THIS IS A NATIONAL GUARD TITLE 5 EXCEPTED SERVICE POSITION. This National Guard position is for a ADMINISTRATIVE SUPPORT ASSISTANT (OA) (TITLE 5), Position Description Number T5052000 and is part of the IL JS, National Guard.

Duties

As a ADMINISTRATIVE SUPPORT ASSISTANT (OA) (TITLE 5), GS-0303-6, you will serve as the focal point for all administrative activities within the organization. Conduct research on a wide variety of complex administrative problems. Provide technical and specialized data, background material, and references as required. Recommend solutions and courses of action to be followed that have a substantial impact on overall administrative functions. Develop policies and procedures for implementation which affect administrative management and program development. Plan, schedule, perform, and direct the work of administrative functions to include correspondence and message, records documentation management, printing and duplication. Maintain personal contacts with functional managers to discuss administrative practices and services. Advise supervisors and subordinates of the latest directive regarding administrative procedures. Provide information, explain the application of regulations, and resolves problems with contacts as they relate to administrative functions. Conduct periodic inspections of administrative files, publications, and procedures in other functional areas and acts as a quality control augmenter during the administrative portion of activity inspections. Maintain all correspondence and report files for the respective divisions. Manage the preparation, publication, distribution and tracking of civilian and military travel orders, annual training, special training, and other orders. Integrate and reconcile the orders process with the workday accounting program to ensure validation of orders requirements. Perform and direct the preparation, distribution, and accounting of all schedules, directives, and maintenance orders. Establish and monitor correspondence and reports suspense system. Establish and conduct the on-the-job training program and present local level administrative classes for both technicians and unit military personnel of respective divisions. Manage the personnel program for respective divisions to include security clearances, personnel data control, force management, officer performance reports and training requirements. Utilize word processing equipment to produce military and nonmilitary correspondence, reports, summary sheets, staff studies, and/or statistical material. **This is NOT an all-inclusive list of duties.**

Requirements

Qualifications

GENERAL EXPERIENCE: To qualify for this position, your resume must reflect sufficient experience and/or education to perform the duties of the position for which you are applying. Your resume is key in evaluating your experience, as it relates to this position. Therefore, we encourage you to be clear and specific when describing your work experience. Time-In-Grade Requirement: Applicants who are current Federal employees and have held a GS grade any time in the past 52 weeks must also meet time-in-grade requirements by the closing date of this announcement. For a GS-06 position you must have served 52 weeks at the GS-05 Level. An SF-50 that shows your time-in-grade eligibility must be submitted with your application materials. SPECIALIZED EXPERIENCE: GS-06 Level - You MUST possess at least one year of specialized experience equivalent to at least the next lower grade, GS-05, in the Federal service in the normal line of progression for the occupation, ADMINISTRATIVE ASSISTANT (OA). Examples of specialized experience include, but are not limited to: conducting research on a wide variety of complex administrative problems; recommending solutions and courses of action; developing policies and procedures; performing and directing the preparation, distribution, and accounting of directives and procedures; maintaining all correspondence and reports; managing the personnel program for respective divisions to include security clearances; and utilizing word processing equipment to produce correspondence and reports. This definition of specialized experience is typical of work performed at the GS-05 grade/level position or equivalent in the federal service. Experience refers to paid and unpaid experience, including volunteer work done through National Service programs (e.g., Peace Corps, AmeriCorps) and other organizations (e.g., professional; philanthropic; religious; spiritual; community, student, social). Volunteer work helps build critical competencies, knowledge, and skills and can provide valuable training and experience that translates directly to paid employment. You will receive credit for all qualifying experience, including volunteer experience. Verbiage displayed on your resume or application must contain your own words. You may refer to position descriptions, i.e. the general and specialized experience located within the vacancy announcement, to assist with describing work experiences; however, resumes or applications received in verbatim will not be considered. In your resume you will need to address the general and specialized experience listed below. Please use as much detail as needed, giving dates (months and years) of the experience, position title and how the experience was gained. This information is needed to determine if you are qualified for the position.

Education

Some federal jobs allow you to substitute your education for the required experience in order to qualify. For this job, you must meet the qualification requirement using experience alone. No substitution of education for experience is permitted for this occupational series and grade.

Contacts

• Address IL JS 1301 N MacArthur Blvd Springfield, IL 62702-2399 US
• Name: Timothy Norbeck
• Phone: (217) 761-3591
• Email: [email protected]