The Division of Prints and Drawings is responsible for the care, study, and display of prints and drawings belonging to or on loan to the National Gallery of Art, and for the acquisition of prints and drawings appropriate to the collection. The incumbent shares in responsibilities for the permanent collection of Global Modern and Contemporary prints and drawings, performing a variety of duties of an administrative nature for the department.

Duties

As the Gallery Support Specialist, you will:

Requirements

• You must be a United States Citizen.
• This employer participates in the e-Verify program.
• Males must abide by Selective Service registration requirements.
• See "Other Information" section regarding Selective Service requirements.

Qualifications

Candidates must meet the Qualification Standards Handbook requirements for the GS-301-9. A qualified candidate's online application and resume must demonstrate at least one year of specialized experience equivalent to the GS-07 in the Federal service.  Specialized experience is at least one year of experience, equivalent in responsibility to the GS-7 grade level in the Federal service, providing principal support for an office in the areas of procurement, purchase card management, travel coordination, administrative support, curatorial assistance, and the ongoing coordination of selected activities. Your application and resume must demonstrate that you possess the following knowledge, skills and abilities (KSAs). Do not provide a separate narrative written statement. Rather, you must show in your résumé how your past work experience demonstrates that you possess the KSAs identified below. If asked to do so, cite specific examples of employment or experience contained in your resume and describe how this experience has prepared you to successfully perform the duties of this position. DO NOT write "see resume" in your application! Those applicants who meet the minimum qualification requirements will be evaluated against these factors to determine the best-qualified candidates. Analytical and evaluative ability sufficient to assist the Curatorial Associate in preparing materials related to proposed acquisitions for quarterly Board of Trustees meetings and oversee distribution of accurate and complete information to relevant Gallery departments regarding CG programs for inclusion in the Calendar of Events and programs organized by the Division of Education. Administrative and organizational skills, experience in clerical and administrative support, and understanding of information management, including reception, handling multiple telephone lines, preparing business correspondence, scheduling appointments, and arranging meetings, organizing, and managing paper and electronic filing systems, travel arrangements, expense tracking. Basic knowledge of the Gallery’s overall administrative policies and procedures and federal travel and purchasing regulations. Demonstrated experience with database and management software, in particular Filemaker Pro and Wrike, art library databases, and bibliographic databases; familiarity with The Museum System (TMS); advanced typing/word processing skills; knowledge of formats used for letters, lists, memoranda, and various reports; and knowledge of the use of automated equipment such as scanners and digital cameras. Excellent communication skills, verbal and written, and competency in English grammar, spelling, and punctuation is essential. Some knowledge of foreign languages is desirable for reading correspondence and research materials.  "Experience" refers to paid and unpaid experience. Examples of qualifying unpaid experience may include: volunteer work done through National Service programs (such as Peace Corps and AmeriCorps); as well as work for other community-based philanthropic and social organizations. Volunteer work helps build critical competencies, knowledge, and skills; and can provide valuable training and experience that translates directly to paid employment. You will receive credit for all qualifying experience, including volunteer experience. Note: Applicants who are referred to the hiring office for selection consideration may be required to submit writing and/or work samples as part of the interview/selection process. If the hiring office decides to request a writing and/or work sample as part of its selection process, the vacancy contact will reach out to you by email to: (1) inform you of this requirement; and (2) provide further instructions. Time-in-Grade: Current Federal employees must meet time-in-grade requirements by the closing date of this announcement to receive consideration under merit promotion procedures. CTAP/ICTAP candidates: To be considered "well qualified" you must meet all of the requirements as described in this section. You must meet all qualifications and eligibility requirements by the closing date of this announcement.

Education

Although this position does not have a positive education requirement, you may submit copies of your transcripts or a course listing. You must provide documentation supporting your education claims.

Education must be obtained from an accredited institution recognized by the U.S. Department of Education.

Foreign education must be reviewed by an organization recognized by the U.S. Department of Education. For special instructions pertaining to foreign education and a list of organizations that can evaluate foreign education, see the Department of Education website.

Contacts

• Address National Gallery of Art 4th and Constitution Avenue NW, Washington, District of Columbia 20565 United States
• Name: Staffing
• Phone: 202-842-6814
• Email: [email protected]