This position is located in the Office of the Director at the VA Roseburg Healthcare System. The incumbent serves as the Executive Secretary, providing staff assistance, clerical and administrative assistance to the Medical Center Director on administrative matters affecting the efficient operations of the facility.

Duties

***THIS IS NOT A VIRTUAL POSITION, YOU MUST LIVE WITHIN OR BE WILLING TO RELOCATE WITHIN A COMMUTABLE DISTANCE OF THE DUTY LOCATION*** This position involves a multi-grade career ladder. The major duties listed below represent the full performance level of GS-8. At the GS-7 grade level, you will perform assignments of a more limited scope and with less independence. You will progressively acquire the background necessary to perform at the full performance level of GS-8. Promotion is at the discretion of the supervisor and is contingent upon satisfactory performance, availability of higher level work, and availability of funds. Major Duties: Exercises control over the Director's schedule with complete authority for commitments. Arranges meetings including agenda, space, time, and staff, assembles background material for agenda items and informs participants of topics to be discussed. Receives and screens telephone calls and visitors for the Director. Suspends matters requiring action by service and/or program mangers and follows up to ensure compliance. Screens correspondence for the Director's signature to ensure clarity, completeness, and grammatical and procedural correctness. Ensures correspondence is prepared and completed according to VA correspondence policies. Transmits, composes, receives, and acknowledges electronic mail messages for the Director. Serves as records liaison and is responsible for the proper creation, maintenance, and disposition of all files in the Executive office. Perform all duties as assigned. Work Schedule: Full-Time Employment: 8:00 am - 4:30 pm Monday - Friday Recruitment & Relocation Incentives: Not authorized Financial Disclosure Report: Not Required

Requirements

Qualifications

For GS-7: Possess at least one (1) year of specialized experience to perform the duties of this position. To be creditable, this experience must have been gained to at least the equivalent of the next lower grade level of (GS-6) in Federal service. Specialized experience is possessing of grammar, spelling, punctuation, and formatting required to create and review correspondences, policies, reports, etc. using of Microsoft Word, Excel, PowerPoint, as well as timekeeping, control point, room scheduler, purchase card menus, etc. OR For GS-8: Possess at least one (1) year of specialized experience to perform the duties of this position. To be creditable, this experience must have been gained to at least the equivalent of the next lower grade level of (GS-7) in Federal service. Specialized experience is possessing of grammar, spelling, punctuation, and formatting required to create and review correspondences, policies, reports, etc. using of Microsoft Word, Excel, PowerPoint, as well as timekeeping, control point, room scheduler, purchase card menus, etc.; possessing of administrative practices and procedures common to the organization such as channels of communication, delegation of authority, routing of correspondences, filing systems, Record Control Schedule for storage and discarding of files and records. Preferred Experience: Complex meeting agenda and minutes recording experience. Scheduling for executive and large groups. Writing experience, knowledge of spelling and grammar Interpersonal skills highly important dealing with difficult individuals multiple time per day. Experience as a secretary and demonstrates the ability to multi-task Minutes for organization Scheduling of an executive 2 years of administrative assistant/secretary. TYPING PROFICIENCY: This position requires the skills of a qualified typist. In addition to meeting the experience and/or education requirements, you must be able to type at least 40 words per minute. In accordance with 38 U.S.C. 7402(d), No person shall serve in direct patient care positions unless they are proficient in basic written and spoken English. You must be proficient in basic written and spoken English in order to meet the requirements of this position. You will be rated on the following Competencies as part of the assessment questionnaire for this position: ClericalConflict ManagementInterpersonal SkillsManages and Organizes InformationTeamworkTechnology ApplicationWriting IMPORTANT: A full year of work is considered to be 35-40 hours of work per week. All experience listed on your resume must include the month and year start/end dates. Part-time experience will be credited on the basis of time actually spent in appropriate activities. Applicants wishing to receive credit for such experience must indicate clearly the nature of their duties and responsibilities in each position and the number of hours a week spent in such employment. Experience refers to paid and unpaid experience, including volunteer work done through National Service programs (e.g., Peace Corps, AmeriCorps) and other organizations (e.g., professional; philanthropic; religious; spiritual; community; student; social). Volunteer work helps build critical competencies, knowledge, and skills and can provide valuable training and experience that translates directly to paid employment. You will receive credit for all qualifying experience, including volunteer experience. Physical Requirements: The work is sedentary. Typically, the incumbent may sit to carry out the duties, however, there may be some walking, standing, bending, and carrying of light items such as books, files, lap top computer, etc. No special physical demands ae required to perform the work. For more information on these qualification standards, please visit the United States Office of Personnel Management's website at https://www.opm.gov/policy-data-oversight/classification-qualifications/general-schedule-qualification-standards/.

Education

This job does not have an education qualification requirement.

Contacts

• Address Roseburg VA Medical Center 913 Northwest Garden Valley Boulevard Roseburg, OR 97471 US
• Name: VHA National Recruitment Center
• Phone: (844)456-5208
• Email: [email protected]