This position is in the Environmental Management Service (EMS), at New York Harbor HealthCare System. The primary purpose of the position is to serve as the Administrative Officer (AO) for the Environmental Management Service (EMS) and is responsible to direct and coordinate the administrative, operational/planning activities internal and external to the service, oversee the budget and conduct comprehensive staffing/organizational analyses of EMS (final authority resting with the Service Chief).

Duties

- Oversees and facilitates the administrative management for the Environmental Management Service. - Independently develops, plans, issues, and implements procedures to comply with directives concerning administrative matters. - Analyzes and evaluates problems, makes recommendations, and devises solutions to systems administration, training management, publication management, and data management within the division. - Reviews and evaluates guidance on various functions and procedures, identifies problem areas, and implements or recommends actions to improve procedures and increase efficiency, eliminate problems, and conform to policy requirements. - The position functions as an extension of the Chief/Assistant Chief, Environmental Management Service, and professional staff, as well as other service lines, in explaining service policies and assisting staff in implementing them. - Plays a key role for planning, organization development, direction, and evaluation of medical center administration, in support of the facility, VISN and Central Office activities. Takes a leadership role in maintaining all current documents necessary to meet the requirements of external reviews for the VA. - The incumbent develops the need for and maintains an awareness of available resources, and makes recommendations to EMS management regarding needs, distribution, or redistribution of these resources. Participate in the planning for budgeting needs and financial management for the Environmental Management Service. - Incumbent is a purchase card holder and complies with all the acquisition regulations, both Federal, VA and local to include BA, small business, Javits-Wagner-O'Day Act, and mandatory sources. Makes individual purchases not exceeding the micro-purchase limit. Reconciles purchase card charges within the established time limits. - Resolves disputes of unknown or incorrect charges also within the established time limits. Provides approving official with all pertinent purchase card documents for approval by the same and maintains documentation as required. - The position aids in the management of procurement for EMS. This may include preparing procurement requests, evaluating proposals for work, acting as a COR for procurements, and/or maintaining procurement records. - Oversees property management and prepares necessary documents to accession and de-accession of property. - Responsible for the development and implementation of policies and procedures for the Service, as well as recognizing the need for new policies and brings such policies to the attention of the Chief. The policies and procedures dealt with are for all the various aspects of the Service including budget and fiscal management, supply services and equipment procurement, personnel and workforce utilization and procurement submissions. - When appropriate, arranges for representation by VA New York Harbor HealthCare System staff at executive level administrative meetings, committees, and functions by determining nature and scope of event versus service needs. - Also assists to resolve patient complaints through investigative techniques, prepares congressional correspondence, facilitates corrective actions, patient satisfaction efforts and enhances public relation activities. - Performs other related duties as assigned. Work Schedule: 8am-4:30pm, Monday-Friday Virtual: This is not a virtual position. Position Description/PD#: Administrative Officer/PD389710 Financial Disclosure Report: Not required

Requirements

Qualifications

To qualify for this position, applicants must meet all requirements by the closing date of this announcement, 02/15/2024. Time-In-Grade Requirement: Applicants who are current Federal employees and have held a GS grade any time in the past 52 weeks must also meet time-in-grade requirements by the closing date of this announcement. For a GS-11 position you must have served 52 weeks at the GS-9. The grade may have been in any occupation, but must have been held in the Federal service. An SF-50 that shows your time-in-grade eligibility must be submitted with your application materials. If the most recent SF-50 has an effective date within the past year, it may not clearly demonstrate you possess one-year time-in-grade, as required by the announcement. In this instance, you must provide an additional SF-50 that clearly demonstrates one-year time-in-grade. Note: Time-In-Grade requirements also apply to former Federal employees applying for reinstatement as well as current employees applying for Veterans Employment Opportunities Act of 1998 (VEOA) appointment. You may qualify based on your experience and/or education as described below: Specialized Experience: You must have one year of specialized experience equivalent to at least the next lower grade GS-9 in the normal line of progression for the occupation in the organization. Examples of specialized experience would typically include, but are not limited to: The position requires a knowledge and skill in applying analytical and evaluative methods and techniques to issues or functions related to office administration; knowledge of pertinent laws, regulations, policies and precedents which affect administrative operations; a knowledge of the major issues, program goals and objectives, work processes, and administrative operations of the organization; a knowledge and skill in adapting analytical techniques and evaluation criteria to the measurement and improvement of program effectiveness and/or organizational productivity; skill in conducting detailed analyses. OR, Education: Applicants may substitute education for the required experience. To qualify based on education for this grade level you must have 3 years of progressively higher level graduate education leading to a Ph.D. degree or Ph.D. or equivalent doctoral degree You will be rated on the following Competencies for this position: Administration and ManagementComputer SkillsContract AdministrationManaging Human ResourcesQuality Management Experience refers to paid and unpaid experience, including volunteer work done through National Service programs (e.g., Peace Corps, AmeriCorps) and other organizations (e.g., professional; philanthropic; religions; spiritual; community; student; social). Volunteer work helps build critical competencies, knowledge, and skills and can provide valuable training and experience that translates directly to paid employment. You will receive credit for all qualifying experience, including volunteer experience. Note: A full year of work is considered to be 35-40 hours of work per week. Part-time experience will be credited on the basis of time actually spent in appropriate activities. Applicants wishing to receive credit for such experience must indicate clearly the nature of their duties and responsibilities in each position and the number of hours a week spent in such employment. Physical Requirements: The work is primarily sedentary, although some slight physical effort may be required. Work is typically performed in an adequately lighted and climate-controlled office. May require occasional travel. For more information on these qualification standards, please visit the United States Office of Personnel Management's website at https://www.opm.gov/policy-data-oversight/classification-qualifications/general-schedule-qualification-standards/.

Education

A transcript must be submitted with your application if you are basing all or part of your qualifications on education.

Note: Only education or degrees recognized by the U.S. Department of Education from accredited colleges, universities, schools, or institutions may be used to qualify for Federal employment. You can verify your education here: http://ope.ed.gov/accreditation/. If you are using foreign education to meet qualification requirements, you must send a Certificate of Foreign Equivalency with your transcript in order to receive credit for that education. For further information, visit: https://sites.ed.gov/international/recognition-of-foreign-qualifications/.

Contacts

• Address VA NY Harbor Healthcare System 423 East 23rd Street New York, NY 10010 US
• Name: Shalonda Hinds
• Phone: 518-225-6701
• Email: [email protected]