This position serves as a File Clerk (Scanning Specialist) within the Health Information Management Section (HIMS) of the Business Office at the VA New Jersey Healthcare System in East Orange, NJ. The primary purpose of the position is to scan medical and legal documents and correspondence into the facility's electronic scanning system and to receive, scan, and index non-electronic health and administrative information.

Duties

***THIS IS NOT A VIRTUAL POSITION, YOU MUST LIVE WITHIN OR BE WILLING TO RELOCATE WITHIN A COMMUTABLE DISTANCE OF THE DUTY LOCATION*** Duties include, but are not limited to, the following: Receive, scan, index, and dispose of non-electronic health and administrative information, interfacing with personal computer applications and software Organize and prioritize workload to ensure deadlines and metrics are met Follow communication procedures, guidelines, and policies Ensure all necessary health, legal and administrative information is integrated into the Computerized Patient Record System (CPRS) Conduct random quality audits to ensure integrity of scanned images, correct any deficiencies and validate corrections Maintain daily productivity record of scanning and indexing activities Resolve conflicts with documentation to for clarity quality and completeness Serve as first-ling subject matter expert surrounding scanning operations and assist as an instructor/trainer for all scanning personnel Serve and function as the facility record transfer coordinator ensuring that medical records are properly catalogued and inventoried Exercise responsibility for the destruction of non-electronic health and administrative correspondence information. Perform other duties as assigned Work Schedule: Monday through Friday, 8:00am to 4:30pm Recruitment & Relocation Incentives: Not authorized Critical Skills Incentive (CSI): Not approved Financial Disclosure Report: Not Required

Requirements

Qualifications

Experience: At least one (1) year of progressively responsible clerical, office, or other work that indicates ability to acquire the particular knowledge and skills needed to perform the duties of this position. Experience includes performing work such as scanning, filing items, using a computer to provide clerical support, etc. ~OR~ Education: Successful completion of two (2) years of education above the high school level. This education must have been obtained in an accredited business, secretarial or technical school, junior college, college, or university. NOTE: Transcript required. Education cannot be credited without documentation. ~OR~ Combination: An equivalent combination of successfully completed post-high school education and general experience as described above which meet the total requirements for this grade level. This education must have been obtained in an accredited business, secretarial or technical school, junior college, college, or university. NOTE: Transcript required. Education cannot be credited without documentation. You will be rated on the following Competencies as part of the assessment questionnaire for this position: Attention to DetailClericalCommunicationsComputer SkillsInformation Management IMPORTANT: A full year of work is considered to be 35-40 hours of work per week. All experience listed on your resume must include the month and year start/end dates. Part-time experience will be credited on the basis of time actually spent in appropriate activities. Applicants wishing to receive credit for such experience must indicate clearly the nature of their duties and responsibilities in each position and the number of hours a week spent in such employment. Physical Requirements: The work involves considerable walking, standing and bending in searching for various files. There is occasional lifting and carrying of such items as record boxes and bulky files. Experience refers to paid and unpaid experience, including volunteer work done through National Service programs (e.g., Peace Corps, AmeriCorps) and other organizations (e.g., professional; philanthropic; religious; spiritual; community; student; social). Volunteer work helps build critical competencies, knowledge, and skills and can provide valuable training and experience that translates directly to paid employment. You will receive credit for all qualifying experience, including volunteer experience. For more information on these qualification standards, please visit the United States Office of Personnel Management's website at https://www.opm.gov/policy-data-oversight/classification-qualifications/general-schedule-qualification-standards/.

Education

IMPORTANT: A transcript must be submitted with your application if you are basing all or part of your qualifications on education.

NOTE: Only education or degrees recognized by the U.S. Department of Education from accredited colleges, universities, schools, or institutions may be used to qualify for Federal employment. You can verify your education here: http://ope.ed.gov/accreditation/. If you are using foreign education to meet qualification requirements, you must send a Certificate of Foreign Equivalency with your transcript in order to receive credit for that education. For further information, visit: http://www.ed.gov/about/offices/list/ous/international/usnei/us/edlite-visitus-forrecog.html.

Contacts

• Address VA New Jersey Health Care System 385 Tremont Avenue East Orange, NJ 07018 US
• Name: VHA National Recruitment Center
• Phone: (844)456-5208
• Email: [email protected]