This position is located in the Drug Enforcement Administration (DEA), FINANCIAL MANAGEMENT DIVISION (FC) This position(s) primary purpose is to support the Assistant Administrator or other Senior Level Executive with receiving, reviewing, and responding to inquiries from internal and external entities; preparing correspondence, making travel arrangements, and scheduling meetings; planning and participating in special projects and agency initiatives.

Duties

As the federal agency whose mission is to ensure the fair and impartial administration of justice for all Americans, the Department of Justice is committed to fostering a diverse and inclusive work environment. To build and retain a workforce that reflects the diverse experiences and perspectives of the American people, we welcome applicants from the many communities, identities, races, ethnicities, backgrounds, abilities, religions, and cultures of the United States who share our commitment to public service. As an Executive Staff Assistant (HQ)your typical work assignments may include: Working directly under the Assistant Administrator (AA) or other Senior Level Executive in a fast-paced, challenging environment. Composing executive level correspondence, memoranda, and reports. Tracking statuses of projects, correspondence and other program-related matters. Participating in special projects, public activities, agency initiatives and performs special assignments on behalf of the division. Executing organizational administrative functions such as scheduling meetings and making travel arrangements. Serving as administrative policies advisor. Performing Human Resources (HR) management and onboarding processes. Preparing and processing fiscal and acquisitions transactions. Serving as facilities manager including property inventories and warehouse supplies management.

Requirements

• Must be a U.S. Citizen
• You must submit to a pre-employment drug test.
• Employment is subject to the successful completion of a background investigation, verification of qualifications, completion of onboarding forms, submission of required documents, and any other job-related requirement before or after appointment.
• Applicants must meet all qualification requirements by the closing date of this announcement.
• You may be required to serve a probationary period.
• Selected applicants will be required to complete an online onboarding process.
• DEA uses e-Verify, an Internet-based system, to confirm the eligibility of all newly hired employees to work in the United States.
• Selective Service: Males born after 12/31/59 must be registered or exempt from Selective Service (see http://www.sss.gov/).

Qualifications

Applicants must meet the Specialized Experience and Requirements listed below. Qualification claims will be subject to verification. Specialized experience refers to paid and unpaid experience, including volunteer work done through National Service programs (e.g., Peace Corps, AmeriCorps) and other organizations (e.g., professional; philanthropic; religious; spiritual; community, student, social). Volunteer work helps build critical competencies, knowledge, and skills and can provide valuable training and experience that translates directly to paid employment. You will receive credit for all qualifying experience, including volunteer experience. One year of specialized experience for this position includes: To be considered for the position, you must meet one of the following qualification requirements: GS-11: Experience:You must have at least one year of specialized experience equivalent in difficulty and complexity to the next lower grade level (GS-09) in the normal line of progress for the occupation in the organization. To be creditable, this experience must have equipped the applicant with the particular qualifications to perform successfully the duties of the position, and must typically be in or related to the position to be filled. Specialized experience is defined as: 1) Taking meeting minutes to record activities and action items; 2) Organizing daily schedules for Management officials; 3) Providing administrative policy interpretation, advice and recommendations.OR Education:Three full years of progressively higher-level graduate education leading to a Ph.D. or equivalent doctoral degree NOTE: Graduate education must provide the applicant with the knowledge, skills, and abilities necessary to do the work of the position. OR Combination of Education and Experience:A combination of education and experience may be used to qualify for this position as long as the computed percentage of the requirements is at least 100%. To compute the percentage of the requirements, divide your total months of experience by 12. Then divide the total number of completed graduate semester hours (or equivalent) beyond the second year (total graduate semester hours minus 36) by 18. Add the two percentages. GS-12: Experience:You must have at least one year of specialized experience equivalent in difficulty and complexity to the next lower grade level (GS-11) in the normal line of progress for the occupation in the organization. To be creditable, this experience must have equipped the applicant with the particular qualifications to perform successfully the duties of the position and must typically be in or related to the position to be filled. Specialized experience is defined as: 1) Taking meeting minutes to record activities and action items; 2) Organizing daily schedules for Management officials; 3) Providing administrative policy interpretation, advice and recommendations. 4) Representing an organization on behalf of leadership; 5) tracking items related to international events and/or knowledge of administrative protocol concepts and practices All qualification requirements must be met by the closing date of this announcement. Competencies: Your qualifications will be evaluated on the basis of your level of competencies in the following areas: Customer ServiceOral CommunicationPlanning and EvaluatingTechnology ApplicationWriting Time-In-Grade Requirement: Applicants who are current Federal employees must meet time-in-grade requirements by the closing date of this announcement (as defined in 5 CFR 300, Subpart F).

Education

This job does not have an education qualification requirement.

If you are claiming education as any part of your qualifications for this position, you must submit an official transcript, unofficial transcript, or a list including courses, grades earned, completion dates, and quarter and semester hours earned.

Special Instructions for Foreign Education: If you are using education completed in foreign colleges or universities to meet the qualification requirements, you must show that the education credentials have been evaluated by a private organization that specializes in interpretation of foreign education programs and such education has been deemed equivalent to that gained in an accredited U.S. education program; or full credit has been given for the courses at a U.S. accredited college or university. Failure to provide such documentation with your application will result in lost consideration. For further information, visit: https://sites.ed.gov/international/recognition-of-foreign-qualifications/.

Contacts

• Address Drug Enforcement Administration Do Not Send Postal Mail Springfield, VA 21310 US
• Name: John Shambaugh
• Email: [email protected]