiate background research on all applicants. Coordinate and provide assistance regarding recruitment and appointment documents. Manage a variety of reports and data to include appropriate tracking systems. GS-7: Process applications and background information for medical staff personnel ensuring compliance with healthcare policy and practices. Maintain files, records, recruiting actions, and correspondence for providers. Experience in quality or performance improvement and human resource program procedures and operations. Specialized Experience -- Experience that equipped the applicant with the particular knowledge, skills, and abilities (KSA's) to perform successfully the duties of the position, and that is typically in or related to the position to be filled. NOTE: Equivalent combinations of education and experience are qualifying for all grade levels and positions for which both education and experience are acceptable. Time In Grade Federal employees in the competitive service are also subject to the Time-In-Grade Requirements: Merit Promotion (status) candidates must have completed one year of service at the next lower grade level. Time-In-Grade provisions do not apply under the Excepted Service Examining Plan (ESEP). You must meet all qualification requirements within 30 days of the closing date of the announcement.

Education

There are no education requirements.

Contacts

• Address Crow Service Unit PO Box 9 10110 South 7650 East Crow Agency, MT 59022 US
• Name: Tamra O'Neill
• Phone: (406)850-4903
• Email: tamra.o'[email protected]