The Time and Leave Clerk position is within the Nursing Service at the Jesse Brown VA Medical Center, Chicago, IL and is responsible for creating, processing and maintaining attendance and leave records.

Duties

Major Duties: Duties include: Sets up, posts, and maintains Personnel and Accounting Integrated Data (PAID) time and leave records for Nursing Service employees on a bi-weekly pay cycle. Enters regular time, overtime, compensatory time earned and used, as well as other types of leave such as authorized absence, court leave, military leave, etc. Works with Nursing Service personnel and Human Resources Management and Fiscal Services to ensure timeliness of work and to resolve issues. Maintains current and accurate data within the computerized PAID system and communicates changes to Fiscal and Human Resources Management. Maintains current and approved computerized tour of duty/work schedule database for each T&L Unit. Mets deadlines for submission of PAID data including regular and early submission of timecards. Serves as a resource person regarding Time and Leave policies nd procedures for employment and supervisors within the service. Prepares and types unit schedules assuring use of appropriate terms, abbreviations and codes for certified time. Maintains files of completed certified time schedules for T&L units. Reviews directives and instructional materials pertaining to timekeeping practices and procedures to ensure continued competency in the use of the PAID system. Reviews the bi-weekly exception reports and notifies the T&L supervisors of needed leave requests. Participates in the orientation of new timekeepers. Retrieves and delivers leave and earning statements to T&L units. Maintains confidentiality of employee, ADP, and PAID information. Provides alternate coverage in cases of planned or emergency absences of other timekeepers. Performs other related duties as assigned. Work Schedule: Monday through Friday - 1st Shift - 7:00AM to 3:30PM or 8:00 AM to 4:30 PM. Work schedule will be discussed at interview. Position Description/PD#: Time & Leave Clerk/PD02005A

Requirements

Qualifications

To qualify for this position, applicants must meet all requirements by the closing date of this announcement, 02/12/2024. Time-In-Grade Requirement: Applicants who are current Federal employees and have held a GS grade any time in the past 52 weeks must also meet time-in-grade requirements by the closing date of this announcement. For a GS-5 position you must have served 52 weeks at the GS-4. The grade may have been in any occupation, but must have been held in the Federal service. An SF-50 that shows your time-in-grade eligibility must be submitted with your application materials. If the most recent SF-50 has an effective date within the past year, it may not clearly demonstrate you possess one-year time-in-grade, as required by the announcement. In this instance, you must provide an additional SF-50 that clearly demonstrates one-year time-in-grade. Note: Time-In-Grade requirements also apply to former Federal employees applying for reinstatement as well as current employees applying for Veterans Employment Opportunities Act of 1998 (VEOA) appointment. You may qualify based on your experience and/or education as described below: Qualifications: The following is the experience and/or education required to qualify for this position. Experience: One (1) full year of experience equivalent to at least the GS-4 level in the Federal Service that equipped you with the knowledge, skills and abilities to perform successfully the duties of the Time and Leave Clerk position, and that is typically in or related to the duties of this position. Experience for this position would consist of: experience in positions which required skill in the operation of computers and software programs such as MS Word, Excel and Office or other compatible software; ability to enter, retrieve and revise data in various systems; customer service skills such as a receptionist, receiving telephone calls, routing calls to appropriate staff, greeting the customers, etc.; experience in position that required managing schedules and/or coordinating meetings; and skill in oral and written communication and interpersonal relations, to appropriately and courteously relate to internal and external customers. OR Education - 4 years above high school. Four years of successfully completed education above the high school level in any field for which high school graduation or the equivalent is the normal prerequisite is creditable for this position. This education must have been obtained in an accredited business, secretarial or technical school, junior college, college or university. One year of full-time academic study is defined as 30 semester hours, 45 quarter hours, or the equivalent in a college or university, or at least 20 hours of classroom instruction per week for approximately 36 weeks in a business, secretarial, or technical school. Transcripts Required. OR Combining Experience and Education - Equivalent combinations of experience and education are qualifying for this position. Transcripts Required. You will be rated on the following Competencies for this position: ClericalCommunicationsComputer SkillsWriting Experience refers to paid and unpaid experience, including volunteer work done through National Service programs (e.g., Peace Corps, AmeriCorps) and other organizations (e.g., professional; philanthropic; religions; spiritual; community; student; social). Volunteer work helps build critical competencies, knowledge, and skills and can provide valuable training and experience that translates directly to paid employment. You will receive credit for all qualifying experience, including volunteer experience. Note: A full year of work is considered to be 35-40 hours of work per week. Part-time experience will be credited on the basis of time actually spent in appropriate activities. Applicants wishing to receive credit for such experience must indicate clearly the nature of their duties and responsibilities in each position and the number of hours a week spent in such employment. Physical Requirements: The work is primarily performed while sitting but can require bending, walking, standing, and carrying light objects such as files, reports, and books. Bending nd stooping may be required in searching office files. The time and leave clerk may have to walk considerable distances to assigned T&L units to collect and review schedules. For more information on these qualification standards, please visit the United States Office of Personnel Management's website at https://www.opm.gov/policy-data-oversight/classification-qualifications/general-schedule-qualification-standards/.

Education

There is no educational substitution at this grade level.

A transcript must be submitted with your application if you are basing all or part of your qualifications on education.

Note: Only education or degrees recognized by the U.S. Department of Education from accredited colleges, universities, schools, or institutions may be used to qualify for Federal employment. You can verify your education here: http://ope.ed.gov/accreditation/. If you are using foreign education to meet qualification requirements, you must send a Certificate of Foreign Equivalency with your transcript in order to receive credit for that education. For further information, visit: https://sites.ed.gov/international/recognition-of-foreign-qualifications/.

Contacts

• Address Jesse Brown Department of Veterans Affairs Medical Center 820 South Damen Avenue Chicago, IL 60612 US
• Name: Shaundila Bass
• Phone: 312-569-7917
• Email: [email protected]