This position serves as an Administrative Specialist, located in the U.S. Department of Justice (DOJ), National Security Division (NSD) in Washington, D.C. NSD is responsible for developing, enforcing, and supervising the application of all federal criminal laws related to the national counterterrorism and counterintelligence enforcement programs, except those specifically assigned to other divisions.

Duties

As the federal agency whose mission is to ensure the fair and impartial administration of justice for all Americans, the Department of Justice is committed to fostering a diverse and inclusive work environment. To build and retain a workforce that reflects the diverse experiences and perspectives of the American people, we welcome applicants from the many communities, identities, races, ethnicities, backgrounds, abilities, religions, and cultures of the United States who share our commitment to public service. This position serves as an Administrative Specialist, providing administrative support to one or more NSD attorneys engaged in national security litigations related to counterterrorism work. Duties of this Administrative Specialist position include but are not limited to: Reviews, formats, and prepares correspondence, reports and written memoranda, as needed or directed. Assists Section Chiefs, Deputy Section Chiefs, Unit Chiefs, Deputy Unit Chiefs, attorneys, and support staff with time and attendance; travel arrangements and vouchering; and correspondence processing and tracking; in a timely manner. Updates the Section's management systems on a timely basis, ensures process tracking entries are entered; and maintains files consistent with Department and Section requirements. Developing office policies and procedures for all incoming and departing employees. Performs a variety of critical office management functions such as planning, development, formulation and execution of the activity's budget, management of the organization's property book, administration of personnel, manpower, and force development requirements, training coordination, and travel system administration. Schedule appointments: maintains calendar of meetings, TDY, and leave; and makes arrangements for time, participants, and location of meetings or conferences. Responsible for the daily routines of the office in the area of administrative management such as: maintaining and ordering office supplies through the NSD Procurement Officer, maintenance of office equipment and tracking office inventory. Prepares and tracks requests for compensatory time and overtime and completes utilization reports for submission to payroll.

Requirements

• You must be a United States Citizen or National.
• You will be required to complete a pre-employment security investigation and background check which includes a drug screening.
• You may be required to complete a one-year probationary or two-year trial period.
• Selective Service registration is required for males born on, or after, December 31st 1959. Those not registered should have an approved exemption on file.
• You must meet all eligibility requirements by the closing date of this announcement and continue to meet these requirements throughout the hiring process. Offers can be rescinded if requirements are not met.
• Financial Disclosure: If selected, you may be required to disclose financial information in accordance with DOJ and Federal ethics guidelines.
• Additional selections may be made from this announcement, at any time, if openings occur in other offices serviced by Justice Management Division, HR Operations.

Qualifications

To qualify for the position of Administrative Specialist at (GS-0301-9/11), you must possess the required specialized experience or substitution of education specific to this series and grade you're applying to. If you are a current or former government employee on a permanent appointment in the competitive service, you will need to demonstrate 1-year (52-weeks) at the next lower grade level, to meet the time-in-grade requirements for this occupational series and grade. Additionally, please ensure to submit an applicable SF50 (please refer to the "required documents" section for additional information). To qualify for the GS-0301-09, you MUST meet the following specialized experience: Your resume must demonstrate at least one year of specialized experience equivalent to the GS-07 grade level or pay band in the Federal service or equivalent experience in the private or public sector assisting on special projects as necessary with regards to office policies and procedures AND advising management or staff in the interpretation or application of administrative procedures. -OR- Have a master's or equivalent graduate degree or 2 full years of progressively higher level graduate education leading to such a degree or LL.B. or J.D., if related. -OR- Some specialized experience as described above, but less than one year; and have more than one year but less than two years of education as described in B. (To compute the percentage, divide your total months of qualifying experience by 12. Then divide your semester hours of graduate education beyond the first year by 18. Add the two percentages. The total percentage must equal at least 100 percent to qualify). To qualify for the GS-0301-11 you MUST meet the following specialized experience: Your resume must demonstrate at least one year of specialized experience equivalent to the GS-09 grade level or pay band in the Federal service or equivalent experience in the private or public sector. Specialized experience is defined as assisting on special projects as necessary with regards to office policies and procedures, advising management or staff in the interpretation or application of administrative procedures, AND establishing local procedures for both incoming and outgoing communication. -OR- Have a Ph.D or equivalent doctoral degree; or three full years of progressively higher level graduate education leading to such a degree; or LL.M., if related. -OR- Some specialized experience as described above, but less than one year; and have more than two years but less than three years of education as described in B. (To compute the percentage, divide your total months of qualifying experience by 12. Then divide your semester hours of graduate education beyond the second year by 36. Add the two percentages. The total percentage must equal at least 100 percent to qualify). You MUST meet all qualification requirements, including Time-in-Grade, by the closing date of this announcement, 03/11/2024. Your resume must support your responses to the online questionnaire and the qualification requirements. Failure to do so may result in an ineligible rating. See the Required Documents section for important notes about what must be included in your resume. ***Please limit your resume to 5 pages. If more than 5 pages are submitted, only the first 5 pages will be reviewed to determine your eligibility/qualifications.***

Education

If you are relying on your education to meet qualification requirements, please see the statements below: Education must be reviewed and certified by an accrediting institution recognized by the U.S. Department of Education, in order for it to be creditable towards your qualifications. Therefore, provide only the attendance and/or degrees from schools accredited by accrediting institutions recognized by the U.S. Department of Education.

Foreign Education: If you are using education completed in foreign colleges or universities to meet the qualification requirements, you must show that the education credentials have been evaluated by a private organization that specializes in interpretation of foreign education programs and such education has been deemed equivalent to that gained in an accredited U.S. education program; or full credit has been given for the courses at a U.S. accredited college or university. For more information about this requirement, please visit the U.S. Department of Education website for Foreign Education Evaluation.

All documentation must be in English or include an English translation.

Contacts

• Address National Security Division 2 Constitution Square 145 N Street NE Room 9W.300 Washington, DC 20530 US
• Name: Randall Williams
• Email: [email protected]