This position for the Secretary is assigned to the Office of the Chief and Program Coordinator at either the New York Campus or Brooklyn Campus of the Community and Social Service (C&SS) New York Harbor Healthcare System (NYHHS) in New York, NY.

Duties

***THIS IS NOT A VIRTUAL POSITION, YOU MUST LIVE WITHIN OR BE WILLING TO RELOCATE WITHIN A COMMUTABLE DISTANCE OF THE DUTY LOCATION*** The C&SS provides services and support to the Brooklyn, New York, St. Albans Campuses and the Community Based Outpatient Clinics (CBOGs). The major duties and responsibilities include but are not limited to: Controls incoming and outgoing correspondence, reports, memoranda and other forms of written communication; Tracks correspondence for timely reply/action; Prepares and edits letters and reports and reviews correspondence for accuracy and completeness; Supervises and orients summer volunteers and/or students; Serves as a patient advocate for the service; Provides administrative support for Medical Service staff meetings and assists in preparation of meeting PowerPoint presentations; Prepares meeting agendas, prepares and distributes meeting notices, provides attendance sheets and arranges audiovisuals; Attends meetings, takes accurate minutes and follows-up on action items with appropriate staff members; Arranges for continuing medical education (CME) credits as applicable; Serves as timekeeper for staff, maintains leave calendar; Organizes and manages schedules and calendars; Maintains employee service records and files and provider privileges files; Collects, retrieves and displays data from computer systems; Takes telephone calls, receives visitors; Sorts and distributes mail; Arranges travel; and Performs other related duties as required or assigned. Work Schedule: Monday through Friday, 8:00 a.m. to 4:30 p.m. Recruitment & Relocation Incentives: Not authorized Critical Skills Incentive (CSI): Not authorized Financial Disclosure Report: Not Required

Requirements

Qualifications

TYPING PROFICIENCY: This position requires the skills of a qualified typist. In addition to meeting the experience and/or education requirements, you must be able to type at least 40 words per minute. ~AND~ SPECIALIZED EXPERIENCE: You must possess one (1) year of specialized experience equivalent to the next lower grade level (GS-5) in Federal Service, that has provided you with the particular knowledge, skills, and abilities to perform successfully the duties of a Secretary (Office Automation). Specialized experience equivalent to the next lower grade level (GS-5) in Federal Service, that has equipped you with the particular knowledge, skills, and abilities to perform successfully the duties of a Secretary (Office Automation), GS-6 position, and that is typically in or related to the work of this position? Specialized experience includes: receiving visitors and telephone calls to the office; scheduling appointments; coordinating meetings and conferences; preparing correspondence, reports, memoranda, and other forms of written communication; preparing travel arrangements; utilizing office automation software and maintaining files. NOTE: Experience must be fully documented on your resume and must include job title, duties, month and year start/end dates AND hours worked per week. You will be rated on the following Competencies as part of the assessment questionnaire for this position: ClericalCommunicationsComputer SkillsManages and Organizes Information IMPORTANT: A full year of work is considered to be 35-40 hours of work per week. All experience listed on your resume must include the month and year start/end dates. Part-time experience will be credited on the basis of time actually spent in appropriate activities. Applicants wishing to receive credit for such experience must indicate clearly the nature of their duties and responsibilities in each position and the number of hours a week spent in such employment. Experience refers to paid and unpaid experience, including volunteer work done through National Service programs (e.g., Peace Corps, AmeriCorps) and other organizations (e.g., professional; philanthropic; religious; spiritual; community; student; social). Volunteer work helps build critical competencies, knowledge, and skills and can provide valuable training and experience that translates directly to paid employment. You will receive credit for all qualifying experience, including volunteer experience. Physical Requirements: The work is basically sedentary but also requires walking, standing, bending and carrying light items such as records, books and files within and outside of the immediate office. The incumbent will be assigned a primary duty site but may be asked to travel to the other duty site, Brooklyn Campus or New York Campus, if a specific need arises for coverage at the other site. The incumbent must be able to work in stressful situations involving heavy workloads, multiple deadlines, shifting priorities, interruptions and possible emergencies. For more information on these qualification standards, please visit the United States Office of Personnel Management's website at https://www.opm.gov/policy-data-oversight/classification-qualifications/general-schedule-qualification-standards/.

Education

IMPORTANT: There is no educational substitution at this grade level.

NOTE: Only education or degrees recognized by the U.S. Department of Education from accredited colleges, universities, schools, or institutions may be used to qualify for Federal employment. You can verify your education here: http://ope.ed.gov/accreditation/. If you are using foreign education to meet qualification requirements, you must send a Certificate of Foreign Equivalency with your transcript in order to receive credit for that education. For further information, visit: Recognition of Foreign Qualifications | International Affairs Office (ed.gov).

Contacts

• Address VA NY Harbor Healthcare System 423 East 23rd Street New York, NY 10010 US
• Name: VHA National Recruitment Center
• Phone: (844)456-5208
• Email: [email protected]