Job opening: Supervisory Program Specialist (Executive Management Officer)
Salary: $123 041 - 159 950 per year
Published at: Jan 24 2024
Employment Type: Full-time
The Executive Management Officer (EMO) reports to the Executive Director, OAR, and serves as the senior management official for the OAR Front Office staff providing line managers with authoritative and objectively based information for making decisions on the programmatic aspects of organizational operations and management. The incumbent performs a variety of senior level analytical, planning, evaluative and advisory work, which serves as precedents for others.
Specific duties include:
Collaborates with the Executive Director, OAR, to define VBA programs and project management goals as they relate to public facing performance metric and Agency Performance Plans (APP), programmatic risk mitigation and responding to OIG and GAO identified risks, proposing legislative changes, developing regulatory improvements, and driving national IT enhancement initiatives.
Develops coordinated positions within and with other VBA organizational elements and makes decisions that affect long-range courses of action.
Serves as an authoritative source for decisions and guidance dealing with compromises and changes in OAR project objectives.
Implements new programs, project management guidance, and policy with reference to OAR program initiatives.
Reviews the status and progress of projects, provides management guidance and direction, and provides advice and decisions on policy matters.
Oversees the management of actual project resource utilization (funds and manpower) to ensure effective resource utilization in compliance with study and project management plans.
Interfaces internally and externally ensuring efforts result in timely, quality projects within budget.
Provides leadership in establishing and maintaining effective management processes and a work environment conducive to effective integration of the technical functions of planning, contracting, resource management, and information technology project management.
Conducts periodic program reviews and analyses briefings to compare progress with objectives and established milestones.
The EMO works closely with the Executive Director, OAR, assisting in all phases of daily management of OAR front office operations.
Support OAR efforts through sharing best practices, consulting, and training to internal and external stakeholders.
Develops and delivers training on OAR tools to support programs; understands design and process improvement processes.
Serves as strategic advisor and consultant to VBA senior leadership on questions concerning technical aspects of assigned areas.
Ensures orderly management of approved programs and services.
Exercises a high degree of technical and managerial competence to direct and coordinate operational planning and accomplish short- and long-range goals.
Plans work to be accomplished by subordinates, sets, and adjusts priorities, and prepares schedules for completion of work.
Develops long and short-term goals through subordinate staff.
Provides advice, counsel, and instruction on work and administrative matters.
Reviews and approves the full range of personnel actions recommended by subordinate supervisors.
Ensures that subordinates execute their personnel management duties and establishes performance standards; counsel's employees; hears/resolves individual and group grievance; and evaluates performance of personnel and subordinate supervisors.
Monitors employees' development plans, and recommends training, as required.
Recommends performance-based awards and bonuses for subordinate supervisors, and other key officials in assigned contracting activities. Hears and resolves employee complaints, group grievances, and more serious actions recommended by subordinate supervisors.
Exercises position management responsibilities, ensuring that subordinates job descriptions are current and accurate.
Designs and structures subordinate positions, to ensure optimum effectiveness and economy, according to position management policies and programs.
Establishes performance standards, evaluates employee performance, and initiates performance awards.
Initiates recognition and disciplinary actions for subordinates.
Arranges for appropriate training and development opportunities, approval authority for time and attendance.
Assigns work and establishes positions based upon staffing needs.
Effectively manages position structure.
Demonstrates commitment to EEO and the agency's Affirmative Action Plan.
Work Schedule: Full time, Monday through Friday
Compressed/Flexible: Not Available
Virtual: This is a virtual position. NOTE: This is not a remote position. This position will be located at a duty station in either Philadelphia, PA or Washington, DC. The selectee must physically report to the local regional office in one of these locations as the official duty station on a routine basis. Telework for this position is available per agency and program policy.
Position Description/PD#: Supervisory Program Specialist (Executive Management Officer); PD# 41621-O
Relocation/Recruitment Incentives: Not Authorized .
Financial Disclosure Report: Not Required
- You must be a U.S. Citizen to apply for this job
- Selective Service Registration is required for males born after 12/31/1959
- You may be required to serve a probationary period
- Subject to background/security investigation
- Selectees are required to service a one-year supervisory probationary period if not previously completed in a Federal position.
- Selected applicants will be required to complete an online onboarding process
To qualify for this position, applicants must meet all requirements by the closing date of this announcement:01/30/2024.
TIME-IN-GRADE REQUIREMENT: Applicants who are current Federal employees and have held a GS grade any time in the past 52 weeks must also meet time-in-grade requirements.
To verify your eligibility, you must submit a copy of your most recent Notification of Personnel Action, Standard Form 50 (SF-50). The grade may have been in any occupation, but must have been held in the Federal service. You must provide a copy of your most recent SF-50 that indicates proof of status, and shows Time in Grade (for example, you were a career or career-conditional employee) and identifies your position title, series, grade, step, salary, tenure, and type of service (Competitive or Excepted). If the most recent SF-50 has an effective date within the past year, it may not clearly demonstrate you possess one-year time-in-grade, as required by the announcement. In this instance, you must also submit your most recent promotion or within-grade increase in addition to your recent SF-50. If you previously held a higher grade, you must also submit any SF-50 showing that grade. DO NOT submit Award SF-50's and/or General Adjustment SF-50's as they cannot be used to prove time-in-grade.
For a GS-15 position you must have served 52 weeks at the GS-14 level.
MINIMUM QUALIFICATION REQUIREMENT: You may qualify based on your experience as described below:
GS-15 Grade Level:
Specialized Experience: is experience that has equipped the applicant with the particular knowledge, skills, and abilities to perform successfully the duties of the position(s), and that is typically in or related to the work of the position to be filled. Understanding of the development and interpretation of guidance on VA/VBA programs, planning and evaluation in their area of specialization, such as customer service with internal/external customers and stakeholders; work force management, human resources and personnel management; and management and program improvement studies.
Education Substitution: There is no educational substitution at the GS-15 grade level.
Volunteer Experience: Experience refers to paid and unpaid experience, including volunteer work done through National Service programs (e.g., Peace Corps, AmeriCorps) and other organizations (e.g., professional; philanthropic; religions; spiritual; community; student; social). Volunteer work helps build critical competencies, knowledge, and skills and can provide valuable training and experience that translates directly to paid employment. You will receive credit for all qualifying experience, including volunteer experience.
Full vs. Part-Time Employment: Full-time employment is considered to be at least 35 hours per week. Part-time experience will be credited on a pro-rated basis; when including part-time employment in your resume you must specify the average hours worked per week.
Physical Requirements: Work is primarily sedentary but involves use of a personal computer so a degree of manual dexterity and visual acuity sufficient to use these tools is required. Occasional standing, bending, walking, and stooping are also necessary. Some slight physical effort is required in that incumbent lifts and carries reference books, Veteran files and similar items. No special physical demands are required
For more information on these qualification standards, please visit the United States Office of Personnel Management's website at http://://www.opm.gov/policy-data-oversight/classification-qualifications/general-schedule-qualification-standards/.
There is no educational substitution at the GS-15 grade level.
- Address Office of Administrative Review
810 Vermont Avenue NW
Washington, DC 20420
- Name: Sandra Evans
- Phone: (410) 230-4537
- Email: [email protected]