The Supervisory, Civilian Pay Technician performs civilian pay program work in direct support of the Marion VA Health Care System, under the Finance Service. The Supervisory, Civilian Pay Technician works closely with the following: Supervisor; subordinates, VA's Finance Service Center (FSC); servicing Human Resources (HR); all levels of VAHCS supervisors, employees and union partners on all matters relating to payroll.

Duties

The Marion VA Health Care System is committed to Diversity and Inclusion. Together, we strive to create and maintain a working and learning environment that promotes professional growth and teamwork. We offer an inclusive, equitable, and welcoming environment where we celebrate our individual differences and unite as a team toward a common goal of providing outstanding service to our Nation's Veterans. Major Duties include but are not limited to: Receives and examines complex payroll authorization documents (e.g., leave authorization forms, and allotments, employee organization deductions, etc.), makes computations, and prepares proper forms for the pay of the full variety of civilian positions (e.g., doctors and nurses under Title 38, etc.). Reviews time and attendance actions and utilizes the Fiscal and HR databases and VATAS to ensure employees are paid accurately and on time. Reviews novel and unique payroll situations which affect pay, leave, entitlements, taxes, benefits, other deductions and master pay record information for all employees in the group during the pay cycle. Makes retroactive adjustments and traces errors involving the correction of pay covering long periods of time (e.g., a year or more). Conducts extensive research to identify and resolve problems. Provides assistance to lower-graded CPTs. Audits pay and leave accounts to identify and correct errors. Reviews source, substantiating, and supporting pay authorization documents for propriety, authentication, accuracy, and compliance with applicable regulations, policies, and precedents. Certifies all disbursement and collection vouchers involving civilian pay funds. Audits automated listings for accuracy of changes made to permanent records and ensures pay files are updated and balance. Conducts extensive record searches, traces discrepancies that occurred in the past, and determines the appropriate corrective actions based on existing guidelines. Computes and corrects any irregularities and/or provides specific guidance for corrective actions when returning action to input source. Maintains suspenses on actions returned and ensures all actions are processed within the specified time frame. Reviews time and attendance reports for a diversified assigned time and leave units. The incumbent must determine proper application of these guidelines to each pay plan involved as well as for two separate retirement systems. Audits timekeepers on a semi-annual basis as mandated. Provides customer service in person or by telephone, and completes correspondence (e.g., answers written inquiries, prepares letters to obtain missing information, etc.) related to employee pay. Work Schedule: Monday - Friday 8:00 am - 4:30 pm Telework: VA supports the use of telework as a way to help attract and retain talented individuals in public service, increase worker productivity, and better prepare the agency to operate during emergencies. This position may be authorized to telework 6 plus days, per pay period. Telework eligibility will be discussed during the interview process. Virtual: This is not a virtual position. Position Description/PD#: Supervisory, Civilian Pay Technician/PD99378S Relocation/Recruitment Incentives: Not Authorized Critical Skills Incentive (CSI): Not Authorized Permanent Change of Station (PCS): Not Authorized Financial Disclosure Report: Not required

Requirements

Qualifications

To qualify for this position, applicants must meet all requirements by the closing date of this announcement, 02/14/2024. Time-In-Grade Requirement: Applicants who are current Federal employees and have held a GS grade any time in the past 52 weeks must also meet time-in-grade requirements by the closing date of this announcement. For a GS-08 position you must have served 52 weeks at the GS-07. The grade may have been in any occupation, but must have been held in the Federal service. An SF-50 that shows your time-in-grade eligibility must be submitted with your application materials. If the most recent SF-50 has an effective date within the past year, it may not clearly demonstrate you possess one-year time-in-grade, as required by the announcement. In this instance, you must provide an additional SF-50 that clearly demonstrates one-year time-in-grade. Note: Time-In-Grade requirements also apply to former Federal employees applying for reinstatement as well as current employees applying for Veterans Employment Opportunities Act of 1998 (VEOA) appointment. You may qualify based on your experience and/or education as described below: Specialized Experience: You must have one year of specialized experience equivalent to at least the next lower grade GS-07 in the normal line of progression for the occupation in the organization. Examples of specialized experience would typically include, but are not limited to: Knowledge of extensive and diverse financial regulations, operations and procedures relating to civilian pay and/or time and leave matters to resolve nonstandard transactions, complaints or discrepancies; provide advice; or perform other work that requires authoritative procedural knowledge. There is no education substitution for this occupational series. You will be rated on the following Competencies for this position: Arithmetic/Mathematical ReasoningAttention to DetailManages and Organizes InformationTechnical CompetenceVeteran and Customer Focus Experience refers to paid and unpaid experience, including volunteer work done through National Service programs (e.g., Peace Corps, AmeriCorps) and other organizations (e.g., professional; philanthropic; religions; spiritual; community; student; social). Volunteer work helps build critical competencies, knowledge, and skills and can provide valuable training and experience that translates directly to paid employment. You will receive credit for all qualifying experience, including volunteer experience. Note: A full year of work is considered to be 35-40 hours of work per week. Part-time experience will be credited on the basis of time actually spent in appropriate activities. Applicants wishing to receive credit for such experience must indicate clearly the nature of their duties and responsibilities in each position and the number of hours a week spent in such employment. Physical Requirements: ???????The employee performs sedentary work; however, there may be some walking, standing, bending, or carrying of light items. For more information on these qualification standards, please visit the United States Office of Personnel Management's website at https://www.opm.gov/policy-data-oversight/classification-qualifications/general-schedule-qualification-standards/.

Education

There is no educational substitution at this grade level.


Note: Only education or degrees recognized by the U.S. Department of Education from accredited colleges, universities, schools, or institutions may be used to qualify for Federal employment. You can verify your education here: http://ope.ed.gov/accreditation/. If you are using foreign education to meet qualification requirements, you must send a Certificate of Foreign Equivalency with your transcript in order to receive credit for that education. For further information, visit: https://sites.ed.gov/international/recognition-of-foreign-qualifications/.

Contacts

• Address Marion VA Medical Center 2401 West Main Street Marion, IL 62959 US
• Name: Valerie Spencer
• Phone: 859-285-8677
• Email: [email protected]