You will serve as a DEPARTMENT SECRETARY (OFFICE AUTOMATION) for PUGET SOUND NAVAL SHIPYARD & INTERMEDIATE MAINTENANCE FACILITY of PSNS and IMF.

Duties

You will serve as the office manager for the Department. You will maintain and control the supervisors calendars advising them daily of appointments or conferences. You will obtain and provide background information on various subject matter and present information to supervisors prior to scheduled phone calls, visitors or meetings. You will schedule, reschedule, or refuse appointments without prior approval and must accept or decline invitations to meetings, using initiative and discretion. You will receive and screen visitors and phone calls from shipyard managers, NAVSEA officials, and military visitors for the Department Managers, referring them based upon knowledge of programs and operations. You will make arrangements for conferences, reserve space for the conference, and notify each person who is to attend of the date, time and place as well as the subject matter. You will be responsible for the preparation and processing of department travel using the Defense Travel System (DTS), to include knowledge of travel itself, lodging and rental cars. You will input time into SUPDESK daily and oversee time and attestation administration to support the department. You will establish and maintain files in accordance with the Records Management requirements. You will use Department of Navy correspondence manuals to format and edit letters and memorandums. You will provide basic supply management (ordering and receipt). You will perform basic budget tracking (e.g., expenditures, balances, awards, etc.).

Requirements

• Must be a US Citizen.
• Must be determined suitable for federal employment.
• Must participate in the direct deposit pay program.
• New employees to the Department of the Navy will be required to successfully pass the E-Verify employment verification check. To learn more about E-Verify, including your rights and responsibilities, visit e-verify.gov
• Generally, current federal employees applying for GS jobs must serve at least one year at the next lower grade level. This requirement is called time-in-grade. Time-in-grade requirements must be met by the closing date of this announcement.
• Within the Department of Defense (DoD), the appointment of retired military members within 180 days immediately following retirement date to a civilian position is subject to the provisions of 5 United States Code 3326.
• Males born after 12-31-59 must be registered for Selective Service.
• Incumbent will be required to successfully complete a correspondence course within six months of starting position.
• You will be required to obtain and maintain an interim and/or final security clearance prior to entrance on duty. Failure to obtain and maintain the required level of clearance may result in the withdrawal of a job offer or removal.
• Incumbent must be a qualified typist at 40 words per minute.
• The incumbent may deal with classified and unclassified information.
• The Employee is responsible for following safe work practices, including the use of appropriate personnel Protective Equipment (PPE).
• The employee is required to perform all assignments with the highest level of attention to safety and take the initiative to make the work area safe for themselves as well as those around them.
• If unable to correct safety issues, notify supervision immediately.

Qualifications

For the GS-08: Your resume must demonstrate at least one year of specialized experience at or equivalent to the GS-07 grade level or pay band in the Federal service or equivalent experience in the private or public sector. Specialized experience must demonstrate the following: providing administrative support in an office setting to include using office automation and software systems to make travel arrangements, preparing reports and correspondence, scheduling appointments, and identifying and resolving administrative matters. For the GS-07: Your resume must demonstrate at least one year of specialized experience at or equivalent to the GS-06 grade level or pay band in the Federal service or equivalent experience in the private or public sector. Specialized experience must demonstrate the following: Performing office support functions to include utilizing automated systems to prepare and edit correspondence or memoranda, maintain and control an electronic calendar, and maintain filing systems. Additional qualification information can be found from the following Office of Personnel Management website: https://www.opm.gov/policy-data-oversight/classification-qualifications/general-schedule-qualification-standards/#url=List-by-Occupational-Series Experience refers to paid and unpaid experience, including volunteer work done through National Service programs (e.g., professional, philanthropic, religious, spiritual, community, student, social). Volunteer work helps build critical competencies, knowledge, and skills and can provide valuable training and experience that translates directly to paid employment.

Education

Contacts

• Address PSNS and IMF 1400 Farragut Ave Bremerton, WA 98314 US
• Name: Department of Navy EIC
• Email: [email protected]