This position is the supervision of the Medical Records Scanning Unit of the Health Information Management Section (HIMS). Which falls under the Health Administration Service (HAS), at the Boise VA Medical Center (BVAMC).

Duties

Major duties include but are not limited to; The position serves as the supervisor for the staff responsible for scanning documents into the electronic medical record as well as administrative documents into VistA Imaging in compliance with the Veterans Health Administration (VHA) policies as well as Joint Commission standards for paper and electronic medical records. Plans for, organizes, administers, and directs how the support services work will be accomplished for the organizations served. The incumbent does not act as a messenger but projects and carries out the directives of management in a professional manner. Fully supports all Business Office programs and activities. Planning responsibilities pertain to total functions and require consideration of complete support services operations. Enters work order requests or tickets for issues that require assistance. Assists the Records Manager in assuring that current unit procedures relative to record retrieval, record tracking, scanning/importing, purging and retirement of records are processed in a timely manner. Responsible for basic file room and record maintenance based on procedures outlined applicable national and local policies. Monitors leads functioning to assure that the HIM Section consistently meets the medical center demands in providing medical scanning services and medical records to users in a timely manner. Monitors staff productivity and workload daily and provides an accurate weekly status report of unit workload within specified time frames. Controls the day-to-day operation of these offices and service processes and functions. Provides the technical and management guidance necessary to achieve the optimum use of the support service resources. Assures all written correspondence prepared for the signature of the Section Chief or Service Chief is accurate, timely and grammatically correct. Assures written reports are timely, accurate, understandable, and logically organized. Ensures that all correspondence and medical record documents received within the unit is properly scanned/imported in the patients' medical record within the established timeframes. Any backlogged loose filing and electronic files received by any mechanism i.e., fax, email, etc., are tracked and action plans created when needed. When required, ensures that all medical records requested are in good condition, correct filing format, and quality checked prior to charging out to borrowers. Work Schedule: Monday - Friday, 7:30am - 4:00pm Telework: This is not a telework position. Virtual: This is not a virtual position. Position Description/PD#: File Supervisor/PD607090 Relocation/Recruitment Incentives: Not Authorized Critical Skills Incentive (CSI): Not Approved Permanent Change of Station (PCS): Not Authorized Financial Disclosure Report: Not required

Requirements

Qualifications

To qualify for this position, applicants must meet specialized experience and time-in-grade requirements within 30 days of this announcement, 02/01/2024. Time-In-Grade Requirement: Applicants who are current Federal employees and have held a GS grade any time in the past 52 weeks must also meet time-in-grade requirements within 30 days of the closing date of this announcement. For a GS-06 position you must have served 52 weeks at the GS-05. The grade may have been in any occupation, but must have been held in the Federal service. An SF-50 that shows your time-in-grade eligibility must be submitted with your application materials. If the most recent SF-50 has an effective date within the past year, it may not clearly demonstrate you possess one-year time-in-grade, as required by the announcement. In this instance, you must provide an additional SF-50 that clearly demonstrates one-year time-in-grade. Note: Time-In-Grade requirements also apply to former Federal employees applying for reinstatement as well as current employees applying for Veterans Employment Opportunities Act of 1998 (VEOA) appointment. You may qualify based on your experience as described below: Specialized Experience: You must have one year of specialized experience equivalent to at least the next lower grade GS-05 in the normal line of progression for the occupation in the organization. Examples of specialized experience would typically include, but are not limited to: Scanning documents; coordinating work for other employees; referring unusual clerical/administrative situations to a supervisor for resolution; and using multiple systems and current computer technology associated with medical records; Verifies accuracy of data and reconciles errors or inconsistencies; Provides technical guidance to employees regarding the creation, maintenance and disposition of records. NOTE: Applicants wishing to receive credit for such experience must indicate clearly the nature of their duties and responsibilities in each position and the number of hours a week spent in such employment their resume. You will be rated on the following Competencies for this position: Oral CommunicationPartneringProblem SolvingReading ComprehensionWriting Experience refers to paid and unpaid experience, including volunteer work done through National Service programs (e.g., Peace Corps, AmeriCorps) and other organizations (e.g., professional; philanthropic; religions; spiritual; community; student; social). Volunteer work helps build critical competencies, knowledge, and skills and can provide valuable training and experience that translates directly to paid employment. You will receive credit for all qualifying experience, including volunteer experience. Note: A full year of work is considered to be 35-40 hours of work per week. Part-time experience will be credited on the basis of time actually spent in appropriate activities. Applicants wishing to receive credit for such experience must indicate clearly the nature of their duties and responsibilities in each position and the number of hours a week spent in such employment. Physical Requirements: The file room supervisor must be able to stand, walking or bending for long periods of time, and it does require you to lift, and carrying of packages, pouches, or bags of moderate weight around 50 pounds and may need to lift or carry heavier materials during medical record shipments, etc. For more information on these qualification standards, please visit the United States Office of Personnel Management's website at https://www.opm.gov/policy-data-oversight/classification-qualifications/general-schedule-qualification-standards/.

Education

There is no educational requirement at the GS-06 grade level.

Contacts

• Address Boise VA Medical Center 500 West Fort Street Boise, ID 83702 US
• Name: Simone Ball
• Phone: 541-440-1000 X44275
• Email: [email protected]