This position is located in Chinle Service Unit, Pinon Health Center, Clinical Services, Pinon, Arizona. The primary purpose of this position is to provide clerical and administrative assistance to the Chief of Primary Care. The incumbent acts with independence in the performance of duties and provides the clerical and administrative portions of the supervisor's work in accordance with established procedures to allow the supervisor to concentrate on administrative and managerial duties.

Duties

Serves as point of contact for the department, receives telephone calls and visitors, takes care of routine matters, maintains appointment calendar for supervisor, schedules appointments and conferences. Receives, reads, maintains, and completes incoming correspondence, reports, and instructions; follows up on status and or progress. Meets Budget Analyst to reconcile financial status, prepares spending reports for current and outstanding balance of all accounts. Completes and submits procurement documents using official automated financial system. Coordinates and prepares Blanket Purchase Agreements and Personal/Non-Personal Services Contracts. Assists with all aspects of travel and training requests, including completing travel and training request forms based on information. Provides timekeeping services using the automated timekeeping system.

Requirements

Qualifications

To qualify for this position, your resume must state sufficient experience and/or education, to perform the duties of the specific position for which you are applying. Experience refers to paid and unpaid experience, including volunteer work done through National Service programs (e.g., Peace Corps, AmeriCorps) and other organizations (e.g., professional; philanthropic; religious; spiritual; community; social). You will receive credit for all qualifying experience, including volunteer and part time experience. You must clearly identify the duties and responsibilities in each position held and the total number of hours per week. MINIMUM QUALIFICATIONS: Your resume must demonstrate at least one (1) year of specialized experience equivalent to at least the next lower grade level in the Federal service obtained in either the private or public sector. GS-05: Candidates must have had 52 weeks of specialized experience equivalent to the GS-04 grade level to qualify for the GS-05 grade level GS-06: Candidates must have had 52 weeks of specialized experience equivalent to the GS-05 grade level to qualify for the GS-06 grade level SPECIALIZED EXPERIENCE: Experience that equipped the applicant with the particular knowledge, skills, and abilities (KSA's) to perform successfully the duties of the position, and that typically in or relation to the position to be filled. To be creditable, specialized experience must have been equivalent to at least the next lower grade level. GS-05: Performing administrative duties, operating office automation equipment and software. Experience in creating and managing: databases, spreadsheets, graphics word processing documents; and receives and answers routine telephone inquiries. GS-06: Experience in creating and managing: databases, spreadsheets, graphics word processing documents; communicating effectively and interacting with a wide variety of individuals within and outside the organization, and receives and answers routine telephone inquiries. Preparing and processing a variety of documents associated with travel and timekeeping. OR EDUCATION: GS-05: Successfully completed four years above high school leading to a bachelor's degree is qualifying. GS-06: Generally not applicable. SUBSTITUTION OF EDUCATION FOR EXPERIENCE: This education must have been obtained in an accredited business, secretarial or technical school, junior college, college or university. One year of full-time academic study is defined as 30 semester hours, 45 quarter hours, or the equivalent in a college or university, or at least 20 hours of classroom instruction per week for approximately 36 weeks in a business, secretarial, or technical school. Submit transcript with application. Time In Grade Federal employees in the competitive service are also subject to the Time-In-Grade Requirements: Merit Promotion (status) candidates must have completed one year of service at the next lower grade level. Time-In-Grade provisions do not apply under the Excepted Service Examining Plan (ESEP). You must meet all qualification requirements within 30 days of the closing date of the announcement.

Education

There are no education requirements.

Contacts

• Address Chinle Service Unit PO Drawer PH Chinle, AZ 86503 US
• Name: Navajo Area IHS Human Resources
• Email: [email protected]