This position is located with the Bureau of Indian Affairs, Alaska Region, Division of Transportation in Anchorage, Alaska. This is a Bargaining Unit position, for more information see What are bargaining units? NOTE: TRAVEL AND RELOCATION EXPENSES WILL NOT BE AUTHORIZED.

Duties

Performs a wide variety of administrative duties and serve as the point of contact for the Transportation Department in the coordination of meetings, schedules, conferences, hearings, and other key organizational activities. Maintains automated office correspondence tracking systems. Provides input to and/or reviews all external/internal correspondence and documents to ensure that position, policies, and direction is accurately stated, and that all information is properly coordinated. Serves as primary records coordinator, serving as team leader and subject matter expert on assignments to review records management policy, plans, procedures, and goals. Receives and processes all incoming mail, faxes, and electronic mail by logging in, electronically scanning and filing, and tasking the staff to complete follow-on actions. Assist with the coordination of meetings, conferences, special projects, and training classes. Makes travel arrangements, maintains office supplies and services, contacts vendors and coordinates repair of equipment. Manages front desk and ensures all phone calls and visitors are received with courtesy and directed to appropriate staff.

Requirements

• U.S. Citizenship Required
• Preference in filling vacancies is given to qualified Indian candidates in accordance with the Indian Preference Act of 1934 (title 25, USC Section 472). Form BIA -4432 must be submitted with the application if claiming Indian Preference.
• You will be required to have federal payments made by Direct Deposit
• You may be required to successfully complete a probationary/trial period
• A background security investigation will be required for all new hires. Appointment will be subject to the applicant's successful completion of a background security investigation and favorable adjudication.
• If you are a male applicant born after 12/31/1959 and are required to register under the Military Selective Service Act, the Defense Authorization Act of 1986 requires that you be registered or you are not eligible for appointment in this agency.
• Incidental Operator position. If you are required to operate a motor vehicle in order to properly carry out assigned duties, the 25 IAM 4 Motor Vehicle Safety Program Policy applies. A Link is provided in the Additional Information Section.

Qualifications

EXPERIENCE AND EDUCATION REQUIREMENTS: (OPM Operating Manual, Qualification Standards for Clerical and Administrative Support Positions, GS-0303). GS-07: I have at least 1 year of specialized experience or the equivalent, comparable to GS-6 in the Federal Service (obtained in either the public or private sector). Specialized experience with preparing and reviewing correspondence; tracking correspondence through a software system, making travel arrangements and processing vouchers; arranging for conferences, meetings, and training sessions; ensuring that all requests for action or information are acted upon and due dates are met; assisting with budget activities; maintaining office filing system, responding to general telephone inquiries and correspondence, preparing purchase orders and requisitions, and developing and utilizing software to log information and maintain a database, including mail merges. All qualification requirements must be met by the closing date of this announcement. Merit Promotion candidates must also meet time-in-grade requirements by the announcement closing date. Preference in filling vacancies is given to qualified Indian candidates in accordance with the Indian Preference Act of 1934 (title 25, USC Section 472). Additional selections may be made from this announcement if identical vacancies occur in the same location within 90 days from the closing date.

Education

This job does not have an education qualification requirement.

Contacts

• Address BIA Center for Recruitment Anadarko P.O. Box 1487 Anadarko, OK 73005 US
• Name: BIA Human Resources
• Phone: 405-247-1600
• Email: [email protected]